[00:00:01]
THE BOARD IS JUST RETURNING BACK FROM A CLOSED SESSION.
[WORK SESSION]
AT THIS TIME, I WOULD ENTERTAIN A MOTION FOR THE CERTIFICATION OF CLOSED SESSION.MR. CHAIRMAN, I MOVE THAT THE BOARD CERTIFIED TO THE BEST OF EACH BOARD MEMBERS KNOWLEDGE ONLY PUBLIC BUSINESS LAWFULLY EXEMPTED FROM THE OPEN MEETING REQUIREMENTS WAS DISCUSSED AND TWO ONLY MATTERS IDENTIFIED IN THE CONVENING MOTION WERE DISCUSSED.
IT'S BEEN PROPERLY MOVED BY MR. HUNTER AND SECOND BY MRS. WAYMACK THAT WE CERTIFY THAT THE CLOSED SESSION ONLY THOSE ITEMS CONTAINED IN THE CLOSED SESSION MOTION WERE DISCUSSED.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. CARMICHAEL.
I WAS LATE GETTING OFF WORK AND SHOWED UP LATE.
SO I'M GOING TO ABSTAIN FROM THIS.
MOTION CARRIED ON THE CERTIFICATION OF CLOSED SESSION.
AT THIS TIME, IT'S A LITTLE AFTER SIX.
WE'LL GO IMMEDIATELY INTO OUR WORK SESSION.
AT THIS TIME, I'LL TURN THE WORK SESSION ORDER OVER TO YOU, SIR.
GOOD EVENING, MR. CHAIRMAN, MEMBERS OF THE BOARD MR. ASHCRAFT.
SO THIS EVENING WE ARE BRINGING THIS JUST FORWARD NOT FOR ANY ADOPTION, JUST FOR REALLY FOR DISCUSSION TO SEE HOW THE BOARD FEELS ABOUT THOSE CHANGES.
CURRENTLY, IT IS AN HOURS OF WORK POLICY AND WE HAVE PROPOSED REVISIONS TO THAT, TO THE TITLE AND TO ADD REMOTE WORK.
SOME OF THE CHANGES THAT WE HAVE HERE IS IN SECTION 20.1 FOR FLEXIBLE WORK SCHEDULING.
WE HAVE ADDED LANGUAGE AND LET ME BACK UP AND GIVE YOU A LITTLE HISTORY HERE.
SOCIAL SERVICES IT'S IMPORTANT THAT YOU KNOW THIS ALREADY, SOCIAL SERVICES HAS BEEN DOING REMOTE WORK FOR QUITE SOME TIME.
THEY WERE OUR PILOT PROGRAM IN 2017 AND THEY'VE CONTINUED TO DO IT SINCE 2017 INTERMITTENTLY.
BUT THEN DURING COVID, I THINK IT PICKED UP A LITTLE BIT MORE AND WE HAVE SOME OTHER DEPARTMENTS WHO ALSO DO IT.
FLEXIBLE WORK SCHEDULE IS ANOTHER THING THAT WE HAVE ALLOWED.
SUMMERTIME, MR. ASHCRAFT WAS SOMETIMES GENEROUS TO SAY FOUR 10 HOUR DAYS OR SOMETHING LIKE THAT DURING THE SUMMERTIME, BUT THIS IS BEING PROPOSED MAINLY BECAUSE OF WE REALIZED AND RECOGNIZED THROUGH COVID 19 THAT THERE WAS SOME NEED TO HAVE EMPLOYEES STAGGERED WORKING FROM HOME, AND IT DID BECOME POPULAR ALSO WITH A WORK LIFE BALANCE.
AND WE'RE FINDING THAT MANY OTHER EMPLOYERS ARE ALSO OFFERING THAT WHICH YOU WILL FIND LATER IN THIS PRESENTATION, AS I POLLED OTHER LOCALITIES TO FIND OUT WHAT THEY'RE DOING WITH REMOTE WORK.
SO IN THIS, WE DID ADD SOME LANGUAGE TO SECTION TWENTY POINT ONE UNDER THE FLEXIBLE WORK SCHEDULING TWENTY POINT TWO AS WELL.
LANGUAGE WAS ADDED TO CLARIFY THAT MEAL PERIODS OF AT LEAST 30 MINUTES ARE NOT PAID.
IF THE EMPLOYEE DOES NOT RECEIVE A BREAK, THEY ARE CONSIDERED WORKING HOURS UNDER FLSA AND THEY HAVE TO BE PAID.
THERE'S BEEN SOME CONFUSION THAT HAS ARISEN THAT WE'VE IDENTIFIED, SO WE FEEL LIKE PUTTING A CLARITY IN POLICY IS IMPORTANT SO THAT DIRECTORS KNOW THAT IF THEIR STAFF ARE NOT RELIEVED FOR AT LEAST 30 MINUTES, IT'S CONSIDERED WORK HOURS.
FLEXIBLE WORK SCHEDULE MAY BE CONSIDERED BY DIRECTORS AND AGAIN, THAT IS SOMETHING THAT'S BEEN OFFERED.
WE'RE JUST TRYING TO BRING A LITTLE MORE CLARITY INTO THE POLICY.
THANK YOU, MR. CARMICHAEL MUST BE WITHIN THE WORK WEEK, SUNDAY TO SATURDAY FOR NONEXEMPT EMPLOYEES BECAUSE THAT IS OUR WORKWEEK DEFINED BY FLSA.
AND IT MUST BE WITHIN THE TIME SHEET PERIOD FOR EXEMPT EMPLOYEES.
SO THERE IS A LITTLE MORE FLEXIBILITY WITH EXEMPT.
THEY DON'T HAVE TO REMAIN ON A 40 HOUR WORK WEEK BECAUSE OBVIOUSLY IF WE WORK 50 HOURS, WE'RE NOT PAID FOR THE 50.
WE'RE ONLY PAID FOR THE 40, SO THERE'S A LITTLE FLEXIBILITY FOR THAT.
NOW THE NEW SECTION FOR REMOTE WORK, WE'RE GOING TO GO THROUGH.
I TRIED TO BRING THE HIGHLIGHTS.
OBVIOUSLY, YOU'VE SEEN THE POLICY THAT WAS SENT TO YOU AND THERE'S A LOT OF RED LINE CHANGES IN THERE AND A LOT OF ADDITIONS.
SO WE'RE NOT GOING TO READ IT WORD FOR WORD.
WE'RE JUST TRYING TO GIVE YOU SOME HIGHLIGHTS TO DISCUSS.
THE NEW SECTION WILL OFFER ALTERNATE WORK ARRANGEMENTS FOR EMPLOYEES WHO ARE ELIGIBLE.
IT IS A VIABLE OPTION FOR SOME TO DEPARTMENTS, AND WE RECOGNIZE IT WILL NOT WORK
[00:05:03]
FOR OTHERS.MY DEPARTMENT IS ONE OF THOSE IT WOULD NOT WORK FOR.
CUSTOMER SERVICE DOES REMAIN A TOP PRIORITY REGARDLESS OF WHERE THE WORK IS PERFORMED.
IT WILL OFFER EMPLOYEES TO DELIVER CUSTOMER SERVICE IN A FLEXIBLE MANNER.
IT HELPS IN RECRUITING RETAINING THE BEST EMPLOYEES DUE TO THE FLEXIBILITY OF REMOTE WORK.
UNDER SECTION TWENTY POINT FIVE IS THE ELIGIBILITY.
THE EMPLOYEE MUST BE EMPLOYED FOR AT LEAST SIX MONTHS.
EXCEPTIONS CAN BE GRANTED BY THE DIRECTOR.
SOME OF THOSE EXCEPTIONS MAY BE THAT WE HAVE ANOTHER PANDEMIC THAT IS A, YOU KNOW, HEIGHTENED THAT MAY NEED THE STAGGERED SCHEDULES SO THAT COULD BE GRANTED BY THE DIRECTOR.
REMOTE WORK IS NOT A RIGHT TO THE EMPLOYEE.
IT CAN BE DISCONTINUED AT ANY TIME.
EMPLOYEES MUST HAVE AT LEAST MEETS EXPECTATION EVALUATION OR HIGHER.
TEMPORARY TRAVEL OUTSIDE OF THE STATE OF VIRGINIA WOULD BE ACCEPTABLE ON A LIMITED BASIS, BUT IT'S NOT ACCEPTABLE AS A LONG TERM OPTION.
OBVIOUSLY, THERE'S DIFFERENT PAYROLL RULES WHEN YOU CROSS THE STATE OF VIRGINIA.
BUT IF I WAS TO TO TRAVEL TO MYRTLE BEACH, FOR EXAMPLE, FOR A WEEK AND I NEEDED TO BE ABLE TO DO SOME WORK FROM THERE ON A VERY TEMPORARY BASIS, I COULD DO THAT FOR A WEEK.
IT WOULDN'T BE SOMETHING THAT I'D BE STAYING THERE FOR MONTHS AT A TIME AND DOING MY JOB OUTSIDE OF THE STATE OF VIRGINIA.
SOME ITEMS TO CONSIDER IS THAT THE SAME POSITIONS ARE SUITABLE.
CONSIDER THE NATURE OF THE WORK PERFORMED AND THE SERVICE THAT IS PROVIDED.
CAN THE EMPLOYEE WORK INDEPENDENTLY OR DO THEY PROVIDE SUPPORT OR COLLABORATE WITH OTHERS THAT WOULD HELP DETERMINE WHETHER OR NOT THEY WOULD BE ELIGIBLE? IS THE WORK PORTABLE AND CAN IT BE ACCESSED ELECTRONICALLY? WILL IT CAUSE ADVERSE EFFECTS ON CUSTOMER SERVICE? WOULD THE POSITION REQUIRE UNSCHEDULED FACE TO FACE INTERACTION ON A FREQUENT BASIS? WILL IT CAUSE AN INCREASED WORKLOAD ON OTHERS IN THE OFFICE, OR WOULD IT BE A SEAMLESS TRANSITION? WHAT WE WOULDN'T WANT TO DO IS CREATE, AND THAT SEEMS TO BE A HOT TOPIC.
YOU WOULDN'T WANT ME SITTING AT HOME ASKING TO OTHERS TO PRINT, SCAN, SEND ME THIS, YOU KNOW, TAKEN AWAY FROM THEIR DUTIES IN THE OFFICE.
CAN THE PRODUCTIVITY OF THE POSITION BE MEASURED WHILE WORKING REMOTE? OK.
SOME OF THE RESPONSIBILITIES WITHIN THIS POLICY FOR THE DIRECTOR, THE DIRECTOR WOULD NEED TO DETERMINE IF THE EMPLOYEE CAN WORK REMOTELY BASED ON THE WORK THAT THEY DO, THE INDIVIDUAL EMPLOYEE AND THE DEPARTMENT RESPONSIBILITIES.
THEY WOULD PROVIDE INFORMATION BACK ON THE PROGRAM TO THE AEC TEAM AS NEEDED.
SO IF WE WANTED TO ROLL THIS OUT ON A PILOT, YOU KNOW, WITH OTHER DEPARTMENTS, WE COULD DO THAT ON A ON A TRIAL BASIS, SEE HOW IT GOES AND LET THEM REPORT BACK TO THE TEAM TO SAY, YOU KNOW, WHAT ARE THE STRENGTHS, THE WEAKNESSES, THE PROS, THE CONS? AGAIN, I WILL JUST STATE THAT THERE ARE SEVERAL DEPARTMENTS WHO HAVE DONE IT HAVE ALLOWED IT.
AND CLIFF WAS GOING TO BE HERE TONIGHT, BUT UNFORTUNATELY HE DIDN'T FEEL WELL, SO HE LEFT.
BUT PROVIDING TECHNICAL SUPPORT THROUGH THE IT HELP DESK, WHICH IS AN EMAIL ACCOUNT, THEY CAN ALWAYS EMAIL INTO THE I.T.
HELP DESK WITH SITUATIONS THEY SET THE TECHNOLOGY STANDARDS.
THEY WOULD ASSIGN REMOTE ACCESS OPTIONS THAT ARE AVAILABLE.
THEY WOULD PROVIDE CONSULTATION FOR THE PROGRAM FOR TECHNOLOGY PURPOSES.
THE HR TEAM WOULD DEVELOP GUIDELINES AND FORMS WHICH HAS BEEN DONE.
WE WOULD PROVIDE SUPPORT ANY WAY THAT WE CAN CONDUCT THE TRAINING FOR THE SUPERVISORS AND THE WORKERS AS NEEDED AND PROVIDE INFORMATION SECURITY AWARENESS TRAINING, WHICH WE HAVE A TEMPLATE.
WE JUST NEED TO BRING IT UP TO SPEED WITH 2021 BECAUSE IT'S A LITTLE OUTDATED WITH SOME OF THE TRAINING WE NEED TO PROVIDE.
PROVIDES ANALYSIS OF THE EFFECTIVENESS OF THE PROGRAM AND CAN RECOMMEND APPROPRIATE REMEDIAL ACTIONS.
SO IN OTHER WORDS, IF WE HAVE EMPLOYEES WHO ARE REMOTE WORKING AND THEY'RE NOT PRODUCTIVE, YOU KNOW, WE MAY HAVE CONSULTATION WITH THE DIRECTOR ON HOW WE SHOULD HANDLE OR ADDRESS THAT SHOULD THEIR RIGHT BE TAKEN.
YOU KNOW, WE WOULD HAVE THOSE TYPES OF DISCUSSIONS.
ANOTHER EXAMPLE IS YOU MAY HAVE TWO WHO DO THE SAME POSITION WITHIN THE SAME DEPARTMENT.
AND PART OF WHAT THE DIRECTOR'S ABILITY WOULD BE THAT IF YOU HAVE ONE EMPLOYEE WHO EXCEEDS AND PERFORMS WITH LITTLE OR NO SUPERVISION, THEY MAY BE A BETTER CANDIDATE FOR THE REMOTE WORK THAN THE PERSON WHO NEEDS MORE SUPERVISION AND TENDS TO SLACK AND NOT GET THE JOB DONE.
SO WE WANT TO TRUST UNTIL WE HAVE NO REASON TO TRUST THEM.
FOR THE DIRECTORS AND SUPERVISORS.
THEY WOULD IMPLEMENT THE ARRANGEMENTS AS PRACTICABLE, IMPLEMENT A WAY TO MEASURE
[00:10:04]
THE WORK OUTCOMES, PROVIDE SUPPORT TO THE WORKER AND COORDINATE WITH IT ON TECHNICAL ISSUES.THEY WOULD OBTAIN FEEDBACK REGARDING THE IMPACT OF THE REMOTE WORKER.
SO WHAT THE DIRECTOR WOULD NOT DO IS SAY YOU CAN REMOTE WORK TWO DAYS A WEEK, LEAVE THEM TO BE NOT CHECK UP ON WHAT THEY'RE DOING.
THEY SHOULD BE ABLE TO PERFORM THE SAME AMOUNT OF WORK, IF NOT MORE FROM THEIR REMOTE ACCESS THAN THEY WOULD BE DOING IN THE OFFICE.
SO SOMEONE'S GOING TO HAVE TO MONITOR THAT.
AND WITH THE EMPLOYEE THEY WOULD HAVE TO KEEP INFORMED OF WHAT'S GOING ON IN THE OFFICE IF THEY WERE OUT OF THE OFFICE.
THEY WOULD NEED TO REMAIN ACCESSIBLE DURING WORK HOURS.
BE ACCOUNTABLE AND TRANSPARENT.
ORGANIZE THEIR TASK, PRIORITIZE THEIR WORKLOADS AND TRACK THEIR WORK PERFORMED AND COMMUNICATE THE RESULTS TO THEIR SUPERVISOR.
THAT MAY OR MAY NOT BE A REQUIREMENT OF THEIR SUPERVISOR, DEPENDING ON THE EMPLOYEE.
WE'VE HAD SITUATIONS WHERE WE'VE ASKED AN EMPLOYEE TO TRACK WHAT IT IS THEY'VE DONE WITHIN THE WORKDAY TO MAKE SURE THAT THEY WERE BEING PRODUCTIVE AND ON TASK, AND THEN REPORT TO WORK ON SITE ON THESE SCHEDULED DAYS AND IF NEEDED.
SO THEY MAY BE SCHEDULED TO BE REMOTE.
AND IF THEY'RE NEEDED IN THE OFFICE, THEY'RE GOING TO NEED TO COME INTO THE OFFICE AND MAKE THOSE ARRANGEMENTS THAT COULD CHANGE AT ANY GIVEN MOMENT.
SOME GUIDELINES, THE WORK SCHEDULE IS NO MORE THAN TWO DAYS PER WEEK UNLESS DURING AN EMERGENCY SITUATION.
EMERGENCY SITUATIONS ARE JUST THAT IT COULD BE AGAIN, A HEIGHTENED PANDEMIC IS A GREAT EXAMPLE BECAUSE WE'VE JUST EXPERIENCED THAT.
I THINK A LOT OF LOCALITIES DID.
THE EMPLOYEE MUST BE AVAILABLE AND ACCESSIBLE DURING WORK HOURS, SO WE WOULD NOT BE ABLE TO TOLERATE AN EMPLOYEE WHO WE'VE REACHED OUT TO OR EMAILED.
IF YOU GENERALLY EMAIL ME AND I RESPOND WITHIN 30 MINUTES AND I'M AT HOME AND I DON'T RESPOND FOR FIVE HOURS, THERE SHOULD BE A CONCERN AS TO WHY I AM NOT RESPONSIVE DURING THE WORKDAY.
PARTICIPATE IN SCHEDULED MEETINGS VIA TELECONFERENCE WHEN APPROPRIATE, AND IF THEY NEED TO REPORT TO WORK FOR MEETINGS THAT NEED TO BE IN PERSON, THEN THAT'S WHAT THEY'RE GOING TO BE ASKED TO DO.
THE TRAVEL BETWEEN THE REMOTE WORK LOCATION AND THE COUNTY IS GOING TO BE CONSIDERED COMMUTING TIME, AND IT WILL NOT BE COUNT AS TIME WORKED FOR COMPENSATION.
EVERYTHING THAT THEY'RE DOING REMOTELY SHOULD APPEAR SEAMLESS TO THE CUSTOMERS.
SO IF I TAKE THAT CALL AND I CAN USE YOU, MR. BROWN, FOR AN EXAMPLE, IF HE HAS TO TAKE A CALL DURING THE DAY, THEY WOULDN'T KNOW IF HE WAS AT HOME OR IF HE WAS IN THE OFFICE.
AND THAT'S ABSOLUTELY THE WAY WE WOULD EXPECT OUR EMPLOYEES TO BE.
AND THIS IS A BIG THING, OF ALL WORK RELATED INFORMATION, INCLUDING WRITTEN DOCUMENTS, ELECTRONIC FILES AND VERBAL COMMUNICATION.
SO WHAT WE WOULD EXPECT IS IF THE EMPLOYEE WOULD CONDUCT THEMSELVES AS THEY WERE AT WORK.
