Payroll Manager - Fiscal Analyst 5 - Permanent - *13340-21

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Payroll Manager - Fiscal Analyst 5 - Permanent - *13340-21

Salary

$4,974.00 - $6,534.00 Monthly

Location

Thurston County – Olympia, WA

Job Type

Full Time - Permanent

Job Number

2021-13340

Department

Dept. of Fish and Wildlife

Opening Date

12/03/2021

Closing Date

12/9/2021 2:53 PM Pacific

Description


FULL-TIME/PERMANENT
FISCAL ANALYST 5 (FA5)

PAYROLL MANAGER

WDFW Financial Services Program
Olympia, Washington

**** PLEASE NOTE: This job is posted continuously and will remain open until a selection is made.  Application review will be ongoing, and therefore we encourage you to submit your application materials as soon as possible. First review of applications will be December 6th, 2021. The Hiring Manager reserves the right to close the posting at any time once a selection has been made. ****


Are you an expert in coordinating and managing the delivery of payroll and benefit administration services and providing technical guidance and outreach to a large program? Do you thrive in providing leadership and mentoring to a team to deliver service excellence? If so, then apply to become a Payroll Manager!

As our Payroll Manager you’ll develop and administer payroll policies and procedures, manage payroll and benefits, time and attendance, policy, and other business event data. With your expertise you’ll provide oversight into decisions related to fiscal transactions, accurate tax reporting and benefits eligibility.

Financial Services provides the core business and financial activities that allows WDFW to operate and ensures the Agency’s financial stability. Financial Services also provides overall Agency direction, guidance, and management for fiscal related activities in a complex accounting and financial management environment. 

Doe and Offspring – Photo Credit: Greg Huff 


With that in mind, 

Picture yourself providing regulations and enforcing compliance as it relates to salaries and benefits compensation, while maintaining a high level of service to the customers of WDFW’s programs and policy efforts.

This is an opportunity to lead a team to accomplish work and resolve technical fiscal and benefits related questions. 

We are seeking an applicant that has extensive experience to generate financial reports, conduct business analysis and investigations of various business transactions. 

The ideal candidate is extremely organized, motivated, analytical, and able to establish and maintain cooperative relationships with diverse audiences. 



Duties

Swan Pair – Photo Credit: Scott Fitkin WDFW 


Our Payroll Manager, 

Provides Leadership of Payroll Unit staff

         Tasks include:

  • Monitoring activities to ensure timely and accurate compliance of policies and procedures.
  • Providing training on correct methods and procedures in conformity with rules and regulations.
  • Advising staff regarding the handling of non-routine transactions.
  • Monitoring and inspecting work in progress to ensure continuity and timely completion of work.
  • Assisting in interviewing and hiring personnel.
  • Handling personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
  • Establishing deadlines and monitoring staff adherence to set deadlines to ensure they are met.
  • Training subordinates in accounting methods and procedures.

 

Administers Payroll and Benefits for WDFW

 

         Tasks include:

 

  • Accurately and timely processing insurance benefits and payroll payments for approximately 1,800 employees. 
  • Authorizing and approving journal vouchers for payroll-related adjustments.
  • Maintaining various accounting records ensuring proper internal controls are in place and maintained.
  • Reviewing and maintaining records for garnishments, levies, unemployment compensation, industrial claims, leave attendance reports, taxable meals, and any commute incentive settlements.
  • Reviewing and approving reports and payments to federal and state agencies.
  • Ensuring current benefit rates and leave percentages are maintained in the labor distribution system.
  • Analyzing and interpreting all leave and time related reports produced by the Human Resource Management System (HRMS) and the agency-unique timekeeping system (Total Time). 

Customer Service, Engagement and Liaison

 

         Tasks include:

 

  • Providing excellent and timely customer service on payroll related issues.
  • Participating in agency-wide training on payroll and benefits administration.
  • Resolving complex employee compensation and benefit issues.
  • Providing responses and options for grievances or union requests.
  • Working with statewide groups such as the Personnel/Payroll Association (PPA). 

