How do I update/renew an existing entity registration in SAM.gov?


If your SAM.gov Entity Administrator is no longer with the company or there is not an Entity Administrator associated with the registration, please create a user account and submit an Entity Administrator Appointment Letter (KB0016652) to gain access to update the existing registration. If there is an existing administrator and you only need a data entry role assigned to you, you can request a role (KB0016602). If you need to be listed as an administrator for your entity also, the current administrator will need to assign that role directly to you (KB0036075). It cannot be requested.

If you are based in the United States and need assistance with acquiring a federal contract, contact an APEX Accelerator for assistance. You can locate someone in your area by visiting www.apexaccelerators.usIf you have questions about applying for or managing grants, you can visit the Grants.gov Support Center for online resources and application support.

 

To update your entity's registration in SAM.gov:

  1. Sign in to SAM.gov and go to your Workspace.
  2. Locate the Entities widget.
     
    The entities widget in the workspace. Registration statuses (active, work in progress, submitted), unique entity ID assigned, and pending unique entity ID. Each status label has a numerical value in a bubble above it.
  3.  Select the number above the status that correlates with your current registration status, or select the title of the Entities widget to view all of your registrations.
  4. Locate the entity record you want to update, select the Actions menu (the three dots near the expiration date), and select Update.
     
    The actions menu is designated by a blue circle with three vertical dots inside. There is a red arrow inside the box pointing to the right toward the three dots. The actions menu with a blue circle and "x" inside the circle. There are four options; view record, update, deactivate, and view in hierarchy. The update option has a red rectangle around it.
     
  5. You will be asked to enter your relationship to the entity you are updating. Indicate whether or not you are an employee or officer of the entity, then select Next.
  6. You will  be asked What would you like to update? Select to update/renew your entire entity registration, and select Next.
  7. You will be prompted to confirm your purpose of registration as Financial Assistance Only or All Awards. For more information, see KB0058181.
     
    Note: The purpose of registration questionnaire is only to be used as a suggestion tool based on the options you choose. There is no definitive right or wrong answer. If the suggestions provided do not meet your needs, you can choose the other option. Refer to KB0070539 for a detailed video.
     
  8. You will be prompted to validate your legal business name and physical address. 
  9. Proceed through the validation process. (KB0058402).
  10. Once you have completed validation, continue to update your registration. Review each section and, if needed, update the information.
    • Update the Core Data section.
    • Update the Assertions section.
      • Not required if registering for federal assistance opportunities only.
    • Update the Representations and Certifications section.
    • Update the Points of Contact (POCs) section, including optional POCs.
      • You may remove optional POCs if they are no longer relevant. 
  11.  If you qualify as a small business, update your information in the Small Business Administration’s (SBA) Dynamic Small Business Search (DSBS) or apply for a small business certification via the SBA Supplemental page. If the link is not available, go to the SBA Connect page and sign in to request access to DSBS.
  12. After you review the entire registration, select Submit on the Entity Review page.
  13. When you select "Submit," you will receive a confirmation that you have successfully submitted your registration. You will also receive a confirmation email. Your registration update will go through IRS and CAGE verification if applicable.

Note: Once you have submitted the update, you cannot make further changes until the submitted registration has completed its reviews.
 

What's next?

If you notice your registration has been submitted for 15 business days or longer, verify the status of your entity in your Workspace and using the Check Entity Status button on the home page of SAM.gov to see if both display the same submitted status:

Note: It can take an additional 24-48 hours once activated in SAM.gov for the registration information to be available in other government systems.