IN OTHER WORDS, IF THEIR SPOUSE WAS HOME FOR THE DAY, THEY WOULD NOT BE HAVING COMMUNICATIONS THAT ARE VERBAL ABOUT WORK TO WHERE IT'S IN EARSHOT OF THE SPOUSE AT HOME, THEY NEED TO KEEP THAT CONFIDENTIAL AND MAKE SURE THAT IT'S MAINTAINED THAT WAY.
WE DO HAVE SOME CHECKLISTS THAT THEY WOULD HAVE TO COMPLETE BEFORE THEY TELEWORK TO MAKE SURE THEY HAVE THE APPROPRIATE SET UP SAFETY.
WE'VE GOT A LOT OF DIFFERENT FORMS ALREADY DEVELOPED FOR THAT, AND CHESTERFIELDS BEEN A GREAT RESOURCE TO US BECAUSE THEY'RE DOING THIS REMOTE WORK AND THEN VERBAL WORK RELATED COMMUNICATION SHOULD BE CONDUCTED IN A PRIVATE AREA, JUST AS I STATED.
THE EMPLOYEE MUST HAVE A DESIGNATED WORKSPACE TO PERFORM WORK REMOTELY.
THE EMPLOYEE CANNOT CONDUCT FACE TO FACE MEETINGS WITH CUSTOMERS OR COWORKERS WITHIN THEIR HOME.
WORK THAT IS DONE REMOTELY IS CONSIDERED OFFICIAL COUNTY BUSINESS AND SUBJECT TO FOIA.
THE EQUIPMENT MUST BE AVAILABLE FOR THE EMPLOYEE TO USE.
THE COUNTY IS NOT OBLIGATED TO PURCHASE EQUIPMENT TO ALLOW REMOTE WORK.
SO I WANT TO STOP AND PAUSE ON THAT FOR A SECOND TO MAKE SURE THAT I'M SAYING THAT BECAUSE YOU KNOW, WHEN TALKING WITH MR. STOKE, MS. DREWRY AND EVEN MR. ASHCRAFT, A CONCERN WOULD BE THE BUDGET.
AND SO WHAT WE'RE STATING, WHAT OTHER LOCALITIES HAVE ALSO STATED AND TALKING WITH BERTHA AND SOCIAL SERVICES THE WAY THEY DID IT.
IF THEY HAVE AN EMPLOYEE WHO DOES NOT HAVE THE MEANS TO TELEWORK, THEY'RE NOT GOING TO TELEWORK.
SO THE EMPLOYEE CAN'T LOOK AT THE COUNTY AND SAY, WELL, NOW THAT IT'S A POLICY, YOU'VE GOT TO BUY ME A LAPTOP SO I CAN WORK FROM HOME.
THAT IS NOT WHAT'S GOING TO HAPPEN.
IF THEY ALREADY HAVE THE EQUIPMENT THAT'S ALREADY BEEN PURCHASED AND THEY HAVE A LAPTOP, AS I DO, I TAKE A LAPTOP TO WORK TO HOME WHEREVER I NEED IT.
I CAN REMOTELY TAKE IT, BUT NOT EVERYBODY HAS THAT ABILITY AND THE COUNTY IS NOT OBLIGATED TO PURCHASE ALL OF THAT.
ONE SUGGESTION THAT IT COULD BE A DIFFERENCE IN THE BUDGET AS YOU GO ALONG AND REPLACE
[00:15:01]
THE EQUIPMENT.A DESKTOP COMPUTER IS CHEAPER THAN A LAPTOP BY ABOUT TWO HUNDRED AND FIFTY TO THREE HUNDRED DOLLARS FROM WHAT CLIFF SAID.
SO AS WE GO ALONG IN THE BUDGET AND WE'RE REPLACING DESKTOP COMPUTERS, THEY COULD EASILY BE REPLACED WITH A LAPTOP COMPUTER FOR THE PURPOSES OF YOU NEVER KNOW WHERE THE FUTURE IS GOING TO GO.
IT'S JUST SOMETHING THAT WE COULD DO.
ALSO WITH THE VOICE OVER IP PHONES, WE HAVE THEM AVAILABLE NOW IN THE COUNTY ADMINISTRATION BUILDING.
THERE ARE OTHER DEPARTMENTS THAT HE'S BEEN WORKING WITH TO GET THOSE VOICE OVER IP'S.
HE DID SAY THAT WE HAVE SEVERAL LICENSES THAT CAN BE USED, BUT THE PHONES WOULD HAVE TO BE PURCHASED.
SO THAT GIVES THE ABILITY FOR ME TO USE MY CELL PHONE TO ANSWER COUNTY CALLS BECAUSE THEY COME THROUGH TO MY CELL PHONE.
AND IF I CALL OUT, IT WOULDN'T BE FROM MY CELL PHONE NUMBER, IT WOULD BE FROM ANOTHER NUMBER THAT KEEPS THE PRIVACY THERE, TOO.
SO IN THAT DISCUSSION, THAT WOULD BE SOMETHING THAT COULD IMPACT THE BUDGET ALONG THE WAY, BUT NOT AN IMMEDIATE NEED FOR BUDGETARY REASONS.
JUST STATING THAT EQUIPMENT THAT IS OWNED BY THE COUNTY IS SERVICED AND REPAIRED AT COUNTY FACILITIES, THERE WILL BE NO IT TECHNICIANS TRAVELING REMOTELY TO FIX EQUIPMENT WHEN IT'S BROKE DOWN.
THE EQUIPMENT, SUPPLIES AND OTHER PROPERTY PROVIDED BY THE COUNTY IS THE PROPERTY OF THE COUNTY.
NO, EMPLOYEE SHALL HAVE MULTIPLE COUNTY COMPUTERS, SO I WOULD NOT HAVE A DESKTOP AND A LAPTOP.
ONLY COUNTY APPROVED SOFTWARE WOULD BE DOWNLOADED ON COUNTY EQUIPMENT, AND THAT WOULD BE MANAGED THROUGH THE IT DEPARTMENT.
THIS IS WHERE I MENTIONED THE VOICE OVER IP PHONES.
IT CAN ASSIST IN THE CONFIGURATION AND IN TALKING WITH CLIFF, IT WOULDN'T PUT ANY MORE BURDEN ON HIM TO DO THAT IF IT WAS AVAILABLE.
VPN SOFTWARE IS ONLY AUTHORIZED FOR COUNTY OWNED COMPUTERS.
THE USE OF THE VPN FOR PUBLIC INTERNET IS NOT AUTHORIZED, EXCEPT WHEN THE CONNECTION IS APPROVED BY THE DIRECTOR OF IT.
SO IF I WAS GOING TO STARBUCKS AND TRYING TO CONNECT TO THEIR WIFI, I WOULD NEED TO HAVE APPROVAL BEFORE I DID THAT.
IT'S JUST LIKE AT A HOTEL ROOM.
YOU WANT TO MAKE SURE YOU'RE SECURELY CONNECTED AND YOU'RE NOT JUST CONNECTING TO THEIR GUEST NETWORK TO DO COUNTY BUSINESS.
IT'S NOT NECESSARILY SAFE FOR US.
STANDARD OFFICE SUPPLIES CAN BE USED AS NEEDED PAPER PENS, YOU KNOW THINGS OF THAT NATURE.
IT CAN BE TAKEN TO THE REMOTE WORK LOCATION IF AUTHORIZED BY THE SUPERVISOR.
COUNTY PRINTERS ARE AN EXCEPTION AND MUST BE APPROVED BY THE DIRECTOR, AND A LOT OF THAT IS BECAUSE MOST OF US ARE DOING LARGER COPIERS THAT ARE SHARED COPIER PRINTERS.
WE'RE TRYING TO GET AWAY FROM THE INDIVIDUAL PRINTERS AT OUR DESK, SO THAT WOULD BE SOMETHING THAT WOULD NEED TO BE APPROVED BY THE DIRECTOR AND MOST LIKELY WOULD NEED TO BE BUDGETED WITHIN THAT DIRECTOR'S BUDGET.
EQUIPMENT FAILURE MUST BE BROUGHT TO THE ATTENTION OF THE SUPERVISOR, AND IT STATE WORKERS WILL HAVE TO NOTIFY THE STATE AND DISCUSS THE IMPACT WITH THEIR SUPERVISOR.
TELEPHONES OR CELL PHONES AND INTERNET SERVICE ARE AT THE EMPLOYEES EXPENSE.
THEY ARE NOT AT THE COUNTY'S EXPENSE.
AND IF YOU RECALL, WE DID MAKE SOME REVISIONS INTO THE PHONE POLICIES.
UNAUTHORIZED PERSONS ARE PROHIBITED FROM USING COUNTY EQUIPMENT, SO I SHOULD NOT TAKE MY LAPTOP HOME AND ALLOW MY CHILDREN TO USE IT TO ENTERTAIN THEM.
LIABILITY AND WORK RELATED INJURIES.
WORKERS COMP HAS AGREED THAT AS LONG AS WE HAVE APPROVED THE REMOTE WORK, THAT DETERMINATION OF COMPENSABILITY ON WORKERS COMP CLAIMS WOULD BE IN THEIR HANDS, THAT IS [INAUDIBLE] CORP.
SO THE EMPLOYEE WOULD NOTIFY THE SUPERVISOR IF THERE'S AN ACCIDENT AND ALSO REPORT INTO THE COMPANY NURSE AND THEY'LL MAKE THE DETERMINATION OF WHETHER OR NOT THAT IS COMPENSABLE.
AND AGAIN, JUST TO REITERATE, THE EMPLOYEES DO HAVE TO COMPLETE A SAFETY SELF CERTIFICATION CHECKLIST, WHICH IS APPENDIX C IN THE PACKET THAT WE HAVE PREPARED AND THAT WOULD BE KEPT ON FILE IN THEIR FILE IN THEIR HR FILE.
SOME OTHER ITEMS, REMOTE WORK IS NOT A SUBSTITUTE FOR CHILD CARE, ELDER CARE OR OTHER DEPENDENT CARE RESPONSIBILITIES.
THE EMPLOYMENT ONLY PROVIDE LIMITED CARE ON OCCASION IN A REMOTE WORK LOCATION.
SO AN EXAMPLE OF THAT IS IF I HAVE A TWO YEAR OLD AND I DON'T HAVE A DAYCARE PROVIDER, I CANNOT USE REMOTE WORK AS A AS A WAY TO SAVE ON DAYCARE EXPENSES AND KEEP MY CHILD AT HOME WITH ME.
HOWEVER, IF I HAVE A CHILD WHO'S IN SCHOOL AND THEY'RE SICK THAT DAY AND IT HAPPENS TO BE MY REMOTE WORK DAY, THAT WOULD BE ACCEPTABLE, IT SHOULDN'T BE ANY REASON WHY WE COULD NOT ALLOW THAT ON A LIMITED BASIS.
THE USE OF PRIVATE CARS FOR ATTENDANCE AT WORK RELATED MEETINGS OR REPORTING TO THE PRIMARY WORK LOCATION WILL NOT BE REIMBURSED.
AGAIN THIS IS NORMAL COMMUTING.
THE EMPLOYEE MAY BE REQUIRED TO WORK ON SITE WHEN NEEDED FOR EMERGENCY SITUATIONS.
[00:20:02]
WE ALL KNOW WHAT THEY ARE.IF THE COUNTY DOES CLOSE DUE TO ADVERSE WEATHER, THE EMPLOYEE WILL NEED TO END HIS OR HER REMOTE WORK DAY.
LET ME DO STATE, THOUGH THE ONLY EXCEPTIONS THAT SHOULD BE IF THEY'RE ON A FLEXIBLE WORK SCHEDULE.
IF THEY'VE TAKEN OFF EARLIER IN THE WEEK AND THEY'VE ALREADY HAD AN AGREEMENT WITH THEIR SUPERVISOR THAT THEY COULD MAKE THOSE HOURS UP AND THEY CAN STILL BE PRODUCTIVE DURING THAT TIME, THERE'S SOMETHING FOR THEM TO DO.
IN THE EVENT THAT THERE IS RISK OF EXPOSURE AND TRANSMISSION OF PANDEMIC VIRUSES AND OTHER CONTAGIOUS DISEASES THROUGH THE WORKPLACE, THE REMOTE WORK POLICIES MAY BE MODIFIED BY THE HR DIRECTOR.
OBVIOUSLY, IF THEY'RE MODIFIED, THEY'RE GOING TO COME BACK TO THE BOARD.
FOR EXAMPLE, EMPLOYEES MAY NEED TO WORK WHILE CHILDREN ARE AT HOME WORK OTHER THAN NORMAL BUSINESS HOURS OR WORK DURING THE PUBLIC HEALTH EMERGENCY, SO THERE COULD BE SOME REASONS WHY THERE HAS TO BE SOME CHANGES TO IT.
TELEPHONE OR INTERNET OUTAGE IN THE EVENT OF AN OUTAGE AT THE REMOTE WORK LOCATION, THE EMPLOYEE NEEDS TO GET DIRECTION FROM THEIR SUPERVISOR TO DISCUSS WHETHER TO REPORT TO THE COUNTY WORK LOCATION.
WORK ON AN ALTERNATE LOCATION OR WORK ON ASSIGNMENTS THAT ARE NOT IMPACTED BY THAT LOSS.
OR THEY HAVE THE OPTION TO TAKE ANNUAL LEAVE OR PTO.
ALL MODIFICATIONS MUST BE APPROVED BY THE DIRECTOR IN ADVANCE TO THE WORK AGREEMENT, ALL WORK AGREEMENTS SHOULD BE REVIEWED WHEN THE EMPLOYEE'S JOB CHANGES THEIR ROLES, CHANGE WORK ASSIGNMENTS OR SUPERVISOR CHANGES OR REMOTE WORK AGREEMENTS ARE NOT TRANSFERRED FROM ONE POSITION OR SUPERVISOR TO ANOTHER, SO IT DOES NOT BIND THE HANDS OF THE NEXT POSITION OR SUPERVISOR.
IF A SUPERVISOR IS WORKING REMOTELY AND A NEW EMPLOYEE IS HIRED THAT REQUIRES TRAINING.
THAT SUPERVISOR NEEDS TO STOP THE REMOTE WORK AND MAKE SURE THAT THERE'S PROPER HANDS ON TRAINING FOR THAT NEW HIRE.
ONCE THAT EMPLOYEES TRAINED, THE SUPERVISOR CAN RESUME THAT AGREEMENT THAT WAS ALREADY IN PLACE AND THEN OBVIOUSLY ALL COUNTY POLICIES AND PROCEDURES MUST BE ADHERED TO WHILE REMOTE WORKING.
THIS IS JUST A SLIDE TO LET YOU KNOW SOME OF THE POLLING I'VE DONE WITH OTHER LOCALITIES TO FIND OUT WHO'S OFFERING REMOTE WORK AND WHAT WAS SOME OF THEIR HR FEEDBACK AS TO [INAUDIBLE] IT.
AND YOU COULD SEE THERE CHESTERFIELD NEW KENT.
NEW KENT CURRENTLY DOES NOT HAVE ANYBODY TELEWORKING, BUT DID IT FOR THREE MONTHS DURING THE HEIGHT OF COVID.
DIDN'T WORK FOR EVERY DEPARTMENT OR POSITION.
WE OBVIOUSLY KNOW THAT'S GOING TO BE A CASE.
IT'S NOT GOING TO WORK FOR EVERYONE.
AGAIN, I WANT TO STATE THAT THE DIRECTORS HAVE DISCRETION, WHETHER OR NOT THEIR EMPLOYEES ARE GOING TO TELEWORK.
THAT SIMPLY MEANS THAT, YOU KNOW, JUST BECAUSE THIS POLICY IS ADOPTED DOES NOT MEAN THAT EVERY EMPLOYEE SHOULD GET EXCITED AND SAY, HEY, THIS IS ME, IT'S GOING TO BE UP TO THE DISCRETION OF THEIR DIRECTOR.
WE ARE NOT GOING TO HAVE ANY INVOLVEMENT IN THAT TO TELL THEM THAT THEY CAN OR CANNOT ALLOW IT, OR THEY SHOULD OR SHOULD NOT ALLOW IT.
THAT'S GOING TO BE UP TO THEM.
THE ONLY WAY THERE WOULD BE ANY KIND OF CONVERSATION IF THEY'RE LOOKED LIKE BLATANT DISCRIMINATION AGAINST AN EMPLOYEE TO NOT ALLOW THEM TO DO IT WHEN EVERYONE ELSE IS DOING IT IN THE SAME OR SIMILAR POSITION IN THE SAME DEPARTMENT OBVIOUSLY.
I'M NOT GOING TO READ THEM ALL.
BUT YOU KNOW, YOU GUYS CAN JUST KIND OF SEE WHERE EVERYBODY STOOD WITH THAT.
AND SOME HAVE FORMAL POLICIES.
SOME DON'T HAVE FORMAL POLICIES, SOME ARE IN THE PROCESS OF MAKING THEIR FORMAL POLICIES JUST LIKE WE ARE TRYING TO DO.
AGAIN, ONE THING I WANT TO MAKE SURE I'M RESTATING IS THAT WE HAVE BEEN ALLOWING IT FOR SOME TIME WITH CERTAIN SITUATIONS.
FOR THOSE POSITIONS, IT HAS WORKED.
FOR OTHER POSITIONS WE ABSOLUTELY KNOW IT WOULD NOT WORK.
WHAT'S IMPORTANT HERE IS THAT WE HAVE TO PUT SOMETHING IN PLACE IF WE'RE GOING TO CONTINUE TO ALLOW IT.
WE CAN'T JUST BE OUT THERE FREE IN IT SAYING YOU GUYS CAN JUST WORK FROM HOME BECAUSE WHAT HAPPENS WHEN YOU HAVE TO HOLD AN ACCOUNT, AN EMPLOYEE ACCOUNTABLE? IF YOU DON'T HAVE A POLICY IN PLACE, IT'S HARD TO HOLD THEM ACCOUNTABLE TO WHAT THE POLICY SAYS.
SO WE'VE GOT TO GET TO SOME FORM OF A POLICY OR IT HAS TO STOP ALTOGETHER UNTIL THE POLICY IS ADOPTED.
SO THE NEXT STEPS JUST FOR YOU ALL IS CONSIDER ANY REVISIONS.
THAT'S WHAT I'D LIKE TO DO TONIGHT IS CONSIDER ANY REVISIONS YOU'D LIKE TO SEE AND BRING THE CHANGES BACK TO A FUTURE WORK SESSION FOR YOU.
AGAIN, THAT'S JUST RESTATING TO YOU THAT DSS AND I USE THEM AS AN EXAMPLE BECAUSE THEY'RE IN A GOOD POSITION TO WHERE THE STATE, THEY HAVE STATE LAPTOPS AND THEY'VE BEEN ABLE TO DO THIS AND IT WORKS WELL.
I KNOW THERE'S A LOT OF DSS ACROSS THE BOARD THAT DOES THIS.
SOME EMPLOYEES IN OTHER DEPARTMENTS ALLOW FLEXIBLE SCHEDULES AS NEEDED, AND SOME HAVE WORKED REMOTELY WITHOUT ISSUE DURING THE PANDEMIC.