Enforces Policies and Procedures

 

         Tasks include:

 

  • Making recommendations, developing, or revising policies and procedures, and participating in the development and implementation of accounting systems, internal control systems and other processes using the State’s financial management software.
  • Monitoring and analyzing unit work to develop and implement more efficient procedures and use of resources while maintaining a high level of accuracy.
  • Working toward streamlining workflows and improving operating efficiency.

 

WORKING CONDITIONS: 

  • Work Setting, including hazards:    
    1. Work is performed in a busy office setting – most tasks will involve sitting at a desk and working on a computer – must be able to work amid distraction.
  • Schedule:   
    1. Typically, work schedule is 8 hours a day, Monday - Friday, but may be required to occasionally work more than 40 hours per week or on weekends to meet deadlines during peak periods. 
  • Travel Requirements: 
    1. Limited travel, some to regional office and to meet on payroll, taxes, etc.
  • Tools and Equipment: 
    1. Personal Computer, 10-Key Machine, Telephone.
  • Customer Interactions:
    1. Interactions are broad in scope, may include agency Fiscal Office staff, other staff, program, and business managers throughout WDFW, senior management, state and federal auditors, OFM, DES, Health Care Authority, Department of Retirement Systems, Internal Revenue Service and others.

Qualifications

REQUIRED QUALIFICATIONS:

  • A Bachelor’s degree or higher in accounting, business administration, finance, or other closely allied field; AND two (2) or more years’ professional experience in payroll administration including, cyclical processing of payroll and benefits; collection and remittance of employment taxes; administration of employee benefits; and interpretation and implementation of associated federal, state, and local laws, rules, policies, and procedures. 

OR

  • Six (6) or more years of professional experience in payroll/human resource administration including, cyclical processing of payroll and benefits; collection and remittance of employment taxes; administration of employee benefits; and interpretation and implementation of associated federal, state, and local laws, rules, policies, and procedures. 

OR

 

  • An equivalent combination of education and experience.

 Please note:

  • Must have Two (2) or more years of supervisory and leadership experience to include all aspects of workforce and performance development, effectively coaching and mentoring, and providing direction and correction when required. 

PREFERRED QUALIFICATIONS: 

Job knowledge and experience of: 

  • Washington State government accounting software including but not limited to Agency Financial Reporting System (AFRS), Human Resource Management System (HRMS), Enterprise Reporting.
  • LEAN management processes and implementation. 

Supplemental Information

Please note: Failure to follow the instructions below may lead to disqualification.

 

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

  • A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
  • A current resume. 
  • Three professional references. 

IMPORTANT NOTES: 

On Monday August 9, 2021, Governor Inslee enacted Proclamation 21-14 which requires that all employees of all state agencies not headed by an elected official be fully vaccinated with a recommended COVID-19 vaccine by October 18, 2021 as a condition of employment. Fully vaccinated includes the two-week waiting period after the last shot in each series, or single shot, is given. If hired for this or any position at WDFW, you will be required to provide verification of COVID vaccination. A list of acceptable documents to provide verification can be reviewed here. Vaccination acceptable documents link (Download PDF reader)

The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe.  We are hiring and encourage you to apply to open positions. We have transitioned to a virtual recruitment process, to include web-based interviews.

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION - WFSE: 

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).  This recruitment may be used to fill positions in addition to those listed.

 

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

  • Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
  • Include your name as it appears on your application in careers.wa.gov.

 

MILITARY SPOUSE PREFERENCE NOTICE: 

To take advantage of military spouse preference, please do the following:

  • Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.  
  • Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
  • Include your name as it appears on your application in careers.wa.gov.

 

Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.

 

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.   Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

*Images shown are Pre-COVID, WDFW Staff follow current COVID Safety Protocol including the use of face masks. 

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More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note:  If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. 

