We’re always finding new ways where AWP will make positive changes regarding how we do business. Here’s some more examples of how AWP will make a difference for you and your work.

• Global – Once implemented, AWP will have single sign on for ODOT users. No login names or passwords will be required.
• Payments – There is no more Mainframe in the AWP process. That eliminates managing the Mainframe printouts and checking with CPS submittals to verify that CPS and Mainframe reports match. Now, the information will come directly from AWP.
• Daily Work Reports (DWRs) – In AWP, multiple inspectors can enter details, quantities and notations for the same location, even with overlapping entry times. The creator of the DWR is identified and a report can show who entered the specific information.
• Certified Payroll - Every certified payroll is analyzed by the system once under the AWP Agency Review. The system will run the payroll against the current 48 payroll exceptions and, if there are any exceptions, they will be displayed to the CAS reviewing the certified payroll. If there are no exceptions, the payroll has cleared the analysis process! This will free up time for CAS to deal with other issues.
• OCR Reports – The 1392 Report can be run at any time, gathering all the information from the payrolls that have been approved in AWP.
• Advanced Filtering – AWP provides huge results in no time at all. In our current process, access to data has been limited to certain people. With AWP, RE offices will have more access with advanced filtering which enables information to be viewable more quickly!

Do you have a cool WIIFM in AWP that you want to share? Contact Sue Herring!

If you have any questions, please send them to AWPAdmin@odot.oregon.gov.

Can you feel it? We’re nearing the finish line! I continue to be amazed as I observe, listen and engage with my team, the project team, subcommittees and partners as we strive towards the implementation of AASHTOWare Project for CRL and C&M.

Though it’s been a long and challenging road, we’re making great strides. Everyone’s efforts are visible during this testing phase. We’ll all see the affects as we attain full implementation. The impacts will be felt throughout ODOT, improving our data security, internal and external accessibility, standardization, streamlined communications, efficiency, digitalization, and transparency – one source of collaborative truth.

I look forward to working within a shared data management environment, both internally with our direct business lines, and externally with our contracting community and industry partners. 

You should be extremely proud of your contributions to this key initiative. It hasn’t been easy given the challenges we’ve faced over the last couple of years. I am very honored to be a part of this team!

The entire APOST team would like to take a moment and recognize Donna Ferry for all that she has given to the APOST project and team. If you have not heard yet, Donna will be exiting the APOST project and taking a new role in ODOT. While this is very sad for us, we’re happy that she is still at ODOT and will continue to help with the organizational change management on the APOST project. Donna has been an integral member of the project team and e-Construction overall. She has been vital to our contract deliverable management, supporting and engaging subcommittees, and of course developing and defining our coyote mentality.

Donna always asks questions that help us to analyze challenges from a different perspective and realize different aspects of our endeavors. Without her wisdom in communication and change adaption, our steps would have been much more challenging. On behalf of the APOST team, it's been an honor to work with Donna and we will miss her dearly.

We wish you success and happiness in your next adventure. Thank you!

Did you know that several internal audits have been conducted by ODOT Audit Services and Oregon Secretary of State’s office that published similar findings? According to the multiple reports, there are things we need to address to improve how we do business.

The reports identify a disconnect between our current data system limits and management’s ability to identify potential efficiencies. ODOT’s construction project managers could greatly benefit with guidance to effectively monitor potential cost overruns caused by contractor bidding strategies. Our system to track and analyze change orders needs oversight. These reports show that our current systems lack linked technology which is essential to a smooth and efficient business.

As a solution, AASHTOWare Project addresses these issues by providing one source of truth, interfacing with other systems in our Agency including OregonBuys and Cobid as well as with federal programs such as BOLI. AWP also provides a growing repository of data to create reports to benefit from the history of our projects.

In our next newsletter, discover the particulars of APOST!