THIS COULD BE ROLLED OUT TO A FEW OTHER DEPARTMENTS FOR A TRIAL PERIOD, IF YOU WISH, OR IF ANYONE IS COMFORTABLE WITH IT THE POLICY COULD OBVIOUSLY BE ADDED TO TONIGHT'S AGENDA
[00:25:01]
FOR ADOPTION, AND IF ISSUES ARE IDENTIFIED ONCE IT'S IMPLEMENTED, WE CAN CERTAINLY REVISE THE POLICY AND BRING IT BACK TO THE BOARD AT A LATER MEETING WITH ANY CHANGES THAT WE MAY HAVE IDENTIFIED THAT NEED TO BE MADE.SO I WILL OPEN IT UP TO YOU ALL.
DOES ANY BOARD MEMBER HAVE ANY QUESTIONS FOR MRS. HURT REGARDING WHAT SHE JUST PRESENTED? I'LL START TO MY LEFT WITH VICE CHAIR WAYMACK.
I WANT MORE TIME TO REVIEW IT.
I'VE GOT SOME CONCERNS, OBVIOUSLY.
ON WORKING ENVIRONMENTS AND JUST FOR A FUTURE CONVERSATION MS. HURT WITHOUT NAMES, THE PILOTS THAT WE'VE BEEN RUNNING THAT I WAS UNAWARE OF.
BUT BE THAT AS IT MAY I LIKE TO KNOW WHAT TYPE OF ISSUES HAVE AROSE AND HOW THEY WERE DEALT WITH WITHOUT THE NAMES.
I MEAN, ANYTIME YOU GOT A PILOT, YOU'RE GOING TO HAVE SOME HICCUPS.
HOW YOU CORRECT IT MEANS A LOT AS FAR AS HOW YOU'RE SETTING THE STANDARD.
THE ONLY OTHER CONCERN I'M GOING TO THROW OUT THERE IS HAVING EVERY DIRECTOR HAVING THE ABILITY TO BE ABLE TO DO THIS WITHOUT SUBMITTING A REQUEST OR SUBMITTING THE REASONING TO LIKE THE COUNTY ADMINISTRATOR.
YOU DON'T HAVE ONE PERSON LOOKING AT ALL THESE DIFFERENT EXAMPLES OR POTENTIAL CAUSES THAT COULD BE ADDED THAT WOULD WARRANT THIS.
SO FROM A CONSISTENCY STANDPOINT, I DON'T SEE WHERE YOU'D HAVE A LEG TO STAND ON IF YOU DENY ME THE ACCESS AND I'M WORKING NEXT TO SOMEBODY THAT'S GOTTEN IT AND I KNOW SOMEBODY ELSE, ANOTHER DIRECTOR IS ALLOWING IT UNDER MY SAME CIRCUMSTANCES.
PARAMETERS OF WHAT THE INTENT WAS NOT NECESSARILY THAT WAY IT'S WRITTEN, BUT THE INTENT.
AND THERE IS AN APPLICATION PROCESS I WILL SAY THAT'S INCLUDED IN THE PACKET, THE AGREEMENT I CAN'T REMEMBER OFFHAND IF COUNTY ADMINISTRATOR APPROVAL IS NEEDED.
I DON'T THINK IT IS, BUT IT CERTAINLY CAN BE SOMETHING THAT CAN BE ADDED INTO THE POLICY.
I DO KNOW THERE ARE DIRECTORS WHO WANT TO HAVE THAT FLEXIBILITY WITHOUT ALWAYS HAVING TO GO AND ASK FOR PERMISSION TO DO SOMETHING.
BUT SOMETIMES THAT EXTRA STEP COULD ASK A QUESTION THAT THEY MAY NOT HAVE THOUGHT ABOUT OR DON'T REALLY WANT TO THINK ABOUT.
DID YOU HAVE ANYTHING ELSE? NO SIR.
THEN I'LL COME BACK TO YOU, SIR.
I THINK IT'S GREAT THAT YOU ARE PUTTING A POLICY IN PLACE, AND I'M SURE THAT YOU HAVE DISCUSSED IT AND OVERSEE IT IN GENERAL.
SO ANY FLAWS THAT MAY BE IN IT CAN BE STRAIGHTENED OUT.
MR. CARMICHAEL BACK TO YOU, SIR.
I'M JUST WONDERING WHAT THE MANY STIPULATIONS THAT WAS BROUGHT UP OF WHO MAY CAN AND WHO MAY NOT? HOW MUCH TROUBLE WOULD IT BE TO GO DOWN THE LIST OF OUR DEPARTMENTS AND MAYBE SUPPLY US A LIST OR HIGHLIGHTED LIST ON WHAT DEPARTMENTS IS DEFINITELY A NO AND THEN WHICH? OR HOW MANY DO WE HAVE EMPLOYED HERE THAT COULD POSSIBLY EVEN TAKE ADVANTAGE OF WORKING FROM HOME SO WE CAN GET AN IDEA OF THE NUMBER OF JOBS THAT COULD POSSIBLY DO THAT? OK.
SO WHAT I WOULD I'D LIKE TO SEE IS INSTEAD OF TRYING TO COME UP WITH REVISIONS AND STUFF TONIGHT IS MAYBE IF WE CAN HAVE UNTIL I'M GOING TO SAY TOWARDS THE MIDDLE OR END OF NEXT WEEK OR SAY BY DECEMBER 3RD THAT ANY BOARD MEMBER WOULD SUBMIT ANY POTENTIAL REVISIONS BACK TO MRS. HURT SO SHE CAN THEN COLLECT THOSE.
OR IF THERE'S QUESTIONS YOU WANT TO FOLLOW UP WITH HER AND ASK.
IT'S ONLY BECAUSE OF MY JOB, AND I NOTICED THERE WAS SOMETHING IN THERE ABOUT CROSSING STATE LINES.
IN MY JOB IF I WORK REMOTELY IN ANOTHER STATE, ACTUALLY ON MY JOB, WE HAVE TO PUT THE STATE THAT THE WORK IS PERFORMED IN.
AND IF I WORK IN ANOTHER STATE, IF I MAKE SO MUCH WORKING IN THAT OTHER STATE WORKING FROM THAT OTHER STATE, I BELIEVE THAT WE ACTUALLY GET TAX STATEMENTS FOR THESE MULTIPLE STATES.
SO I WOULD JUST SAY CHECK IN TO THAT, BECAUSE IT CAN REALLY CATCH PEOPLE OFF GUARD FOR THEM TO GET A TAX STATEMENT IN THREE OTHER STATES FOR PERFORMING WORK.
YOU KNOW, FOR ME, IF I WENT SOMEWHERE FOR A WEEK AND WORKED IN NEW JERSEY, I LIST THAT I'M WORKING IN NEW JERSEY FOR THAT WEEK.
AND SO DEPENDING ON HOW MANY HOURS I WORK AND I DON'T KNOW WHAT THAT NUMBER IS, I
[00:30:01]
DON'T UNDERSTAND ALL OF.WHEN DO I HIT THAT THRESHOLD? BUT I KNOW AT THE END OF THE YEAR, IN SOME CASES, I'VE GOTTEN TAX STATEMENTS FOR MULTIPLE STATES.
SO I WOULD JUST LOOK INTO THAT.
BUT THERE'S SOME OTHER THINGS I'LL PROBABLY SHOOT TO YOU.
BUT IF WE COULD MAYBE HAVE SOME TIME IF THE BOARD IS IN AGREEMENT WITH THAT, WHERE IF YOU COME UP WITH MORE QUESTIONS OR SUBMIT YOUR REVISIONS BACK TO HER OR UPDATES TO HER, LET'S SAY BY DECEMBER THE 2ND, THAT'S A THURSDAY.
IT'S A WEEK FROM A LITTLE OVER A WEEK FROM LET'S SAY FRIDAY BY DECEMBER 3RD.
YEAH, WE DO IT BY THE THIRD, AND SHE COULD HAVE SOMETHING TOGETHER, MAYBE BY THE 14TH AT OUR MEETING.
OR EITHER YEAH, EITHER THE MEETING OR THE THE WORK SESSION THAT WE HAVE BECAUSE WE HAVE A MEETING AND WORK SESSION WITHIN A DAY OF EACH OTHER.
JUST TO CLARIFY, I ASKED FOR SOME INFORMATION SO UNTIL I GET THAT INFORMATION.
I MAY OR MAY NOT BE ABLE TO COME UP WITH ANY QUESTIONS THAT I WANT OR REBUTTAL TO ANY OF [INAUDIBLE] SAID.
AND I UNDERSTAND THAT YES, SIR.
SO HOPEFULLY NOW THAT WE'RE AGREEING ON A TIME FOR US TO GET THIS BACK.
MRS. HURT WOULD GET YOU SOME INFORMATION BACK SO THAT YOU'RE ABLE TO PROVIDE SOME LEVEL OF INPUT.
I'LL PROVIDE THE INFORMATION BACK TO THE FULL BOARD.
AND WHAT I HAVE IS THAT MR. WEBB WANTS TO REVIEW FURTHER WHAT ISSUES MAY HAVE ARISEN FOR THE PEOPLE WHO DID TELEWORK AND HOW THEY WERE HANDLED IN RESPONSE TO THE DIRECTOR REQUEST TO THE COUNTY ADMINISTRATOR IN EVERYONE THAT I POLLED I WILL STATE THAT THEY ALL ARE DEPARTMENT DIRECTOR DISCRETION.
NO ONE HAS RISEN TO THE LEVEL OF THE COUNTY ADMINISTRATOR.
I CAN CONTINUE THE SEARCH FURTHER TO BE SURE OF WHAT FORMS THEY USE TO GAIN ACCESS OR TO GIVE PERMISSION OR DENY IT.
AND WHAT CHECKLISTS THEY'RE USING FOR THAT.
AND THEN MR. CARMICHAEL, YOU WANT US TO SUPPLY A LIST OF WHO WOULD WHICH POSITIONS IN WHICH DEPARTMENTS WOULD BE ABLE TO AND WOULD NOT BE ABLE TO REMOTE WORK.
AND THEN CHECKING INTO THE STATE REQUIREMENT ABOUT TAX RELATED STUFF.
WOULDN'T WANT ANYBODY TO BE CAUGHT OFF GUARD WITH THAT.
OK, ANY OTHER QUESTIONS, BOARD MEMBERS? I HAD ONE THING I JUST THOUGHT ABOUT.
YES, MA'AM, I'D LIKE TO KNOW WHAT SORT OF CRITERIA THE DIRECTOR WOULD USE TO CONSIDER THE REMOTE WORK AS SUCCESS.
AND WOULD IT BE JUST DEPENDENT ON EACH DIRECTOR OR WOULD THERE BE A FORM? THERE IS A FORM AND I CAN SHARE THE FORMS WITH YOU ALL THAT HAVE BEEN CREATED JUST SO YOU CAN SEE KIND OF WHAT WE WOULD PROPOSE TO USE IN THE AGREEMENT PACKET AND ALL OF THE APPENDIX THAT COME ALONG WITH IT, THE CHECKLIST AND APPENDIX.
ANYTHING ELSE? THANK YOU VERY MUCH, MA'AM, FOR YOUR PRESENTATION.
THE NEXT ITEM ON YOUR PARKING POLICY.
YES, MR. CHAIRMAN, MEMBERS OF THE BOARD MR. STOKE IS PULLING OUT MY PRESENTATION.
SO QUESTIONS HAD ARISEN ABOUT WHAT VEHICLES COULD PARK OVER IN THE GRASS AREA AROUND SCOTT PAVILION.
SO I SPOKE TO KEITH ROTZOLL AND HE GAVE ME THE CURRENT RULES AN APPLICATION FOR RENTING THE PAVILION.
SO CURRENT POLICY REQUIREMENTS ARE NO ALCOHOLIC BEVERAGES UNLESS YOU HAVE A ABC PERMIT THAT'S ONLY FOR PRINCE GEORGE BUSINESSES AND CIVIC ORGANIZATIONS, USERS HAVE TO CLEAN UP.
ALL ANIMALS MUST BE ON A LEASH AND YOU MUST PICK UP AFTER YOUR ANIMALS AND YOU'RE NOT ALLOWED TO USE STAPLES OR TACKS TO ATTACH ANYTHING.
YOU HAVE TO HAVE A PERMIT WITHIN SEVEN DAYS, AND IF FOOD IS SERVED, A HEALTH PERMIT MUST BE PROVIDED.
SO HERE'S A PICTURE SHOWING KIND OF THE ISSUE WE'RE DEALING WITH AT SCOTT PAVILION.
BASICALLY, CAR'S PARKING ON THE GRASS, WHICH DESTROYS THE GRASS AND ALSO SAFETY CONCERNS WITH PEOPLE BACKING UP AND POTENTIALLY HITTING SOMEONE.
SO I TALKED TO KEITH ROTZOLL, WHO SHOULD BE ALLOWED TO PARK ON THE GRASS AND HIS OPINION, WHICH MAKES SENSE, ONLY COUNTY EMPLOYEES SHOULD BE ALLOWED TO PARK COUNTY VEHICLES ON THE GRASS AROUND THE SHELTER FOR MAINTENANCE AND PROGRAMING NEEDS.
WHEN THERE'S A FARMER'S MARKET, THE VENDORS SHOULDN'T BE ALLOWED TO PARK
[00:35:04]
IN THE GRASS.AND I KNOW THERE'S VOLUNTEERS WHO HELP THE FARMERS MARKET VENDORS CARRY THE GOODS FROM THEIR VEHICLES TO THE INSIDE OF THE SHELTER.
THAT WOULD ALSO GO FOR ANY KIND OF BENEFIT OR EVENT.
ONLY COUNTY VEHICLES WOULD BE ALLOWED TO PARK ON THE GRASS.
THIS IS UP FOR DISCUSSION, SO IF YOU HAVE ANY QUESTIONS AS WE'RE GOING THROUGH, PLEASE INTERRUPT ME.
SO HOW WOULD WE GIVE NOTICE OF THE REQUIREMENT, WE COULD ADD LANGUAGE TO THE APPLICATION TO USE THE PAVILION, WE COULD ALSO ADD LANGUAGE TO THE RULES FOR THE PAVILION, AND WE COULD ALSO POST SIGNAGE AROUND THE PAVILION AND ON THE ROAD LEADING UP TO THE PAVILION.
SO THE POTENTIAL LANGUAGE THAT COULD BE ADDED, WE COULD SAY THE PARKING OF VEHICLES IS RESTRICTED TO THE DESIGNATED AREAS, AND VEHICLES SHOULD NOT BE PARKED IN THE GRASS AROUND THE PAVILION.
AND COUNTY EMPLOYEES ARE ALLOWED TO PARK COUNTY VEHICLES IN THE GRASS FOR ONLY MAINTENANCE AND PROGRAMING NEEDS.
I WAS ALSO THINKING ABOUT WHETHER THIS LANGUAGE SHOULD ALSO APPLY TO OTHER PAVILIONS IN THE COUNTY, AND TO OTHER PARKS IN THE COUNTY, OR IF THIS WAS MAINLY AN ISSUE AT SCOTT PAVILION OR IF WE WANT A GENERAL RULE FOR ALL THE SHELTERS IN THE COUNTY THAT CAN BE RENTED.
IT SAYS IT'S ENFORCED BY THE POLICE DEPARTMENT AND PARKS AND REC EMPLOYEES.
I MEAN THAT SOMEONE'S NOT GOING TO BE TOWED UNLESS THEY LEAVE THEIR VEHICLE AND THEY CAN'T FIND THE PERSON.
OBVIOUSLY, THEY WOULD ATTEMPT TO FIND THE PERSON FIRST.
IF, FOR INSTANCE, SOMEONE DID PARK THEIR VEHICLE THERE OVERNIGHT, WE COULDN'T FIND THE OWNER.
SO WERE THERE ANY QUESTIONS ABOUT IF WE WANTED TO ALLOW ANY OTHER USERS TO PARK THEIR VEHICLES OR OTHER SITUATIONS, WE NEED TO ADD EXEMPTIONS FOR WHEN VEHICLES MAY NEED TO BE PARKED IN THE GRASS AROUND THE SHELTER? OK, ANY QUESTIONS I'LL ADD SOME COLOR COMMENTARY TO THIS I'LL EITHER WAIT UNTIL AFTER IF YOU WANT ME TO SHARE A LITTLE BIT MORE BACKGROUND.
IF YOU DON'T MIND, CAN I SHARE THIS REAL QUICK.
PART OF THIS CAME ABOUT, TOO, BECAUSE DURING THE FARMERS MARKET THIS YEAR, ALL THE VENDORS WERE INSTRUCTED THEY COULD NOT PARK ON THE GRASS, AND THAT CAME ABOUT BECAUSE THEY WERE PULLING IN ON RAINY DAYS AND IT WAS LEAVING RUTS IN THE GRASSY AREA THAT THE MAINTENANCE WE'LL PARKS AND RECREATION WAS THEN HAVING TO COME BACK AND FIX THOSE.
SO THAT RULE WAS IN EFFECT FOR ALL OF THE FARMER MARKET SEASON.
THERE HAS BEEN SOME USAGE, WHILE THE FARMER MARKET PEOPLE WERE THERE AND THEY SAW PEOPLE PULL UP RIGHT UP TO THE THING.
SO OF COURSE THEY WERE QUESTIONING, WELL, WAIT A MINUTE, HOW COME WE CAN'T DO IT? BUT OTHERS CAN, AND WE DIDN'T HAVE A REAL RULE IN PLACE.
SO THAT'S KIND OF SOME OF WHAT STARTED.
AND THEN THERE'S BEEN NOTICE OR THERE'S BEEN SIGHT OF OTHER THAT'S HAPPENING MORE OFTEN THAN WHAT WE THOUGHT.
SO I JUST WANTED TO ADD THAT LITTLE COLOR COMMENTARY.
WELL, THAT'S WHERE I WAS HEADED BECAUSE I THOUGHT WE DEALT WITH THIS AT THE BEGINNING AT THE FARMERS MARKET THAT WE WERE GOING TO PUT CONES OR SOMETHING UP OR SIGNS OR WHATEVER OF NO PARKING ON THE GRASS.
MY SECOND COMMENT WOULD BE THAT YOU STANDARDIZE IT IF IT'S JUST GOING TO BE COUNTY VEHICLES AND PROGRAMING, THAT'S IT.
JUST SO EVERYBODY UNDERSTANDS IT OR CHANGING IT, ONE FOR THE OTHER OF FLIP FLOPPING, WHO CAN AND WHO CAN'T, YOU KNOW, BETTER OFF THAN YOU ARE RIGHT NOW.
MR. HUNTER, YOU HAVE ANYTHING.
WELL, I KNOW THERE'S CERTAIN EVENTS THERE THAT THEY HAVE, YOU KNOW, VENDORS COME UP THERE AND PARK IN THE VICINITY OF THE I DON'T KNOW IF YOU WANT TO CALL IT THE BACK OR THE SIDE CLOSEST TO THIS BUILDING.
