TRB Webinars provide an opportunity to share and discuss ongoing work associated with TRB
Standing Technical Committees
and their respective topic areas, as well as research from TRB’s
Cooperative Research Programs.
Proposed webinars should reflect the scope of the sponsoring Committee(s). Prior to submission proposed webinars must be reviewed and approved by the Chair of at least one current Standing Technical Committee. If the webinar is solely based upon a CRP report, the staff officer assigned to that report must sign off on the webinar proposal.
TRB seeks to present a program of webinars that includes diverse perspectives, in both content and speakers. Therefore, webinars that address transportation issues from the point of view of different demographic and geographic perspectives and that include speakers representing diverse demographic groups and geographic areas are favored.
Submission Check List
Before submitting your webinar suggestion, you will need to have the following information at your ready:
Your contact information as well as the contact information and affiliations of your webinar presenters and moderator. You must have a minimum of 2 presenters, but no more than 3;
The name and number of any TRB reports that your webinar might address;
A suggested title of no more than 74 characters including spaces for your webinar as well as a short 3-4 sentence description of your webinar;
The 2-3 high level topics that your webinar will touch upon;
The learning objects for your webinar. In essence, tell us up to 3 different ways to complete this sentence, “At the end of this webinar, attendees will have learned how to…”;
The name and code for the committee/s you are suggesting the webinar on behalf of and the names and email addresses of the chairs of those committees that have approved your webinar idea; and
The month(s) within the submission period that you would like TRB to attempt to slot the webinar. We will do our best to meet this request, but it will be dependent on webinar volume, and staff and presenter schedules.
Please note that all presenters and moderators will be required to complete and submit a copyright license and release form to participate in a TRB webinar. To preview a version of the form go to https://app.alchemer.com/builder/build/id/5289146. The form may not be completed by presenters and moderator until after the webinar is accepted and slotted.
National Academy of Science Engineering and Medicine
TRB accepts webinar suggestions on a year round basis. Forms are processed and webinars are scheduled on the following annual cycle:
Forms submitted from March 2 to July 1 are processed and webinars are scheduled from September 1 to December 31;
Forms submitted from July 2 to November 1 are processed and webinars are scheduled from January 1 to April 30; and
Forms submitted from November 2 to March 1 are processed and webinars are scheduled from May 1 to August 30.
Policies for Webinar Submissions
Webinars must be sponsored by a TRB Standing Technical Committee or feature a TRB report.
If a webinar is to be hosted with another National Academy of Sciences, Engineering, and Medicine division, that should be noted in the submission, as should the relevant Senior Program Officer from that division. TRB Communications staff will include "TRB will host a webinar in collaboration with [NASEM unit]" if it a joint submission.
Webinars will be chosen based on their relevancy to current TRB research priorities.
Once a webinar is selected, minor changes can be made. These changes include:
Replacement of speakers, if someone becomes unavailable. New speakers slots cannot be added unless approved by TRB webinar staff.
Reduction in scope of webinar. Scope cannot be broadened unless approved by TRB webinar staff.
Reordering of agenda items, including which speaker will discuss which topic.
Language in the description. Format must adhere to TRB webinar announcement template. Sentence structures, word choices, and order of items may be changed.
Once a webinar is added to TRB’s website, all webinar presenters and the organizer may make changes similar to the above within one week of being notified by TRB webinar staff. After that period, no changes will be made, with the exception of an emergency replacement speaker, if needed.
A webinar will not be cancelled once it appears on the TRB website.
Neither the date nor time of a webinar can be changed once the webinar appears on the TRB website. They can be adjusted prior to this point, but there are usually 10 or more webinars per month, so the schedule is fairly tight.