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

01
Do you have a valid driver's license?
  • Yes
  • No
02
Please select the option below that best describes your highest level of education.
  • High School Diploma/GED
  • Some College
  • Associates Degree
  • Bachelor's Degree
  • Master's Degree
  • PhD.
  • None of the above.
03
What is your major area of study? If you possess multiple degrees, please list each degree and major.
04
Please select the option below that best describes your professional experience in payroll administration including, cyclical processing of payroll and benefits; collection and remittance of employment taxes; administration of employee benefits; and interpretation and implementation of associated federal, state, and local laws, rules, policies, and procedures.
  • Less than 2 years of experience
  • 2 - 6 years of experience.
  • 6 or more years of experience.
  • No experience.
05
Please BRIEFLY LIST your professional experience with payroll administration including, cyclical processing of payroll and benefits; collection and remittance of employment taxes; administration of employee benefits; and interpretation and implementation of associated federal, state, and local laws, rules, policies, and procedures. ("See Resume" is not a valid response - if you do not have this experience, put N/A).
06
Please select the option below that best describes your supervisory and leadership of professional staff experience to include all aspects of workforce and performance development, effectively coaching and mentoring, and providing direction and correction when required. Demonstrated skill in building a collaborative environment and establishing or maintaining consistency in business process and technical-level decision-making.
  • Less than two years of experience.
  • Two or more years of experience.
  • No experience.
07
Please BRIEFLY LIST your supervisory and leadership of professional staff experience to include all aspects of workforce and performance development, effectively coaching and mentoring, and providing direction and correction when required. Demonstrated skill in building a collaborative environment and establishing or maintaining consistency in business process and technical-level decision-making. ("See Resume" is not a valid response - if you do not have this experience, put N/A).
08
Please select the option below that best describes your professional experience with financial record keeping, conducting audits, and performing accounting functions.
  • Beginner
  • Intermediate
  • Advance
  • Expert
  • No experience
09
Please BRIEFLY LIST your experience with financial record keeping, conducting audits, and performing accounting functions. ("See Resume" is not a valid response - if you do not have this experience, put N/A).
10
Do you have experience using accounting databases and spreadsheet software to input, organize, track, and retrieve data?
  • Yes
  • No
11
Please select the options below if you have had professional experience with the following Financial Systems and Microsoft Programs. (Select ALL that apply).
  • Agency Financial Reporting System (AFRS)
  • Enterprise Reporting (ER)
  • Enterprise Standard Reports (Fasttrack)
  • Fiscal Note System (FNS)
  • Agency Budgeting System (ABS)
  • Financial Toolbox
  • The Allotment System (TALS)
  • CAPS Financial (Contracts and Projects System)
  • NOVATUS (Contract Management System)
  • BI Launchpad (Web Intelligence)
  • Total Time
  • Payroll Cost Reporting System
  • Microsoft Teams
  • Microsoft Outlook
  • Microsoft Excel
  • Microsoft Word
  • None of the above.
12
How did you hear about this job posting? (Select all that apply).
  • Careers.wa.gov
  • Community Based Organization
  • Community/Technical College
  • Facebook
  • Handshake
  • Hiring Event/Workshop
  • Indeed.com
  • Job Board
  • Job Fair
  • LinkedIn
  • Newspaper
  • Other State Agency
  • Other Website
  • Professional Association
  • Twitter
  • University Job Board
  • WDFW Employee
  • WDFW Recruiter
  • WDFW Website
  • Word of Mouth
  • WorkSource
  • Other
13
If you selected "other" please specify the information/person that led you to this job posting.
14
Per Governor Inslee's Proclamation 21-14 state employees must be fully vaccinated at the time of employment, absent a medical or religious accommodation. Are you willing to meet this mandate if offered this job?
  • Yes
  • No
15
Are you currently a permanent employee of the Department of Fish and Wildlife? ("Permanent employee" means an employee who has attained permanent status in a job classification upon successful completion of a probationary, trial service, or transition review period; this would include "Seasonal Career" appointments).
  • Yes
  • No

Required Question

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