THEY PARKED THERE AND THEY SERVE OUT OF THEIR VEHICLE AND REPLENISH THE SERVING LINE AND THINGS.
AND YOU KNOW, THEY PARKED THERE WITH A RELATIVELY LARGE SERVICE TRUCK.
AND IT'S ALSO I KNOW WHEN THEY HAVE CERTAIN AFFAIRS THERE THAT THEY HAVE COOKERS, THAT THEY PARK ALL AROUND THE BUILDING NOT ALL AROUND.
BUT ONCE AGAIN ON THIS END OF IT, SO TO SPEAK.
AND THE ONLY WAY YOU CAN GET THOSE COOKERS UP THERE IS TO PULL THEM UP THERE.
AND SO I JUST KNOW THAT'S GOING TO CREATE SOME DIFFICULTY FOR THOSE ORGANIZATIONS TO CONTINUE TO USE THE PAVILION FEASIBLY.
WHAT ABOUT PEOPLE WHO PULL UP AND UNLOAD SOMETHING AND THEN LEAVE?
[00:40:04]
I MEAN, THEY'RE NOT PARKING THERE, THEY JUST PARKED THERE TO UNLOAD.WE COULD HAVE THAT LANGUAGE IN THE POLICY AND THE APPLICATION THAT YOU'RE ALLOWED TO PULL UP AND LEAVE.
I GUESS THE ISSUE WOULD STILL BE CREATING RUTS.
I'D SEE THERE'S SOME MAJOR RUTS IN FRONT OF THE GOVERNMENT CENTER RIGHT NOW FROM, I GUESS, PUTTING UP CHRISTMAS DECORATIONS.
SO I GUESS WHEN IT'S THIS TIME OF YEAR, IF IT'S WET YOU CAN CAUSE, EVEN IF YOU'RE JUST TEMPORARILY PULLING UP, THAT'S NOT REALLY PARKING, IF YOU JUST PULL UP THERE.
WE COULD HAVE THAT EXEMPTION FOR JUST PULLING UP AND UNLOADING.
OK, I GUESS ON THIS ONE, I WOULD ASK AGAIN, IS THERE SOME CONSIDERATION OF TIME THAT THE BOARD CAN THINK THROUGH THIS? AND, YOU KNOW, LIKE THE SITUATION YOU BROUGHT UP, MR. HUNTER, THAT WE CAN PASS THOSE THINGS BACK TO MR. WHITTEN AND LET HIM SEE IF THERE'S A WAY TO FEASIBLY WORK AROUND THAT.
I DON'T HAVE ANYTHING TONIGHT, BUT I'M SURE IF I SIT HERE AND THINK ABOUT IT, I PROBABLY COULD COME UP WITH SOME THINGS.
WOULD THAT BE OK IF THE BOARD HAD SOME TIME TO THINK ON IT AND GET BACK TO YOU, SIR? WE CAN BRING IT BACK.
I MEAN, I DON'T THINK THERE'S TOO MANY EVENTS THIS TIME OF YEAR, SO I THINK WE HAVE A LITTLE BIT OF TIME.
YOU KNOW, I UNDERSTAND MRS. HURT CONCERNED WITH THOSE VEHICLES PULLING IN THERE WEEKLY, PULLING IN AND PULLING OUT AND ONE THING OR ANOTHER WITHOUT THE CONSIDERATION OF THE CONDITION OF THE GROUND, YOU KNOW, BUT I THINK OTHER PEOPLE CERTAINLY TAKE THAT IN CONSIDERATION WHEN THEY'RE WORKING UP THERE AND DOING DIFFERENT THINGS.
THEY WOULDN'T WANT TO TAKE A LARGE TRUCK UP THERE IF THE GROUND IS SOFT, BECAUSE THEY'D END UP HAVING TO CALL.
ANOTHER LARGE VEHICLE TO YEAH.
SO, YOU KNOW, I THINK SOME PEOPLE USED SOME RATIONALE ABOUT IT, BUT I DO THINK IT WOULD CAUSE SOME CONCERN AND WE HAVE LITTLE TIME TO TALK AND THINK.
I'M GOING TO THROW THIS OUT THERE.
THERE'S NO REAL WORKAROUND IF THE ROOT CAUSE IS DAMAGE TO THE GROUNDS AND THE LAWN.
WE EITHER NEED TO ACCEPT THAT AND PLAN ON REPAIRING IT.
UNLESS YOU'RE GOING TO HAVE SOMEBODY OUT THERE CHECKING THE MOISTURE CONTENT AND THE WEIGHT OF THE VEHICLE THAT YOU'RE GOING TO BE PUTTING ON THE GROUND.
AND IT IS GOING TO HINDER PEOPLE THAT USE IT WITH THE COOKERS AND ALL LIKE MR. HUNTER SAID.
HOW ARE YOU GOING TO WORK OR DO A WORK AROUND AND HAVE IT FOR SOME AND NOT THE OTHER, IF THE GROUND IS THE ROOT CAUSE? AND THAT IS A CONCERN.
I DON'T KNOW HOW YOU'RE GOING TO ALLEVIATE THAT BECAUSE WE CAN'T CONTROL THE WEATHER OR THE TIMING OF EVENTS.
DID LOOK LIKE IN THE ONE PICTURE, THERE'S I DON'T KNOW HOW WIDE THAT CONCRETE APRON IS.
MAYBE IS THAT AN ACCESS POINT WHERE THEY COULD BACK UP? I THINK IT'S ACTUALLY A SIDEWALK.
IT'S A SIDEWALK IT'S A SIDEWALK THAT PEOPLE WALK FROM THE PARKING LOT NOT WIDE ENOUGH TO PARK A COOKER? NO, NO.
SO I MEAN, I STILL THINK THAT WE CAN TAKE THE FEEDBACK AND BRING THAT BACK TO THE BOARD MENTIONING ALL THE STUFF.
IT MAY BE, I KIND OF AGREE WITH YOU, MR. WEBB TO THIS POINT THAT I DON'T KNOW HOW YOU'RE GOING TO PUT CONDITIONS ON IT THAT'S GOING TO BE SUITABLE TO EVERYBODY.
SO YOU'RE EITHER GOING TO ALMOST SAY, WE'RE GOING TO JUST DEAL AND LIVE WITH THE RUTS OR DAMAGE TO THE LAWN, OR EITHER WE'RE GOING TO PUT SOME CONDITIONS ON IT TO TRY TO MINIMIZE IT.
BUT I WOULD STILL SAY COLLECTIVELY, IF YOU HAVE ANY IDEAS OR THOUGHTS ON IT, SEND THAT IN THE MR. WHITTEN AND HE CAN LOOK TO BRING THAT BACK.
I WOULD SAY BRING IT BACK TO ANOTHER WORK SESSION ON THE 14TH, IF YOU DON'T MIND, SIR.
IS THAT DOABLE WITH THE BOARD? OK.
THANK YOU, MR. CHAIRMAN, MEMBERS OF THE BOARD.
LADIES AND GENTLEMEN, LET ME BEGIN BY OFFERING CONGRATULATIONS TO THE COUNTY FOR THE THIRD YEAR IN A ROW.
WE WERE VOTED THE BEST COMMUNITY TO LIVE IN, IN THE TRI CITIES, AND I'LL GIVE THIS PLAQUE TO MR. CARMICHAEL AND ASK HIM TO CIRCULATE IT.
YOU KNOW, IT DOESN'T MATTER HOW MANY PEOPLE VOTE, HOW MANY PEOPLE, WHATEVER.
THERE'S A COMPETITION AND WE WON IT.
AND I THINK THAT BEARS WELL BECAUSE IT'S JUST NOT PRINCE GEORGE VOTERS WHO CAN VOTE FOR
[00:45:01]
THIS.SO AGAIN, CONGRATULATIONS TO THE COUNTY.
CONGRATULATIONS TO US FOR HAVING THAT.
I THINK IT'S ONLY BEEN RUNNING FOR THREE DIFFERENT YEARS.
YEAH AND WE WON IT EVERY YEAR.
OUR COUNTY GOVERNMENT OFFICES WILL BE CLOSED BEGINNING AT 12:30 TOMORROW FOR THE THANKSGIVING HOLIDAY THAT EXTENDS THROUGH FRIDAY, AND THEN WE'LL BE BACK OPEN AT 8:30 ON MONDAY.
WE ALSO HAVE OUR ANNUAL CHRISTMAS TREE LIGHTING CEREMONY THAT'S ON DECEMBER THE 1ST AT SEVEN O'CLOCK, THAT'S AT THE OLD COURTHOUSE LAWN.
THAT'S A PUBLIC EVENT, AND WE CERTAINLY HOPE EVERYBODY CAN MAKE IT OUT TO THAT.
OUR ANNUAL CHRISTMAS PARADE IS DECEMBER FOUR.
THAT'S A THREE O'CLOCK AT THE COURTHOUSE COMPLEX.
I KNOW THAT THERE WAS SOME DISCUSSION ABOUT THE BOARD POSSIBLY HAVING A FLOAT IN THAT OR A RIDE.
SOME OF YOU HAVE ALREADY COMMUNICATED THAT TO MS. KNOTT.
IF THERE'S INTEREST, PLEASE LET HER KNOW BECAUSE WE NEED TO ARRANGE A VEHICLE FOR YOU IF WE'RE GOING TO DO THAT.
I KNOW OUR TREASURER IS GOING TO GIVE AN UPDATE ON SOME OF THE CONFUSION THAT IS CIRCULATED AROUND ESCROW ACCOUNTS AND MORTGAGE PAYMENTS.
BUT I DO WANT TO REMIND THE PUBLIC THAT THE FIRST HALF OF REAL ESTATE TAXES ARE DUE ON DECEMBER THE 5TH, SO WHATEVER THE CONFUSION IS, IS NOT TO BE.
IT'S NOT TO AFFECT THAT DATE AND IN WHICH PAYMENTS ARE DUE.
THE PRINCE GEORGE SCHOOL BOARD MEETS THE DECEMBER 6TH AT 6:30.
THAT'S IN THE BOARD ROOM HERE, AND OUR COUNTY EMPLOYEE RECOGNITION AND AWARD CEREMONY WILL ALSO BE HERE IN THE BOARDROOM.
AND THAT'S ON DECEMBER THE 9TH AT SIX O'CLOCK, THAT'S WHEN EMPLOYEES GET THEIR SERVICE PINS AND GET THEIR RECOGNITION.
WE WOULD ASK ALL BOARD MEMBERS IF THEY CAN TO BE HERE FOR THAT.
AND THEN, MR. CHAIRMAN, I BELIEVE YOU WERE NOTIFIED ABOUT A SHOPPING DAY FOR FORT LEE KIDS THAT TAKES PLACE AT 10 A.M.
ON DECEMBER THE 10TH AT A STORE ON FORT LEE.
I THINK WE NEED TO FIND THE LOCATION OUT IF YOU'RE NOT ABLE TO MAKE THAT IF ANY OTHER MEMBER OF THE BOARD WOULD WANT TO SUBSTITUTE, THEY WOULD REALLY LIKE TO HAVE A ONE MEMBER OF OUR BOARD THERE AT LEAST ONE.
SO A COUPLE OF OTHER UPDATES QUICKLY OUR COVID 19 UPDATE.
WE CONTINUE TO WORK AGGRESSIVELY TO ASK PEOPLE TO GET THEIR SHOTS, GET THEIR BOOSTERS, AND THAT INCLUDES AGES 5 THROUGH 11.
WE ARE NOW AT FIVE THOUSAND TWO HUNDRED AND FIFTY SEVEN CASES SINCE FEBRUARY OF 2020, AND OUR DEATH RATE HAS ACTUALLY INCREASED BY THREE IN THE LAST THREE WEEKS.
WE'RE STILL WEARING MASKS IN THE WORKPLACE BECAUSE IT'S STILL IN A REGION WHICH IS CONSIDERED HIGH RISK.
AND UNTIL WE GET PAST THAT, WE'RE GOING TO HAVE TO WEAR A MASK IN THE WORKPLACE AND CONTINUE TO DO WHAT WE'RE DOING.
IF YOU PEEKED OUTSIDE OR CAME IN LATE, OUR CHRISTMAS DECORATIONS ARE NOW LIT.
I WANT TO THANK MR. SIMMONS AND HIS AND HIS GROUP FOR SOME, REALLY SOME HARD WORK IN GETTING ALL THOSE UP.
BUT I'LL TELL YOU, THEY'RE REALLY BEAUTIFUL TO LOOK AT AND THEY'LL REMAIN UP UNTIL SHORTLY AFTER THE FIRST OF THE YEAR.
THE FORT LEE CIVILIAN MILITARY COUNCIL THAT IS A GROUP THAT MEETS QUARTERLY WITH MEMBERS OF THE COMMUNITY IN FORT LEE.
PRINCE GEORGE WILL BE HOSTING THAT NEXT.
WE WERE LOOKING TO RECOMMEND TO THE BOARD THAT THE CENTRAL WELLNESS CENTER BE THE LOCATION IN WHICH WE WOULD HOST THAT GIVE A CHANCE TO SHOWCASE THAT FACILITY.
A RECENT REPORT FROM THE ASSESSOR'S OFFICE SHOWS US THAT THE NUMBER OF DAYS THAT HOMES ARE ON THE MARKET FOR SALE IN PRINCE GEORGE'S COUNTY IS 15.
IF YOU REMEMBER, I THINK WE WERE DOWN TO EIGHT OR NINE, MAYBE A MONTH OR TWO BACK.
BUT 15 DAYS IS STILL PRETTY AGGRESSIVE FOR HOME SALES.
SO THINGS CONTINUE TO MOVE VERY STRONGLY IN THAT DIRECTION.
I WANT TO THANK MS. DREWRY AND HER STAFF.
AGAIN, THE COUNTY WAS RECOGNIZED TO RECEIVE THE DISTINGUISHED BUDGET AWARD, THIS ONE FOR FY 21.
THAT IS SOMETHING THAT WE TRADITIONALLY GET, BUT OBVIOUSLY, AS I'VE SAID BEFORE, IF YOU DON'T DO IT RIGHT, THEN YOU KNOW WHAT THE RAMIFICATIONS ARE AND WE DO IT RIGHT AND
[00:50:02]
WE'RE RECOGNIZED FOR THAT.SO I THANK HER AND HER STAFF FOR ALL THE DILIGENCE THAT THEY DO.
AND MR. CHAIRMAN, THERE'S BEEN WORK DONE RECENTLY ON MOODY ROAD OVER WALLS RUN TO COMPLETE SOME QUARRYING WORK.
THEY WILL NEED ANOTHER DAY ON DECEMBER THE 1ST, I BELIEVE, AND HOPEFULLY TO COMPLETE IT.
WE'LL KEEP EVERYBODY POSTED IN THE EVENT THAT THEY CANNOT.
THAT IS MY REPORT FOR THIS HOUR.
AND THEN WHEN WE GET INTO THE OTHER OPPORTUNITY, I'D LIKE TO COME BACK BEFORE THE BOARD FOR A LITTLE WHILE.
IS THERE ANY QUESTIONS ON ANYTHING I'VE SAID OR PRESENTED.
ANY QUESTIONS? NO, SIR, I'M GOOD.
MR. CHAIRMAN GOT ABOUT 6 MINUTES.
THERE WAS ONE THING, THOUGH I KNOW THAT THE TAXES ARE DUE DECEMBER THE 5TH, BUT THE FIFTH IS A SUNDAY.
SO I THOUGHT I REMEMBER SEEING SOMETHING SOMEWHERE SAYING PEOPLE HAD UNTIL THE SIXTH.
YEAH, I WAS FOCUSED ON THE TRADITIONAL.
BUT I JUST KNEW THE FIFTH IS A SUNDAY, SO PEOPLE WILL HAVE THAT MONDAY.
BUT YOU'RE RIGHT VARGO WHEN SHE COMES SHORTLY.
YEAH, JUST WANTED PEOPLE TO KNOW THAT BECAUSE THAT DAY FALLS ON A SUNDAY, THE OFFICE IS CLOSED ON THAT DAY.
BOARD MEMBERS, WE HAVE APPROXIMATELY SIX MINUTES, SO WE WILL STAND IN RECESS FOR SIX MINUTES AND WE'LL START PROMPTLY AT 7:00 P.M.
[CALL TO ORDER]
THE BOARD HAD A CLOSED SESSION AT 6:00 P.M.WE WENT INTO A WORK SESSION AND WE JUST CAME OUT OF A SIX MINUTE BREAK.
SO NOW IT'S TIME FOR US TO START OUR REGULAR BUSINESS MEETING.
AT THIS TIME, I'D LIKE TO ASK REVEREND DR.
SYLVIA TUCKER FROM LOVING UNION BAPTIST CHURCH IF SHE WOULD COME FORWARD AND GIVE THE BOARD'S INVOCATION PLEASE.
SHALL WE PRAY? LORD, WE PRAY FOR OUR BOARD OF SUPERVISORS, AND WE THANK YOU FOR OUR CHAIRMAN AND OUR VICE CHAIR.
LORD, PLEASE GIVE STRENGTH AND WISDOM TO THE BOARD THAT THEIR DECISIONS MAY ALWAYS BE PUT IN LOVE FIRST AND ALWAYS PROTECT OUR CITIZENS AND THIS COUNTY FIRST.
AND AS WE APPROACH THE SEASON OF THANKFULNESS LORD, WE TRULY, TRULY ARE THANKFUL FOR ALL OF YOUR DIVINE BLESSINGS, GOODNESS, MERCY ON GRACE.
AND LORD, WE ASK YOU TONIGHT TO BLESS THE COMMONWEALTH AND AMERICA.
AND WE'LL HAVE OUR PLEDGE OF ALLEGIANCE.
WEBB, FOR THE PLEDGE OF ALLEGIANCE.
THANK YOU SO MUCH FOR THE BOARD'S INVOCATION TONIGHT.
LADIES AND GENTLEMEN, AT THIS TIME, WE WILL GO INTO OUR PUBLIC COMMENT PERIOD.
PUBLIC COMMENT PERIOD IS WHERE YOU CAN BRING ANY MATTER TO THE ATTENTION OF THE BOARD.
THE ONLY THING WE ASK AS LONG AS IT'S NOT ON OUR SCHEDULE TONIGHT FOR A PUBLIC HEARING, AS THERE WILL BE TIME ALLOTTED FOR THAT.
SO IF THERE'S ANYONE THAT WOULD LIKE TO MAKE A PUBLIC COMMENT TO THE BOARD, WE'D ASK THAT YOU PLEASE COME FORWARD.
YOU'LL STATE YOUR NAME, YOUR ADDRESS YOU HAVE FOUR MINUTES TO SPEAK TO THE BOARD.
IS THERE ANYONE THAT WOULD LIKE TO COME FORWARD NOW FOR THE PUBLIC COMMENT PERIOD? ANYONE WANTING TO COME FORWARD FOR THE PUBLIC COMMENT PERIOD, IF NOT MR. STOKE, WOULD YOU SEE IF THERE'S ANYBODY ON ZOOM WISHING TO SPEAK? FOR ALL ZOOM PARTICIPANTS, WELCOME TO THE PUBLIC COMMENT SECTION OF TONIGHT'S MEETING.
PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE FOUR MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.
PLEASE RAISE YOUR ELECTRONIC HAND IN THE LOWER RIGHT HAND CORNER NOW TO BE RECOGNIZED.
PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HAND.
[00:55:10]
MR. CHAIRMAN, THERE'S NO ONE ON ZOOM WISHING TO SPEAK.OK, THANK YOU, MR. STOKES SEEING THAT THERE'S NO ONE ON ZOOM WISHING TO SPEAK AND NO ONE HERE IN THE ROOM I WILL NOW CLOSE THE PUBLIC COMMENT PERIOD.
BOARD MEMBERS THE NEXT THING WE HAVE IS THE ADOPTION OF OUR AGENDA.
[ADOPTION OF AGENDA]
THE AGENDA IS PRESENTED IN FRONT OF YOU.ARE THERE ANY ADDITIONS TO THE ADOPTION OF THE AGENDA? IF NOT, I'D ENTERTAIN A MOTION.
IT'S BEEN PROPERLY MOVED BY MR. CARMICHAEL, AND IT'S BEEN SECONDED BY MR. HUNTER THAT WE WOULD ADOPT THE AGENDA AS SO STATED, YOU'VE HEARD THE MOTION, YOU'RE READY FOR THE QUESTION.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. HUNTER.
[ORDER OF CONSENSUS]
THE NEXT WE HAVE IS OUR ORDER OF CONSENSUS BOARD MEMBERS, WE HAVE C ONE AND C TWO.FIRST, LET ME ASK, ARE THERE ANY ADDITIONS TO THE ORDER OF CONSENSUS? YES, SIR.
MR. CHAIR I'D LIKE TO ADD C THREE.
A RESOLUTION TO RECOGNIZE THE COUNTY ADMINISTRATOR FOR HIS SERVICE TO PRINCE GEORGE COUNTY.
IS THERE A SECOND? I'LL SECOND.
IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECOND BY MRS. WAYMACK THAT WE WOULD ADD UNDER THE ORDER OF CONSENSUS ITEM C THREE WOULD BE THE RECOGNITION OF OUR COUNTY ADMINISTRATOR FOR HIS YEARS OF SERVICE TO PRINCE GEORGE COUNTY.
YOU'VE HEARD THE MOTION READY FOR THE QUESTION.
MRS. KNOTT, PLEASE CALL THE ROLL.
NEXT, WE HAVE ON OUR AGENDA PRESENTATIONS, AND I'M GOING TO TELL YOU, MR.
[Additional Item]
ASHCRAFT, WE GOT YOU ON THIS ONE.YOU'RE ALWAYS AWARE OF OUR AGENDA.
WELL, WE KNOW HOW TO WORK AROUND YOU.
AND WE KNOW HOW TO GET THINGS ADDED ON THE AGENDA WITHOUT YOU KNOWING.
AND AS YOU CAN SEE BY THE PEOPLE PILING IN THE ROOM, YOU'RE NOT THE ONLY ONE THEY KNEW.
AND I'M GOING TO TELL YOU NOW MS. CYNDI ASHCRAFT KNEW.
SO WE HAD ONE ON YOU TODAY, BUDDY.
SO WE HAVE A RESOLUTION THAT WE'D LIKE TO READ.
MRS. WAYMACK IS GOING TO READ THE RESOLUTION AND THEN WE HAVE SOMETHING WE'D LIKE TO PRESENT TO YOU AFTERWARDS.
BOARD MEMBERS, WOULD YOU ALL PLEASE JOIN ON THE FLOOR? MR. ASHCRAFT.
THIS IS A [INAUDIBLE] FOR PERCY C.
HIS SERVICE TO PRINCE GEORGE COUNTY.
ASHCRAFT WAS APPOINTED COUNTY ADMINISTRATOR ON MARCH 14, 2011.
OVER 40 YEARS OF GOVERNMENT EXPERIENCE.
HE SERVED 12 YEARS IN THE WEST VIRGINIA STATE LEGISLATURE BEFORE TURNING TO A CAREER OF PROFESSIONAL GOVERNMENT MANAGEMENT IN HIS HOMETOWN OF CLARKSBURG, WEST VIRGINIA.
WHICH THEN BROUGHT HIM AND HIS FAMILY TO VIRGINIA IN 1999.
STARTING IN CAROLINE COUNTY AND THEN TO THE COUNTY OF PRINCE GEORGE.
AND WHEREAS DURING HIS TENURE, THE COUNTY BUILT THE PRINCE GEORGE LIBRARY, THE NEW PRINCE GEORGE ANIMAL SHELTER.
THE NEW THE NEW ROAD 10 POWER STATION ESTABLISHED THE PRINCE GEORGE COUNTY COMMUNITY CENTER AND THE CENTRAL WELLNESS CENTER.
ALONG WITH RENOVATIONS TO THE HUMAN SERVICE BUILDING THE PRINCE GEORGE COUNTY COURTHOUSE, THE EMERGENCY CREW BUILDING AND THE AND WHERE UNDER HIS LEADERSHIP THE COUNTY INCREASED ITS NUMBER OF RECREATIONAL FIELDS AND UPGRADED MANY OTHER FIELDS AND FACILITIES FOR IN ADDITION, MR. ASHCRAFT PERSONALLY COACHED SEVERAL YOUTH BASKETBALL AND SOFTBALL TEAM AND CHAMPIONED THE TWO AGE
[01:00:05]
GROUPS.AND WHEREAS WITH THE PASSION FOR THE YOUTH OF THE COUNTY, MR. ASHCRAFT ESTABLISHED PRINCE GEORGE COUNTY DEVELOPMENTAL RESOURCES AND WRAPAROUND SUPPORTS THAT YOUNG PEOPLE NEED FOR SUCCESS IN LIFE.
THE PROMISE EDUCATION [INAUDIBLE] MR. ASHCRAFT [INAUDIBLE] INITIATIVE WAS INSTRUMENTAL IN EXPANDING THE FARMERS MARKET COMPLETED VARIOUS CREATED A COUNTY FACEBOOK AND TWITTER PAGE COMPLETED THE IMPLEMENTATION OF 911 UPDATED DEPARTMENT WEB PAGES CONTINUED AN AGGRESSIVE AND PROPERTY MAINTENANCE PROGRAM AND WORKED WITH COURT OFFICIALS TO PARTICIPATE IN THE LITTER REDUCTION PROGRAM.
AND WHEREAS MR. ASHCRAFT'S VISION [INAUDIBLE] THE COMMONWEALTH AND THE BEST COMMUNITY TO LIVE FOR FOUR YEARS IN A AND WHEREAS MR. ASHCRAFT DEDICATED SERVICE TO THE COUNTY QUICKLY EARNED HIM THE RESPECT OF THE MEMBERS OF THE BOARD OF SUPERVISORS, THE COUNTY EMPLOYEES, THE COUNTY CITIZENS AND SURROUNDING LOCALITIES.
AND WHEREAS PERCY ASHCRAFT IS A DEDICATED, CONSCIENTIOUS, HARDWORKING LEADER WHO ALWAYS PUTS HIS FAMILY, THE CITIZENS OF THE COUNTY AND HIS FAITH FIRST.
SETTING AN EXAMPLE OF EXCELLENCE AND HONESTY THAT EMANATES IN HIS EVERYDAY APPROACH TO LIFE.
NOW, THEREFORE, BE IT RESOLVED THIS 23RD DAY OF NOVEMBER, 2021 THAT THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS HEREBY RECOMMENDS AND CONGRATULATES PERCY C.
ASHCRAFT FOR HIS EXCEPTIONAL LEADER AS CHIEF ADMINISTRATIVE OFFICER OF PRINCE GEORGE.
ASHCRAFT FOR HIS CONSCIENTIOUS AND RESPONSIBLE ACTIONS IN PROTECTING THE COUNTY'S MIC].
WHILE CONTINUING TO PROVIDE EXCEPTIONAL SERVICE TO COUNTY CITIZENS AND BE IT FURTHER RESOLVED THAT THIS BOARD WISHES PERCY C.
ASHCRAFT AND HIS FAMILY MUCH SUCCESS IN THEIR FUTURE ENDEAVORS, AND THIS IS SIGNED BY FLOYD M.
CHAIRMAN OF THE BOARD OF SUPERVISORS AND MARLENE WAYMACK VICE CHAIR OF THE BOARD OF SUPERVISORS.
[APPLAUSE] MR. CHAIRMAN MEMBERS OF THE BOARD, MS. WAYMACK.
I HAVE SOME OTHER REMARKS THAT I'D LIKE TO MAKE LATER ON IN THE MEETING I'LL SAVE SOME OF THOSE FOR THEN BUT FIRST OF ALL I'M PRETTY DILIGENT IN YEAH, THE OUTPOURING OF JUST SUPPORT AND WELL WISHES.
IT MEANS A LOT BECAUSE YOU HAVE TO THINGS THAT BUILD TRUST, THINGS THAT PEOPLE WANT.
HAVE A WAY OF LIFE THAT IS RESPECTFUL AND CERTAINLY BLENDS IN.
MY WIFE CYNDI AND OUR KIDS WE MADE PRINCE GEORGE OUR OWN.
[01:05:31]
BUT IN THE END THE PLACE WHERE YOU SPEND THE MOST OF YOUR TIME, IF YOU'RE IN THIS JOB AND MANY OF THE JOBS OF THIS ROOM IT'S WITHOUT A DOUBT THAT I'VE SERVED WITH SOME OF THE GREATEST TALENT THAT THEY TOOK WHAT I BELIEVE TO BE THE HERE FOR AND THAT'S CUSTOMER SERVICE.WE STARTED OUT FORT LEE WERE PROBABLY AROUND AND JUST TO BE ABLE TO WATCH QUALITY OF LIFE IMPROVE FOR THOSE THAT LIVE HERE MIC].
MR. CHAIRMAN AND MEMBERS OF THIS BOARD BOARD MEMBERS PRESENT IT TAKES LEADERSHIP TO MAKE A COUNTY WHAT A COUNTY IS.
IT HAS EVERYTHING TO DO WITH HOW YOU COMMUNICATE.
YOUR POLICY FOR THE GOOD OF THE I FEEL LIKE THAT WE CYNDI AND I AND THE KIDS THAT WE ARE LEAVING PRINCE GEORGE IN A VERY GOOD PLACE [INAUDIBLE] TIME OF GREAT ADVANCEMENT BUT WE ALSO LOOKED AT THE SMALL THINGS AND THAT WAS QUALITY OF LIFE FOR EACH AND EVERYONE OF YOU MS. WAYMACK THANK YOU FOR READING THAT.
MIC] TALKING ABOUT ANYTHING GOOD.
YOU GUYS IN THE BACK MOST OF YOU DON'T HAVE TO BE HERE.
LISA I KNOW YOU'RE ON VACATION.
I THANK ALL OF YOU FROM THE BOTTOM OF MY HEART SOMETHING TO PRESENT TO YOU FROM THE BOARD OF SUPERVISORS.
THE BOARD OF SUPERVISORS OF PRINCE GEORGE COUNTY, WOULD LIKE TO EXTEND A SINCERE THANK YOU FOR 10 YEARS OF DEDICATED SERVICE TO PRINCE GEORGE COUNTY.
THE LEADERSHIP AND PERSONAL EXPERIENCE YOU BROUGHT TO THE COUNTY AS ADMINISTRATOR WAS INVALUABLE FOR THE TASK THAT WAS SET BEFORE YOU.
CONGRATULATIONS TO MR. ASHCRAFT AND HIS FAMILY AS THEY MOVE ON TO THE NEXT CHAPTER.
BEST WISHES FOR ALL YOUR FUTURE ENDEAVORS.
AND THIS HAS ALL OF THE CURRENT BOARD MEMBERS LISTED.
AND THE COUNTY OF PRINCE GEORGE.
OF PRINCE GEORGE COUNTY PLEASE COME FORWARD, SIR.
I FIGURED IN 10 YEARS, YOU PROBABLY HAD ENOUGH OF THE STANDARD DO SOMETHING.
MR. CHIEF WOULD YOU MIND PRESENTING THIS TO MR. ASHCRAFT.
MR. ASHCRAFT EARLIER THIS YEAR, THE [INAUDIBLE] FRAME SHOP HAD THE PRIVILEGE OF PARTICIPATING IN AWARDING VOLUNTEERS FOR THE COUNTY MEDALS, AND WE'D LIKE TO PRESENT THIS TO YOU AS A COMMEMORATION OF THAT SO ALL CAN SEE THE VOLUNTEERS FROM THE COUNTY
[01:10:03]
STAFF.THANK YOU VERY MUCH [APPLAUSE].
NOT ONLY HAVE ONE LAST CHANCE TO PULL ONE OVER.
I HAVE YOUR BOX RIGHT UP HERE.
YOU KNOW, IT'S REALLY WONDERFUL.
THE GUY THAT HAS BEEN IN CHARGE FOR 10 YEARS, OVERSEEING EVERY AGENDA THAT HAS GONE OUT OF THIS BUILDING, AND WE WERE ABLE TO SUCCESSFULLY PULL ONE OFF ON HIM AND ON TOP OF IT MS. CINDY ASHCRAFT KNEW AND HE DIDN'T.
I THINK THAT'S JUST WONDERFUL.
AND I THINK I CAN SAY THIS FOR ALL OF US THAT IF YOU EVER NEED US, WE'RE HERE.
OK? ALL RIGHT, I THINK WE OUGHT TO QUIT WHILE WE HAVE THE GOOD FEEL GOOD STORY.
YOU KNOW, SO I'M JUST FOR A REAL QUICK SECOND, I WANT TO SKIP OVER SUPERVISOR
[COUNTY ADMINISTRATOR’S COMMENTS]
COMMENTS AND LET MR. ASHCRAFT COME UP NOW AND GIVE HIS COMMENTS OR A STATEMENT OR REMARKS THAT HE WOULD LIKE TO MAKE.THIS IS ABOUT YOU TONIGHT, GUY.
GONNA TABLE EVERY ITEM ON THE AGENDA, SO YOU COULD GO HOME EARLY.
MR., CHAIRMAN, THANK YOU FOR INDULGING ME.
THE RECOGNITION EARLIER THIS AFTERNOON, AND CERTAINLY TONIGHT IS A BIT OVERWHELMING.
AS I SAID YOU PUT IN THE TIME AND YOU REALLY DON'T KNOW THE IMPACT UNTIL PEOPLE START SAYING THINGS TO YOU AND GETTING NOTES AND WELL-WISHES AND I APPRECIATE IT.
WHEN I WAS INTERVIEWED FOR THIS POSITION IN 2011, IT WAS CLEAR THE BOARD AT THAT TIME LAID OUT EXPECTATIONS.
MR. CARMICHAEL, FORMER CHAIRMAN ROBERTSON, THEY WERE HERE, THEY'RE HERE TONIGHT, AND THEY WERE IN THOSE DISCUSSIONS, AND I STAND REALLY HERE TONIGHT WITH A FEELING OF ACCOMPLISHMENT.
AND IT'S NOT JUST FOR ME, BUT IT'S FOR EVERY MEMBER OF THIS BOARD PAST AND PRESENT AND EVERY EMPLOYEE WHO HAS CONTRIBUTED TO THIS ERA OF WHAT I CONSIDER TO BE AN ADVANCEMENT IN SO MANY, IN SO MANY WAYS.
YOU KNOW, MR. CHAIRMAN, EVERY SIX MONTHS, THERE'S AN AVERAGE OF ABOUT 230 GOALS THAT HAVE BEEN ESTABLISHED BY THIS ADMINISTRATION SINCE JULY OF 2011.
EACH SIX MONTH PERIOD, I CAN PROUDLY PROCLAIM THAT AT LEAST 70 PERCENT OF THOSE GOALS WERE ACHIEVED.
SOME OF THOSE GOALS WERE BIG, OTHERS WERE SMALL, BUT THEY WERE ALL IMPORTANT.
AND WITH EACH GOAL WAS A STEP FORWARD TO IMPROVING THE QUALITY OF LIFE FOR OUR RESIDENTS.
SO FOR THE SAKE OF TIME, I'LL JUST COVER SOME OF OUR SUCCESS STORIES.
AND SOME HAVE ALREADY BEEN RELAYED TO YOU IN THE THE PLAGUE, WHICH WAS ELOQUENTLY WRITTEN AND EVEN MORE ELOQUENTLY DELIVERED.
BUT WITH YOUR LEADERSHIP AND WITH STAFF IMPLEMENTATION, WE'VE ACCOMPLISHED SO MUCH.
FOR EXAMPLE, THIS GOVERNMENT IS A $134 MILLION BUSINESS.
TODAY, WE HAVE A GENERAL FUND BALANCE THAT IS ALMOST DOUBLED FROM OUR POLICY OF TWELVE POINT FIVE PERCENT.
WE'VE BEEN ABLE TO BE CONSERVATIVE WITH HIRING STAFF.
WE HAVE BORROWED WHEN THE INVESTMENT WAS NECESSARY AND WE KEPT TAXES AT A MINIMUM
[01:15:03]
UNLESS THEY WERE DEDICATED TO A SPECIFIC EXPENSE.MOST OF THE TIME IT WAS IN PUBLIC SAFETY.
WE'VE SEEN OUR BOND RATING INCREASE TO A DOUBLE A PLUS.
OUR FINANCES, MS. WAYMACK AND GENTLEMEN ARE STRONG.
AND MOST RECENTLY, IF YOU RECALL, WE WERE NAMED BY VIRGINIA TECH AS THE SIXTH BEST LOCALITY IN THE COMMONWEALTH TO HANDLE FINANCIAL DIFFICULTIES.
THAT'S SOMETHING YOU GUYS CAN HANG YOUR HAT ON.
THIS BOARD HAS ALWAYS PRESSED HARD IN MAKING SURE OUR RESIDENTS ARE SAFE AND HAVE EMERGENCY SERVICES WHEN REQUIRED, INVESTMENTS IN PUBLIC SAFETY HAVE INCREASED PERSONNEL FOR BOTH FIRE AND EMS, AND YOU'VE IMPLEMENTED COMPETITIVE PAY PLANS, THEIR REWARDS EXPERIENCE AND SENIORITY.
AND WE'VE MADE TREMENDOUS STRIDES IN PUBLIC SAFETY TECHNOLOGY AND IN MODERN EQUIPMENT.
AND OUR VEHICLE REPLACEMENT PROGRAM ENSURES SAFETY FOR ALL PERSONNEL WHO USE THEM.
OUR VOLUNTEER CORPS SAW TWO STATIONS BUILT IN CARSON AND ROUTE 10 AND SEVERAL MORE WERE RENOVATED.
OUR RESPONSE TIMES BY EMERGENCY PERSONNEL ARE BETTER THAN EVER.
AND IN THE PROCESS, WE'VE LOWERED OUR INSURANCE RATINGS FOR OUR HOMEOWNERS IN THE AFFECTED AREAS.
AND WE ALSO BUILT A NEW FACILITY, AS IT WAS POINTED OUT EARLIER, FOR ANIMAL SERVICES.
YOU KNOW, THE COMMITMENT, THE HUGE FINANCIAL COMMITMENT THAT YOU MADE IN IMPROVING THE CONSTRUCTION OF A NEW PUBLIC RADIO SYSTEM.
BUT YOU ALSO UPGRADED THE EMERGENCY COMMUNICATIONS CENTER.
AND YOU ENCOURAGE THE POLICE DEPARTMENT TO BECOME ACCREDITED.
NOT ONCE, NOT TWICE, BUT NOW WE'RE WORKING ON THE THIRD TIME, WHICH IS HARDER EACH TIME.
THAT'S THE ITEM ON YOUR AGENDA THIS EVENING.
TO APPROVE AN ACCREDITATION MANAGER FOR THE POLICE DEPARTMENT.
AND LET'S NOT FORGET THE SUCCESS OF NATIONAL NIGHT OUT.
WHICH IS WHICH IS REACHED ALMOST 40 LOCATIONS IN VARIOUS YEARS IN PARTNERSHIP WITH OUR RESIDENTS, UNHEARD OF FOR A LOCALITY WITH OUR POPULATION.
AN ECONOMIC DEVELOPMENT, WE'VE FOSTERED AN ENVIRONMENT THAT THIS COUNTY IS OPEN FOR BUSINESS SO WE CAN TAKE THE PRESSURE OFF THE TAX BURDEN FOR OUR REAL ESTATE OWNERS.
YES, WE LOST SOME BUSINESSES ALONG THE WAY, FROM PARKER'S STORE TO ROLLS-ROYCE.
BUT WE RECRUITED MAJOR BUSINESSES LIKE AMAZON AND MOUNT IT WHILE PRESERVING THOSE SUCH AS PERDUE AND GOYA FOODS.
WE ALSO SAW SERVICE CENTER MEADOWS EXPAND AT LEAST THREE TIMES.
AND WE'RE NOW WATCHING COMPANIES LIKE HOLLINGSWORTH EXPAND AGAIN AFTER THEIR EARLY YEARS, A SUCCESS.
WE'VE SEEN THE EXPLOSION OF MEDICAL FACILITIES AT PUDDLE ROCK THAT KEEPS OUR RESIDENTS FROM HAVING TO TRAVEL OUT OF THEIR COUNTY TO RECEIVE THE BEST HEALTH CARE POSSIBLE.
WE'VE SEEN MORE AND MORE FAST FOOD AND AND CONVENIENCE STORES LOCATED IN THE COUNTY TO COMPLEMENT OUR SIGNATURE RESTAURANTS, SUCH AS NANNIES AND LUCAS.
AND WHEN SMALL BUSINESSES WERE UP AGAINST THE LAST YEAR, AND WE ALL KNOW THAT THEY WERE, YOU PROVIDED FINANCIAL SUPPORT THROUGH THE CARES ACT.
SO THEY COULD PAY THEIR RENT, THEY COULD MEET THEIR PAYROLLS, UNTIL THE THREATS OF THE PANDEMIC COULD BE MITIGATED.
AND COMMUNITY DEVELOPMENT, WE RECEIVE NATIONAL ATTENTION AND RECEIVED SEVEN DIFFERENT AWARDS FOR OUR BROADBAND PARTNERSHIP WITH PRINCE GEORGE ELECTRIC.
AND WE NOW HAVE A PLAN IN PLACE THROUGH THAT PARTNERSHIP TO BLANKET 95 PERCENT OF THIS COUNTY IN THE NEXT COUPLE OF YEARS.
AND HOW CRITICAL THAT IS TO NOT ONLY OUR FAMILIES, BUT TO CHILDREN WHO NEED VIRTUAL LEARNING AND IN-HOME RESEARCH TO MEET THE COMPETITION IN WHICH THEY ARE UP AGAINST IN THE YEARS TO COME.
WE STARTED AN AGGRESSIVE CODE ENFORCEMENT PROGRAM.
WE STARTED CLEAN COMMUNITY DAYS.
AND WE'VE ALSO EXPANDED OUR STORM WATER PROGRAM THAT BROUGHT RELIEF TO PROPERTY OWNERS THAT HAVE NOT HAD AND I'VE SEEN THOSE PROBLEMS FOR YEARS.
WE'RE DOING THEM ONE ONE MONTH AT A TIME.
[01:20:02]
IN TECHNOLOGY, WE CAUGHT UP QUICKLY WITH THE CONNECTIVITY OF OUR DEPARTMENTS AND BUILDINGS OVER THE LAST DECADE.WE INSTALL MODERN SOFTWARE FOR ALL OF OUR DEPARTMENTS, AND WE UTILIZE SMARTPHONES, IPADS AND LAPTOPS TO THE FULLEST EXTENT POSSIBLE.
AND WE UPGRADED OUR VIEWING EQUIPMENT.
SO RIGHT NOW, THE PUBLIC CAN SEE US BETTER THAN EVER AND THEY CAN GO BACK AND WATCH THAT AGAIN AND AGAIN IF THEY SO DESIRE.
IT WAS MENTIONED THE RECREATION ABOUT THE DIXIE WORLD SERIES, BUT DON'T FORGET THE RENOVATION OF THE WELLNESS CENTER AND THE RENOVATION OF THE OLD STAGE ROAD COMMUNITY CENTER ESTABLISHED TO PHYSICAL FITNESS CENTERS THAT WE HAD NEVER HAD IN THIS COUNTY.
IT TOOK US TO A DIFFERENT LEVEL TO ALLOW US TO BE CALLED A WELLNESS COMMUNITY AND START MAKING HEALTH AND WELLNESS A PRIORITY FOR PRINCE GEORGE COUNTY.
WE ALSO ADDED WALKING TRAILS AT STRATEGIC PLACES AROUND THE COUNTY MORE AND TURKEY TROT TRAIL BEHIND THE BEHIND THE WELLNESS CENTER.
IN ADDITION TO SPORTS TOURISM, WE EXPANDED OUR GENERAL TOUR.
INVESTING INTO A WELCOME CENTER ALONG OAKLAND BOULEVARD.
WE EXPANDED THE HERITAGE CENTER THAT IS HOUSED IN THE OLD COURTHOUSE USED TO BE THE OLD CLERK'S OFFICE.
AND WE WORK WITH THE HISTORIC SOCIETY TO DO A NUMBER OF OTHER THINGS WHICH INCLUDED THE ESTABLISHMENT OF THE CZECHOSLOVAK FESTIVAL, WHICH IS THE FIRST AND ONLY ONE OF ITS KIND HERE IN THE COMMONWEALTH.
AND ONE THING I'M PARTICULARLY PROUD OF, MR. CHAIRMAN, IS THAT WE REMINDED OUR RESIDENTS HOW WE WERE FOUNDED AND WHO OUR NAMESAKE WAS.
AND IF YOU NEED A REMINDER ON YOUR WAY OUT, HIS BUST IS DOWNSTAIRS IN THE LOBBY AND WE HAVE A DISPLAY THAT PEOPLE CAN READ ABOUT THE HISTORY OF THIS COUNTY.
MR. CHAIRMAN, YOUR GREATEST CHALLENGE REMAINS IN THE AREA OF UTILITIES.
BUT WE NOW HAVE THE MINDSET TO MAKE IMPROVEMENTS IN THE AREA OF WATER AND SEWER TO ASSIST OUR CURRENT RESIDENTS AND BUSINESSES AND ATTRACT MORE RESIDENTIAL AND BUSINESS GROWTH IN AREAS WHERE OUR COMPREHENSIVE PLAN CALLS FOR.
WE ALSO HAVE UNDER-DEVELOPMENT STRATEGIC PLANS FOR EXIT 45.
AND THE COUNTY AS A WHOLE, WHICH WILL BE ROADMAPS FOR YOUR PROGRESS AS YOU MOVE FORWARD.
IN EDUCATION, THE PARTNERSHIP WITH THE SCHOOL DIVISION HAS BEEN TREMENDOUS.
AND THERE'S NO GREATER COMMITMENT THAN WHAT WE COLLABORATED ON TO BEGIN AND NOW UNDERWAY THE CONSTRUCTION OF A NEW ELEMENTARY SCHOOL ON MIDDLE ROAD.
AND IN SOCIAL SERVICES, WE PROVIDED A HUGE SAFETY NET FOR OUR MOST VULNERABLE RESIDENTS.
WE EXPANDED PROGRAMS SUCH AS FOSTER CARE AND CHILD PROTECTIVE SERVICES, SO THE YOUNG PEOPLE WILL HAVE THE BEST CHANCE OF GETTING A GOOD START.
AND I REMIND YOU THE RENOVATION OF THE HUMAN SERVICES BUILDING, WHICH EXPANDED THEIR SPACE AND ALLOWED US TO BE ABLE TO HIRE MORE FOLKS SO THAT THEY COULD WORK ON SITE.
OUR SPECIAL PROJECTS INCLUDED A GROWING FARMER'S MARKET.
THAT'S NOW A FESTIVAL LIKE ATMOSPHERE ON SATURDAYS, SO IT'S SO GOOD TO SEE WE HONORED OUR VETERANS WHO WERE KILLED IN FOREIGN CONFLICTS WITH THE NAMING OF BRIDGES AND ROUNDABOUTS.
AND WE INSTALLED NEW AND FRIENDLIER WORK SIGNS.
AND I WAS ABLE TO FINISH THE JOB THAT FORMER COUNTY ADMINISTRATOR JOHN KIND STARTED IN THE CONSTRUCTION OF THE NEW LIBRARY, WHICH AGAIN WAS A PARTNERSHIP BETWEEN THIS BODY AND THE CITIZENS WHO ADVOCATED FOR THAT FOR A LONG TIME.
AND WE ALSO TOOK AN UNFINISHED BASEMENT IN THE COURTHOUSE THAT WAS THERE QUITE A WHILE.
AND WE'VE TURNED IT INTO A BEAUTIFUL JUVENILE AND DOMESTIC RELATIONS COURT.
ALL OF US HAVE ALWAYS BEEN PROUD OF FORT LEE BEING LOCATED WITHIN OUR BORDERS, AND WE WERE ALWAYS THE FIRST TO JOIN IN THE FIGHT.
WITH OTHER REGIONAL OFFICIALS TO WARD OFF THE THREAT OF [INAUDIBLE] AND TO SUPPORT EVERY EXPANSION THAT WAS MADE POSSIBLE THERE.
MR. CHAIRMAN, WE WERE TWICE NAMED ONE OF THE TOP WORKPLACES IN THE RICHMOND REGION.
NO OTHER GOVERNMENT ENTITY EVER HAS TO THIS DATE RECEIVES SUCH A DISTINCTION.
AND IT WAS JUST MENTIONED EARLIER THAT NOW FOR, THREE TIMES IN A ROW.
WE'VE BEEN VOTED BY OUR CITIZENS AND BY THE PEERS AROUND US AS THE BEST
[01:25:02]
COMMUNITY IN WHICH TO LIVE IN THE TRI-CITIES.WE DID ALL THIS BY FIGHTING THROUGH CODE FOR WHAT IS NOW CLOSE FOR TO TWO YEARS NOW.
BUT WE USE THAT OPPORTUNITY TO BE A LEADER IN THE REGION BY ASSISTING OUR NEIGHBORS IN SURREY AND SUSSEX AS WE CONTINUE TO PROMOTE THE IMPORTANCE OF GETTING A VACCINE AND A BOOSTER.
AND WE'RE NOW TAKING ON ADDITIONAL RESPONSIBILITY, MR. CHAIRMAN, AT YOUR URGING.
SO THE MONEY THAT IS FLOWING THROUGH THE STATE WORKFORCE DEVELOPMENT CAN BE PROPERLY ACCOUNTED FOR.
AND WE WORK WITH THE COURT SYSTEM TO HIRE A DRUG COURT COORDINATOR, AND WE INCREASED OPPORTUNITIES FOR PROBATION AND COMMUNITY SERVICE.
YOU KNOW, COMMUNICATION WITH OUR PUBLIC HAS ALWAYS BEEN A PRIORITY FOR EVERY MEMBER THAT HAS EVER SAT IN YOUR SEATS.
WHEN YOU STOP AND THINK WHAT WE DO, IT'S UNPRECEDENTED IN OTHER COMMUNITIES.
WE RAMPED UP OUR PUBLIC RELATIONS TO THE USE OF FACEBOOK, TWITTER.
DAILY HEADLINES, A WEEKLY NEWSLETTER, A MONTHLY MESSAGE, MONITORS IN THE PUBLIC BUILDINGS, A BLOG AND AT LEAST THREE UPGRADES TO OUR WEBSITE OVER THE LAST 10 YEARS.
I SAID IT EARLIER, MR. CHAIRMAN, I WANT TO THANK THE CONSTITUTIONAL OFFICERS FOR THEIR STEADY SUPPORT AND THE INVOLVEMENT IN OUR COUNTY'S PROGRESS.
YOU KNOW, THEY'VE BEEN AN AMAZING GROUP OF PUBLIC SERVANTS WHO HAVE SERVED THERE AND THEY RAN THEIR OFFICES EFFICIENTLY.
THEY'VE TAKEN THE MONEY THEY'VE GOTTEN FROM YOU AND THE MONEY THEY'VE GOTTEN FROM THE COMPENSATION BOARD AND THEY HAVE MADE IT WORK.
I ALSO WANT TO THANK THOSE WHO WORK IN THE EXTENSION OFFICE AND THE FOUR-H OFFICE AND CERTAINLY OUR PUBLIC SCHOOL DIVISION.
TONIGHT, MS. WAYMACK AND GENTLEMEN, I GET THE CHANCE TO BE THE MESSENGER OF THIS EVENING.
BUT ALL OF THESE ACCOMPLISHMENTS AND MANY MORE NOT STATED, CAME FROM APPROVALS MADE BY THIS BOARD AND OTHERS BEFORE YOU.
YOU DESERVE TO BE REMINDED OF THE GOOD NEWS OF THE END RESULT OF MANY OF YOUR DECISIONS.
RESIDENTS HAVE CHOSEN THEIR ELECTED LEADERS WISELY.
AND YOU HAVE NOT DISAPPOINTED THEM.
YOU KNOW, BECOMING THE FIFTH FASTEST GROWING LOCALITY IN VIRGINIA DOESN'T HAPPEN BY ACCIDENT.
WE LOOKED AT ALL AREAS THAT MAKE UP THE SOUL OF THIS COUNTY, AND WE STEADILY MADE PROGRESS.
BUSINESSES WANT TO INVEST HERE AND PARENTS WANT THEIR CHILDREN TO ATTEND OUR SCHOOLS.
AND THE LANDSCAPE IS BEAUTIFUL.
THE FUTURE NEVER LOOKED BRIGHTER.
I DEPART WITH SOME OF THE BEST EMPLOYEE TALENT IN THE STATE OF VIRGINIA REMAINING TO CONTINUE OUR SUCCESS.
IT'S WITHOUT A DOUBT THAT EVERY DEPARTMENT HAS BENEFITED OVER THE LAST DECADE FROM YOUR LEADERSHIP, YOU PROVIDED SOME OF THE BEST FACILITIES IN WHICH TO WORK, THE BEST VEHICLES IN WHICH TO DRIVE, THE BEST EQUIPMENT IN WHICH TO PERFORM AND THE BEST WAGES AND BENEFITS DESPITE THE PEAKS AND VALLEYS OF ECONOMIC TIMES.
I'VE APPRECIATED THE DAILY INVOLVEMENT OVER MY TIME.
WITH JEFF AND JULIE AND BETSY AND TERESA AND CORRIE AND DONNA AND STACY.
YOU DON'T GET THAT ALL THE TIME.
AND EACH DEPARTMENT HEAD AND EVERY SINGLE EMPLOYEE WHO YOU PASS IN THE HALL.
UNDERSTAND THAT THEY HAVE A LIFE OUTSIDE OF HERE AND THEY BECOME YOUR FAMILY.
BUT THEY ANSWERED THE CALL, AND THE COUNTY IS BETTER OFF FOR IT.
AFTER 43 YEARS IN PUBLIC LIFE, IF YOU DO YOUR JOB RIGHT, YOU WILL LEARN FROM EVERY SITUATION.
I APPRECIATE WORKING WITH OUR RESIDENTS.
IT'S BEEN MENTIONED, I COACHED, AND I COULD NOT HAVE GOTTEN A BETTER EXPERIENCE.
I KNEW MR. HUNTER THAT WAY BEFORE HE EVER JOINED THIS BOARD.
THE PRINCE GEORGE ROTARY CLUB.
SO I WAS A MEMBER FOR QUITE A WHILE.
I WAS HAPPY TO BE ELECTED PRESIDENT ONE YEAR.
AND DURING THE COURSE OF THAT YEAR, WE WON THE GOVERNOR'S CUP FOR THE ONLY
[01:30:04]
TIME THAT THEY HAVE EVER HAD THAT IN ITS HISTORY.BUT I WAS ABLE TO CONTRIBUTE TO SUMMER BASKETBALL CLINICS THAT YOU ALLOWED TO HAPPEN.
AND IF YOU WANT TO KNOW HOW THAT SUCCESS PANS OUT.
WE HAD AN UNDEFEATED MIDDLE SCHOOL GIRLS BASKETBALL TEAM THIS YEAR WITH NO LESS THAN EIGHT OF THOSE KIDS COMING TO THOSE CLINICS ON A REGULAR BASIS.
WHEN YOU INVEST, YOU GET A RETURN.
ALL THE BOARD MEMBERS PAST AND PRESENT DESERVE MY DEEPEST GRATITUDE.
BUT EACH OF YOU HAS ANSWERED THE CALL OF PUBLIC SERVICE TO THE BEST OF YOUR TALENT AND THE BEST OF YOUR ABILITIES.
IT'S BEEN MY PRIVILEGE TO HOLD THIS POSITION.
THERE'S ONLY 97 OTHERS LIKE ME IN THE WHOLE COMMONWEALTH, AND TO HAVE THAT DISTINCTION IS TREMENDOUS AND RESPONSIBILITY.
IN EVERY CAREER MOVE THAT I'VE MADE, AND SHE'S FOLLOWING ME IN THIS ONE.
BUT TO WATCH HER WORK WITH SPECIAL NEEDS CHILDREN OVER THE LAST COUPLE OF YEARS AND TO MAKE HER OWN CONTRIBUTION TO THIS COUNTY NOT AS MRS. PERCY ASHCRAFT.
BUT AS CINDY ASHCRAFT, THE PERSON WHO CARED AND BROUGHT THOSE TWO CHILDREN THAT SHE WORKED WITH TO A LEVEL THAT MAYBE THEY CAN FUNCTION BETTER IN THE YEARS, IN THE YEARS TO COME.
THIS COUNTY RALLIED AROUND MY SON AND ELECTED HIM TO THE MEMBER OF THE SCHOOL BOARD TO BE THE YOUNGEST EVER ELECTED IN AMERICA.
MY DAUGHTER, EMILY, GOT A LOT OF HER EARLY TRAINING IN FINANCE FROM GENE BARKER, SUSAN VARGO AND OTHERS IN THE TREASURER'S OFFICE.
SHE HAD A BAND WAGON A FRIENDS EVERYWHERE SHE WENT AND ALONG THE WAY, HER CONTRIBUTIONS WERE THE FACT THAT SHE WAS ABLE TO EXPERIENCE ALL THAT WAS GOOD ABOUT OUR SCHOOL SYSTEM AND ALL THAT WAS GOOD ABOUT OUR COUNTY AS A WHOLE.
I WISH EVERYONE'S GOD'S BLESSINGS AND GOOD FORTUNE FOR ALL OF ITS RESIDENTS.
MY PERSONAL MOTTO HAS ALWAYS BEEN, IT'S TO SURPASS SUCCESS AND ACHIEVE SIGNIFICANCE.
WELL, BY GEORGE, MR. CHAIRMAN, I THINK WE DID IT.
[APPLAUSE] THANK YOU, MR. ASHCRAFT, FOR THOSE WORDS.
IT'S KIND OF AMAZING TO SIT HERE AND THINK THIS IS YOUR LAST OFFICIAL BOARD MEETING.
AND WE WANTED TO GIVE YOU EVERY OPPORTUNITY TO HAVE YOUR TIME TONIGHT, SIR.
LADIES AND GENTLEMEN, 7:42, WE HAVE SURPASSED THE TIME, SO WE'RE GOING TO WE'RE ON I KNOW WE HAVE SOME PEOPLE UNDER BUSINESS, BUT I NEED TO GET INTO THE PUBLIC HEARINGS.
SO AT THIS TIME, WE'RE GOING TO START OUR PUBLIC HEARINGS.
[PUBLIC HEARINGS]
WE'LL COME BACK TO THE AGENDA.FIRST ON THE AGENDA IS P1, WHICH IS A REZONING REQUEST FOR MR. DWIGHT NELSON CUNNINGHAM TO REZONE SIX POINT EIGHT ACRES FROM AN M1 DESIGNATION.
SO AT THIS TIME AND BOARD MEMBERS, THIS IS UNDER 16, TABS 16 IN YOUR BOOKS, THANK YOU, MR. HUNTER.
GOOD EVENING, CHAIRMAN HUNTER, CHAIRMAN BROWN, I'LL GIVE UP THE SEAT.
CHAIRMAN BROWN AND MEMBERS OF THE BOARD, MR. ASHCRAFT AND MR. WHITTEN.
THIS IS, AS YOU HEARD, REZONING RZ 2104 REQUEST TO DWIGHT NELSON CUNNINGHAM TO
[01:35:05]
REZONE SIX POINT EIGHT ACRES FROM M1 TO M2 SUBJECT PART PARCELS LOCATED ON THE WEST SIDE OF THE CHUDOBA PARKWAY, WHERE IT BEGINS TO PARALLEL INTERSTATE 295 AND IS IDENTIFIED AS A TAX MAP NUMBER YOU SEE THERE.COMPREHENSIVE PLAN INDICATES THE PROPERTY IS SUITABLE FOR INDUSTRIAL USES.
ON THIS SLIDE, YOU CAN SEE A MAP OF THE AREA, YOU CAN SEE THE TRIANGULAR SHAPED PARCEL IN THE CENTER.
AND IT'S LOCATED ON CHUDOBA PARKWAY NEAR THE SOUTH POINT INDUSTRIAL PARK.
THE SLIDE IS THE ZONING MAP YOU CAN SEE WITH THE LIGHT GRAY, IT'S ZONED IN ONE AND THE AREA AROUND IT IS M1 OR M2.
IT'S COVERED BY TREES AS OF THE TIME THAT THAT AERIAL VIEW WAS TAKEN, AND IT'S ACROSS FROM THE PERDUE CHICKEN PROCESSING FACILITY.
BRIEFLY, THE HISTORY OF THIS ZONING HISTORY, THIS PROPERTY BACK IN 2000, IT WAS RE ZONED TO M2 TO PERMIT A SPECIFIC USE AND THE CONDITIONS OF THAT REZONING CASE PROVIDED THAT IF THE PROPERTY WAS NOT USED FOR THAT PURPOSE, IT WOULD REVERT TO M1.
AND SO IT WAS NOT USED, SO IT WAS LATER REVERTED TO M-1.
SO JUST OF NOTE IT WAS ZONED M-2 IN THE PAST.
APPLICANT'S GOALS, NUMBER ONE, IS TO RELOCATE HIS AUTOMOBILE RESTORATION BUSINESS FROM CHESTERFIELD COUNTY, AND IN THE FUTURE, HE PLANS TO BUILD AND DEVELOP SPECULATIVE BUILDING OTHER ADDITIONAL SPECULATIVE BUILDINGS ON THE PROPERTY FOR OTHER BUSINESSES TO LOCATE IN ON THAT PROPERTY.
SO TO ACCOMPLISH THAT, THEY WANT TO REZONE 6.8 ACRES FROM M1 TO M2.
THEY HAVE SHOWN TREES MAINTAINING VEGETATION, TREES ALONG CHUDOBA PARKWAY WITH BUILDINGS ON THE INTERIOR AND PARKING AS AS IS REQUIRED BY THE ORDINANCES.
BRIEFLY GO OVER STAFF COMMENTS BY THE PLANNING AND ZONING DIVISION.
WE JUST IDENTIFIED THE EXACT USE THAT WOULD APPLY TO THAT FIRST USER, WHICH IS THAT AUTOMOBILE RESTORATION BUSINESS AND FUTURE USES, OF COURSE, ONCE.
IF THIS IS RESUMED, WOULD BE ANY OF THOSE USES THAT ARE PERMITTED IN THE M-2 ZONING DISTRICT, AND THAT WOULD ALSO INCLUDE ANY USES THAT ARE PERMITTED IN THE M-1 ZONING DISTRICT.
ALL DEVELOPMENT, OF COURSE, WILL BE REVIEWED DURING THE SITE PLAN REVIEW PROCESS.
AND THIS THE REQUESTED ZONING APPEARS TO BE COMPATIBLE WITH THE SURROUNDING ZONING AND THE LAND USES THAT ARE IN PLACE NOW AND EXPECTED TO BE THERE IN THE FUTURE.
TRAFFIC IMPACTS SHOULD BE ACCOMMODATED WITH THE EXISTING INFRASTRUCTURE.
THIS IS AN INDUSTRIAL ACCESS ROAD FOR SOUTH POINT BUSINESS PARK AND CONDITIONS THAT WERE CONSIDERED INCLUDED MAINTAINING VEGETATED BUFFER AREAS ALONG THE ROADS.
AS WAS SHOWN ON THE CONCEPTUAL PLAN TO PROHIBIT EXTERIOR STORAGE UNLESS COMPLETELY SCREENED AND TO RESTRICT ACCESS TO THE SECONDARY ACCESS ROAD YOU CAN SEE ON THIS, IT'S ON THE NORTH SIDE.
THERE IS THIS LIGHTLY MAINTAINED VDOT ROAD TO [INAUDIBLE] IS INTENDED TO BE THE PRIMARY ACCESS POINT.
SO THE OTHER STAFF COMMENTS MAINLY CAME FROM VDOT WITH WHERE THEY SAID THAT A THAT TRAFFIC IMPACT ANALYSIS WAS NOT REQUIRED FOR BASED ON THE PLANS PROVIDED BY THE APPLICANT.
AND THEY NOTED THAT RIGHT, RIGHT AND LEFT TURN LANES WILL BE REQUIRED IF WARRANTED.
THAT WOULD BE BASED ON TRIP GENERATION DATA THAT THEY WOULD SUBMIT AT A LATER TIME.
VDOT IS RECOMMENDING THAT THE APPLICANT CONSIDER REMOVING THE PROPOSED CONNECTION.
SO AGAIN, THAT'S THAT ROAD THAT'S ON THE THAT ON THE NORTH SIDE.
AND VDOT SAID THAT THEY WOULD SUPPORT AN ENTRANCE THAT WOULD BE ACCESS CONTROLLED FOR EMERGENCY SERVICES OR THAT DOES NOT PROVIDE PRIMARY ACCESS.
SO AGAIN, CHUDOBA PARKWAY IS INTENDED TO BE THE PRIMARY, AND VDOT JUST HAD A COMMENT, YOU KNOW, REINFORCING THAT.
ECONOMIC DEVELOPMENT NOTED THAT THIS PROPERTY IS IN THE ENTERPRISE ZONE AND THAT ENABLED THEM TO TAKE ADVANTAGE OF INCENTIVE TO WAIVE THE REZONING FEE BECAUSE OF THE AMOUNT OF CAPITAL INVESTMENT THAT THEY'RE PROJECTING.
SO STAFF'S RECOMMENDED CONDITIONS BASED ON THE REVIEW WERE TO NO ONE RETAIN OR ESTABLISH A VEGETATED BUFFER YARDS ON THE SOUTHWEST CORNER OF THE PROPERTY THAT WAS THE BOTTOM LEFT THERE.
AND AND ALONG CHUDOBA PARKWAY, AND THAT'S IN CONFORMANCE WITH THE
[01:40:05]
CONCEPTUAL PLAN THAT THE APPLICANT PROVIDED AND IN CONFORMANCE WITH ANY OF ANY ADDITIONAL DESIGN STANDARDS THAT ARE IN THE ZONING ORDINANCE.AND THE NUMBER TWO IS THAT DEVELOPMENT OF THE PROPERTY IS LIMITED, LIMITED TO PERMITTED USES WITHIN STRUCTURES IN GENERAL CONFORMANCE WITH A CONCEPTUAL PLAN AND THAT EXTERIOR STORAGE IS PROHIBITED UNLESS COMPLETELY SCREENED FROM VIEW OF PARKING AREAS, JOINING PROPERTIES AND ROADS.
SO THE THIRD RECOMMENDED CONDITION IS THAT THE ENTRANCE IS RESTRICTED AS DISCUSSED.
PLANNING COMMISSION MET ON OCTOBER 28TH, AND THEY RECOMMENDED APPROVAL SUBJECT TO THOSE RECOMMENDED CONDITIONS.
THERE WEREN'T ANY PUBLIC COMMENTS AT THE TIME, AND THEIR BASIS WAS THAT THERE THEY FOUND IT COMPATIBLE WITH THEIR SURROUNDING ZONING AND THERE WAS NO NEGATIVE FEEDBACK RECEIVED AND THEY FELT THAT THE CONDITIONS WERE APPROPRIATE.
AND THAT'S THE APPLICANT AGREED TO THE CONDITIONS.
SO THAT WRAPS UP THE STAFF REPORT, IF YOU HAVE ANY QUESTIONS FOR ME, I'M HERE AND THE APPLICANT, DWIGHT CUNNINGHAM AND HIS REPRESENTATIVE, DEAN HAWKINS, THEY ARE ALSO HERE.
SO IF YOU HAVE ANY QUESTIONS FOR THEM SEPARATELY, YOU CAN THEY'RE HERE.
OK, BOARD MEMBERS AT THIS TIME YOU'VE HEARD THE PRESENTATION ON ITEM P ONE.
ARE THERE ANY QUESTIONS FOR MR. GRAVES? SO THE MAIN ACCESS WILL BE OFF OF CHUDOBA PARKWAY AND BUT THEY WILL MAINTAIN AN ACCESS OF OF THE FRONTAGE ROAD OR WHATEVER YOU CALL IT, THAT RUNS ALONG 295.
YEAH, THE CONDITION STATES THAT IT WOULD BE FOR EMERGENCY SERVICES AND NONCOMMERCIAL VEHICLES, AND I RECALL THEM STATING THEY PLAN TO PUT A GATE OF SOME KIND IN THERE TO LIMIT ACCESS BECAUSE I'M SURE THAT ROAD WOULDN'T STAND UP ANY KIND OF REGULAR TRAFFIC OR ANYTHING, RIGHT? ANY OTHER QUESTIONS FOR MR. GRAVES? ARE THERE ANY QUESTIONS FOR THE APPLICANT OR HIS REPRESENTATIVE? I'M GOOD.
SEEING THAT THERE'S NO QUESTIONS AT THIS TIME, LADIES AND GENTLEMEN, WE ARE TALKING AND DISCUSSING ITEM P ONE.
AT THIS TIME WE WILL NOW OPEN THAT ITEM UP FOR PUBLIC INPUT FOR THIS PUBLIC HEARING AT THIS TIME, IF THERE'S ANYONE THAT WOULD LIKE TO COME FORWARD AND SPEAK ON THIS MATTER.
YOU CAN COME FORWARD, STATE YOUR NAME, STATE YOUR ADDRESS AND YOU'LL BE GIVEN FOUR MINUTES TO SPEAK ON THIS ITEM TO THE BOARD.
IS THERE ANYONE HERE IN THE ROOM THAT WOULD LIKE TO SPEAK ON ITEM P ONE? NOT SEEING, ANYONE COMING THIS WAY, MR. STOKE, WOULD YOU PLEASE SEE IF THERE'S ANYONE ON ZOOM THAT WISHES TO SPEAK ON ITEM P ONE, SIR? WE'RE ALL ZOOM PARTICIPANTS.
WELCOME TO THE PUBLIC HEARING P-1 REZONING CUNNINGHAM SIX POINT EIGHT ACRES FROM M1 TO M2 .
PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE FOUR MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.
PLEASE RAISE YOUR ELECTRONIC HAND IN THE LOWER RIGHT HAND CORNER NOW TO BE RECOGNIZED.
PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HAND.
MR. CHAIRMAN, THERE'S NO ONE ON ZOOM WISHING TO SPEAK.
OK, THANK YOU, MR. STOKES SEEING THAT THERE'S NO ONE ON ZOOM WISHING TO SPEAK AND NO ONE HERE IN THE ROOM THAT HAS COME UP TO SPEAK.
I WILL NOW CLOSE THE PUBLIC INPUT PORTION OF PUBLIC HEARING ITEM NUMBER ONE.
THIS MATTER IS RETURNED BACK TO THE BOARD.
BOARD MEMBERS ARE THERE ANY OTHER QUESTIONS THAT YOU MAY HAVE? IF NOT, I'D ENTERTAIN A MOTION AT THIS TIME PLEASE.
AND SECOND, PLEASE, IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECOND BY MR. HUNTER THAT WE WOULD APPROVE THIS REQUEST FOR THIS REZONING FROM A EXCUSE ME, FROM M1 TO M2.
YOU'RE READY FOR THE QUESTION.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. WEBB, YES, MR. HUNTER.
YES, THE MOTION IS CARRIED ON ITEM P ONE.
SC TWENTY ONE OH SIX BOARD MEMBERS.
THIS IS UNDER TAB 17 IN YOUR BOOKS, PLEASE.
GOOD EVENING, CHAIRMAN BROWN AND THE MEMBERS OF THE BOARD OF SUPERVISORS.
I JUST GOING TO ASK YOU TO PULL YOUR MIC DOWN A LITTLE BIT TO YOU SO THEY CAN HEAR YOU CLEARLY AT HOME, SIR.
THIS EVENING, I WILL BE PRESENTING SPECIAL EXCEPTION SC-21-06.
[01:45:08]
THE REQUEST IS OF JAMIE PENNINGTON PURSUANT TO PRINCE GEORGE COUNTY ZONING ORDINANCE SECTION 90-243, FIVE, SIX AND SIX TO PERMIT A HOME OCCUPATION IN AND ACCESSORY BUILDING AND IN IN AIR TO LIMITED RESIDENTIAL DISTRICT FOUR FOR THE PURPOSE OF CONDUCTING A THERAPEUTIC MASSAGE BUSINESS IN AN EXISTING ACCESSORY BUILDING.THE SUBJECT PROPERTY IS APPROXIMATELY 4.13 ACRES IN SIZE.
THE LOCATION IS 7106 COURTHOUSE ROAD AND IS IDENTIFIED AS 240-0500-00B-0 .
THE COMPETITION IS PLAYING INDICATES THE PROPERTY IS SUITABLE FOR VILLAGE CENTER TYPE USES.
THE VISUAL THAT YOU SEE NOW THAT IS THE TAX MAP OF THE PROPERTY IN THE PROPERTY, IT'S THE LONG, RECTANGULAR PARCEL THAT'S OUTLINED IN THE COLOR BLUE.
AND THE NEXT MAP SHOWS THE ZONING OF THE SUBJECT PROPERTY.
THE FRONT OF THE PROPERTY IS CURRENTLY ZONED, R-2 RESIDENTIAL AND THE REAR OF THE PROPERTY IS OWNED OR A RESIDENTIAL AGRICULTURAL.
THE NEXT MAP SHOWS A AERIAL VIEW OF THE SUBJECT PROPERTY IN THE RED CIRCLE IS THE ACCESSORY BUILDING WHERE THE APPLICANT WANTS TO CONDUCT THE BUSINESS.
THE NEXT VISUAL IS A PICTURE OF THE FRONT ENTRANCE OF THE PROPERTY.
THIS IS SOME BACKGROUND INFORMATION REGARDING THE APPLICANT, THE APPLICANT NAME IS JAMIE PENNINGTON.
SHE'S A PRINCE GEORGE COUNTY NATIVE.
SHE'S EDUCATED, LICENSED AND CERTIFIED AS A MASSAGE THERAPIST.
THE MASSAGES THAT SHE INTENDS TO DO IS INTENDED TO ASSIST PAIN MANAGEMENT FOR MEDICAL CONDITIONS, IMPROVE RECOVERY POST SURGERY AND TO SPEED UP MUSCLE RECOVERY FOR ATHLETES.
SHE OPERATED A THERAPEUTIC MASSAGE PRACTICE IN CHESTERFIELD COUNTY SINCE 2007.
THE APPLICANT'S GOALS IS TO USE IN EXISTING ACCESSORY BUILDING TO RECEIVE CLIENTS, THE CLIENTS WILL BE BY APPOINTMENT ONLY WITH APPOINTMENT TIMES RANGING FROM 10 A.M.
TO SIX P.M.. SHE WILL SEE NO MORE THAN THREE TO FOUR CLIENTS PER DAY.
THERE WILL BE NO OTHER EMPLOYEES BUT THE APPLICANT.
THERE'S OFF STREET PARKING AVAILABLE ON THE SUBJECT PROPERTY WITH ADEQUATE TURN AROUND.
AND ALSO, THEY WILL BE NO SIGNAGE, AND THE OFFICIAL REQUEST IS FOR A SPECIAL EXCEPTION FOR A HOME OCCUPATION WITHIN AN EXISTING ACCESSORY BUILDING PURSUANT TO SECTION 90-243, SUB SECTION 6 OF THE ZONING ORDINANCE .
THE EXPECTED IMPACTS ARE TO BE LIMITED TO ONLY A MINIMAL INCREASE IN TRAFFIC.
AND THE TRAFFIC WOULD STILL BE EQUIVALENT TO A RESIDENTIAL USE.
THE OUTWARD APPEARANCE OF THE PROPERTY WILL STILL BE RESIDENTIAL AND ALSO SEVERAL CONDITIONS HAVE BEEN RECOMMENDED TO MATCH THE APPLICANTS STATED GOALS.
[01:50:04]
THE APPLICATION WAS REVIEWED BY THE BUILDING OFFICIALS OFFICE AND THE BUILDING OFFICIALS OFFICE STATED THAT SHE WOULD NEED TO OBTAIN A BUILDING PERMIT TO ADD A CHANGE OF USE OF THE PRESIDENT BUILDING AND ALSO THERE WERE CERTAIN EGRESS, PARKING AND BATHROOM REQUIREMENTS THAT THE APPLICANT WOULD HAVE TO MEET FROM THE BUILDING OFFICIAL'S OFFICE.VDOT HAS INSPECTED THE INTEREST TO THE PROPERTY.
AND VDOT HAS NO ISSUES WITH THE INTEREST IN THE VIRGINIA DEPARTMENT OF HEALTH.
THEY HAVE INSPECTED THE EXISTING SEPTIC SYSTEM, AND THEY HAVE FOUND THAT THE EXISTING SYSTEM IS ADEQUATE TO RETIRED TO THE BUSINESS.
AND THESE ARE SOME HIGHLIGHTS OF THE RECOMMENDED CONDITIONS.
THE SPECIAL EXCEPTION IS FOR THE AFRICAN BUSINESS WILL BE CONDUCTED WITHIN THE EXISTING ACCESSORY BUILDING, WHICH WILL BE MODIFIED TO ACCOMMODATE A BATHROOM AS REQUIRED BY THE BUILDING CODE, CUSTOMER VISITS WILL BE LIMITED TO THE HOURS OF NINE A.M.
THE MAXIMUM NUMBER OF CLIENTS WOULD BE LIMITED TO FOUR.
OFF STREET PARKING AND TURNAROUND SHALL BE PROVIDED.
THERE WILL BE NO SIGNAGE AND NO OTHER EMPLOYEES OTHER THAN THE APPLICANT AND ALSO ALL APPLICABLE PERMITS INCLUDING THE BUILDING PERMITS HAS TO BE OBTAINED.
THE PLANNING COMMISSION MET ON OCTOBER THE 28TH AND VOTED 6-0 FOR APPROVAL, SUBJECT TO THE RECOMMENDED CONDITIONS AS OUTLINED IN THE DRAFT ORDINANCE, THE BASIS FOR THEIR RECOMMENDATION WAS THAT THE REQUEST APPEARS COMPATIBLE WITH CURRENT AND FUTURE SURROUNDING USES.
THERE HAS BEEN NO NEGATIVE FEEDBACK FROM THE NEIGHBORS.
AND THE RECOMMENDED CONDITIONS WILL NEGATE THE YOUTH BECOMING A NUISANCE.
AND THE ITEM HAS BEEN PROPERLY ADVERTISE AND TO DATE ON STAFF HAS RECEIVED NO NEGATIVE COMMENT.
IF YOU HAVE ANY QUESTIONS, I'LL BE HERE TO ANSWER THEM.
AND THE APPLICANT IS HERE ALSO.
BOARD MEMBERS, YOU'VE HEARD THE PRESENTATION.
DOES ANYONE HAVE ANY QUESTIONS? MR. WEBB.
NO, SIR, I'M GOOD, MR. HUNTER, NO.
I NOTICED EARLIER IN THE PRESENTATION AT THE TIME WAS STATED TO BE FROM 10 A.M.
BUT THEN I SAW TOWARDS THE END THE CONDITION WAS THAT, MEANING IT WAS CHANGED TO ALLOW FROM 9:30 IN THE MORNING UNTIL EIGHT P.M..
I SEE A DISCREPANCY THERE AND SO I'M A I'M A LITTLE CONCERNED ON WHICH ONE IS THE TRUTH HERE BECAUSE THEY'RE BOTH THERE.
YES, MY NAME IS JAMIE PENNINGTON 7106 COURTHOUSE ROAD, PRINCE GEORGE, VIRGINIA.
[01:55:01]
THE REASON FOR THAT IS THE VERY FIRST.THE EARLIEST I START MY MASSAGES IS AT 10 O'CLOCK, BUT CLIENTS ARE REQUIRED TO ARRIVE 15 MINUTES PRIOR SO THAT ANY MEDICAL HISTORY OR ANY NEW MEDICATIONS CAN BE UPDATED AT THAT TIME.
AND SO THAT'S WHY I GUESS THEY PUT THE 9:30 FIVE.
I SCHEDULE MY 90 MINUTE MASSAGES.
SIX O'CLOCK IS THE LATEST SCHEDULE, MY 60 MINUTE MASSAGES.
SO IF I START A MASSAGE RIGHT AT SIX O'CLOCK FROM SIX TO SEVEN IS THE MASSAGE.
AFTERWARDS, I HAVE A POST AND A POST MASSAGE CONSULTATION TO GO WHEREVER ANY FINDINGS THAT I HAVE FOUND DURING THE MASSAGE, AND TO GIVE CLIENTS RECOMMENDATIONS ON STRETCHES, ON EXERCISES THEY CAN DO TO COMBAT THE ISSUE THAT I HAVE FOUND.
SO THAT'S PROBABLY WHY THERE IS A DISCREPANCY WITH THE TIMING TO ALLOW THE TIME FOR THE POST-OP CONSULTATION, AS WELL AS THE CLIENT BEING ABLE TO LEAVE.
I GUESS MY SECONDARY QUESTION WOULD BE CAN THOSE SAME THINGS NOT BE ACCOMPLISHED IF YOUR HOURS WERE ONLY 10 TO SIX? WELL, IF MY IF MY LAST MASSAGE STARTS AT SIX, HOW CAN I BE DONE AT SIX? I'M ASKING.
NO, FOR ME, IF YOU WERE 10 TO SIX AND WE SAY THREE TO FOUR MASSAGES FROM 9:30 TO EIGHT.
8:00 WAS TO GIVE TIME FOR THE MASSAGE THAT STARTS AT SIX OR FIVE 30, DEPENDING ON IF IT'S A 60 OR 90 MINUTE MASSAGE.
SO IF IT STARTS AT FIVE 30 AND IT ENDS AT SEVEN O'CLOCK, THEN TO ALLOW THE CLIENT TO GET DRESSED AND FOR ME TO COME BACK IN TO DO POST-OP, BY THE TIME WE DO THAT, THEY WOULD BE LEAVING AROUND SEVEN, THIRTY SEVEN, FORTY FIVE.
SO I GUESS THAT'S WHY THEY DID THAT.
DID YOU HAVE ANY, ANYONE ELSE HAVE ANY OTHER QUESTIONS FOR ME? NO.
MAYBE I MISSED IT, BUT THE REQUIREMENTS FOR THE PARKING AND THE BATHROOMS, NOT ONLY DO YOU HAVE TO HAVE ONE, BUT HAS TO FOLLOW THE ADA.
YES, SIR, IT IS GOING TO BE ADA COMPLIANT.
I HAVE HAD SEVERAL MEETINGS WITH THE BUILDING OFFICIAL TO GO OVER ALL OF THE PLANS TO MODIFY THE BUILDING SO THAT IT DOES BRING IT UP TO ADA COMPLIANCE SEEING NOT JUST THE THE BATHROOM, BUT ALSO THE SIDEWALK.
AND I WILL HAVE A DESIGNATED AREA RIGHT IN THE PARKING LOT, RIGHT IN MY DRIVEWAY FOR HANDY HANDICAPPED.
YES, BECAUSE SOME OF THE FUNCTIONS THAT YOU'LL BE PROVIDING FOR SOME OF THESE PEOPLE THAT FOR PAIN MANAGEMENT AND WHAT HAVE YOU WILL FALL UNDER THOSE? YES, I'M SURE.
I MEAN, LIKE I SAID, I'VE BEEN DOING THIS FOR 14 YEARS AND I DON'T WORK WITH PEOPLE THAT ARE IN WHEELCHAIRS, BUT I DO WORK WITH A LOT OF ELDERLY AND IT MAY GET TO THAT POINT.
SO HAVING THE ADA COMPLIANT SEE WOULD ACTUALLY BE BENEFICIAL.
I HAD A QUESTION DO YOU DO DEEP TISSUE MASSAGE? I DO.
I SPECIALIZE IN DEEP TISSUE TRIGGER POINT NEUROMUSCULAR THERAPY MASSAGE.
SO I PRIMARILY WORK WITH THOSE LIKE THEY SAID THAT HAVE BEEN DIAGNOSED WITH MEDICAL CONDITIONS.
A LOT OF MY CLIENTS HAVE SOUGHT OUT MASSAGE THERAPY AS ALTERNATIVE FROM BEING ON HEAVY NARCOTICS OR MUSCLE RELAXERS, DAY IN AND DAY OUT SO THAT THEY DO NOT BECOME A STATISTIC OF THE OPIOID CRISIS.
AND I APPLAUD THEM FOR THAT AND MASSAGE, ESPECIALLY WITH MY CLIENTS THAT I'VE BEEN WORKING WITH ON A REGULAR BASIS FOR YEARS, HAS BEEN SHOWN THAT THEY DO NOT HAVE TO TAKE HEAVY NARCOTICS IN ORDER TO LIVE A PAIN FREE LIFE.
BOARD MEMBERS AT THIS TIME, THIS IS ITEM P-2, WE WILL NOW OPEN THIS ITEM UP FOR PUBLIC INPUT.
LADIES AND GENTLEMEN, IF THERE'S ANYONE HERE IN THE AUDIENCE THAT WOULD LIKE TO COME UP AND SPEAK ON P-2, PLEASE MAKE YOUR WAY TO THE PODIUM AT THIS TIME.
IF SO, PLEASE STATE YOUR NAME, YOUR ADDRESS.
YOU'LL BE GIVEN FOUR MINUTES ONLY TO SPEAK SPECIFICALLY ON THIS TOPIC.
IS THERE ANYONE HERE THAT WOULD LIKE TO SPEAK ON THIS ITEM P-2? NOT SEEING, ANYONE MOVING THIS WAY, MR. STOKE, WOULD YOU MIND SEEING IF THERE'S ANYONE ON ZOOM WISHING TO SPEAK ON ITEM P TWO, PLEASE? FOR ALL ZOOM PARTICIPANTS.
WELCOME TO THE PUBLIC HEARING, P-2 SPECIAL EXCEPTION FOR A THERAPEUTIC MASSAGE BUSINESS.
PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE FOUR MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.
PLEASE RAISE YOUR ELECTRONIC HAND IN THE LOWER RIGHT HAND CORNER NOW TO BE RECOGNIZED.
PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HAND.
MR. CHAIRMAN, THERE IS NO ONE ON ZOOM WISHING TO SPEAK.
THANK YOU VERY MUCH, MR. STOKE SEEING THERE'S NO ONE ON ZOOM, NO ONE HERE IN THE ROOM.
[02:00:01]
WE WILL NOW CLOSE THE PUBLIC INPUT PORTION OF THIS PUBLIC HEARING ON ITEM P2 AND RETURN THE MATTER BACK OVER TO THE BOARD.BOARD MEMBERS WHAT'S YOUR? IF THERE'S NO OTHER QUESTIONS.
WHAT'S YOUR PLEASURE? MAKE A MOTION PASS.
ALL RIGHT, I'LL NEED A SECOND, PLEASE.
SECOND, MR. CHAIRMAN, IT'S BEEN MOVED BY MR. HUNTER.
IT'S BEEN SECOND BY MR. CARMICHAEL THAT THE BOARD WOULD APPROVE THIS SPECIAL EXCEPTION.
SC-21-06 BOARD MEMBERS YOU'VE HEARD THE MOTION.
YOU READY FOR THE QUESTION? MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. HUNTER? YES, MR. CARMICHAEL.
YES, THE MOTION IS CARRIED ON ITEM P TWO PUBLIC HEARING ITEM P TWO.
NEXT, WE HAVE ITEM P THREE, WHICH IS AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF PRINCE GEORGE.
THIS HAS TO DO WITH OFFICERS OF ELECTION SHALL BE RETAINED BY THE COUNTY AS INDEPENDENT CONTRACTORS.
BOARD MEMBERS, IT IS TAB 18 IN YOUR BOOKS.
MEMBERS OF THE BOARD MR. ASHCRAFT.
THE COUNTY CODE CURRENTLY DOESN'T STATE WHETHER OFFICERS OF ELECTION OR COUNTY EMPLOYEES OR INDEPENDENT CONTRACTORS.
HOWEVER, THE VIRGINIA CODE DOES GIVE AUTHORITY TO LOCALITIES TO CLASSIFY OFFICERS OF ELECTION AS INDEPENDENT CONTRACTORS.
THEN THE FINANCE OFFICE WOULD ISSUE 1099'S AT THE END OF THE YEAR RATHER THAN W-2S.
THE PROPOSED ORDINANCE, SECTION THIRTY TWO OF THE COUNTY CODE WOULD SPECIFY THAT OFFICERS OF ELECTION SHALL BE RETAINED BY THE COUNTY AS INDEPENDENT CONTRACTORS PURSUANT TO VIRGINIA CODE SECTION 24.2-122.
THE DRAFT ORDINANCE IS ATTACHED FOR YOUR CONSIDERATION.
THE PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED.
I'D BE HAPPY TO ANSWER ANY QUESTIONS.
BOARD MEMBERS ARE THERE ANY QUESTIONS FOR MR. WHITTEN? MR. WEBB NO, SIR.
WHAT IS THE ADVANTAGE OF MAKING THEM INDEPENDENT CONTRACTORS? WELL, I GUESS THE PAST PRACTICE HAS BEEN ALWAYS ISSUE 1099'S TO OFFICERS OF ELECTIONS, SO THIS WOULD ALLOW THAT PRACTICE TO CONTINUE.
THE CODE WAS THE STATE CODE WAS CHANGED IN 2018 TO GIVE THE OPTION OF CLASSIFYING THE OFFICERS OF ELECTION AS INDEPENDENT CONTRACTORS RATHER THAN COUNTY EMPLOYEES.
SO JUST BE THE SAME PROCESS THE FINANCE DEPARTMENT'S ALWAYS DONE IS JUST MAKING IT CLEAR IN OUR CODE THAT THAT IS ALLOWED.
SO MY QUESTION WERE AND YOU JUST SAID, WELL, I GUESS I'M A LITTLE CONFUSED.
WERE THEY NORMALLY GIVEN 1099'S OR W-2S? WELL, THEY SHOULD HAVE BEEN GIVEN W-2S, BUT THEY HAD BEEN GETTING 1099'S IN THE PAST.
THAT'S A 1099, YOU HAVE TO BE AN INDEPENDENT CONTRACTOR, NOT AN EMPLOYER.
BASICALLY, WE'RE JUST MAKING SURE THAT WE HAVE THE PROPER CODE SECTION IN PLACE TO ALLOW THE PREVIOUS PROCESS TO CONTINUE ISSUING TEN NINETY NINE.
AND MY REASON FOR ASKING THAT WAS BECAUSE, ACCORDING TO THE THE SUMMARY PAGE, THIS WOULD GO INTO EFFECT IMMEDIATELY IF THEY WERE W-2S THAT MEANS WE WERE ALREADY TAKING TAXES OUT, WE WERE PAYING HALF OF THEIR FICA AND STUFF.
AND IF THIS WENT INTO EFFECT IMMEDIATELY, THAT WOULD MEAN AS A TEN POINT NINETY NINE, YOU'RE 100 PERCENT RESPONSIBLE FOR ALL OF YOUR OWN TAXES AND EVERYTHING.
CORRECT, SIR? [INAUDIBLE] CAN MS. DREWRY CAN BETTER SPEAK TO IT.
I BELIEVE THE FINANCE DEPARTMENTS HAVE ALWAYS GIVEN 1099'S OFFICERS OF ELECTIONS.
MY UNDERSTANDING IS THAT'S CORRECT.
THEY WOULDN'T BE TAKING OUT ANY TAXES IF IT'S A 1099 OFFICER OF ELECTION WILL BE RESPONSIBLE FOR PAYING THEIR OWN FICA, CORRECT? YEAH.
I WAS JUST MAKING SURE IF WASN'T W-2S, BECAUSE IF SO, WE WOULD HAVE ALREADY DONE THREE FOURTHS OF THE YEAR PAYING THAT AND THEN TO SWITCH IT IMMEDIATELY COULD HAVE BEEN A HUGE TEAM.
YEAH, BUT HE'S SAYING THEY WERE GETTING TEN POINT NINETY NINES ALL ALONG, SO WE SHOULD BE FINE.
THEN I JUST WANTED A SMOOTH TRANSITION.
LADIES AND GENTLEMEN, THIS IS ITEM NUMBER P3.
YOU'VE HEARD THE PRESENTATION AT THIS TIME.
WE WILL NOW OPEN THIS ITEM UP FOR PUBLIC IMPORT INPUT FOR THIS PORTION OF OUR PUBLIC HEARING.
IS THERE ANYONE HERE IN THE ROOM THAT WOULD LIKE TO COME UP AND SPEAK ON THIS ITEM? IF SO, PLEASE COME FORWARD.
YOU'LL BE GIVEN FOUR MINUTES TO SPEAK.
STATE YOUR NAME AND YOUR ADDRESS IN THE FOUR MINUTES WE'LL START.
ANYONE WISHING TO SPEAK ON ITEM P THREE.
SEEING NO ONE MOVING THIS WAY, MR. STOKE, WOULD YOU PLEASE SEE IF THERE'S ANYONE ON ZOOM THAT WOULD LIKE TO SPEAK ON ITEM P3 PLEASE.
FOR ALL ZOOM PARTICIPANTS, WELCOME TO THE PUBLIC HEARING P.
THREE, AMEND ORDINANCE THAT OFFICERS OF ELECTIONS SHALL BE RETAINED BY THE COUNTY AS INDEPENDENT CONTRACTORS.
PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE FOUR MINUTES TO SPEAK TO THE
[02:05:04]
PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.PLEASE RAISE YOUR ELECTRONIC HAND IN THE LOWER RIGHT HAND CORNER NOW TO BE RECOGNIZED.
PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HAND.
MR. CHAIRMAN, THERE'S NO ONE ON ZOOM WISHING TO SPEAK.
THERE'S NO ONE ON ZOOM NOR IN THE ROOM WISHING TO SPEAK ON ITEM THREE.
WE WILL NOW CLOSE TO PUBLIC INPUT PORTION OF ITEM THREE AND RETURN THE MATTER OVER TO THE BOARD BOARD MEMBERS.
I WOULD ENTERTAIN A MOTION AT THIS TIME.
OK, IT'S BEEN PROPERLY MOVED BY MR. HUNTER IS SECOND BY MRS. WAYMACK THAT THE BOARD WOULD APPROVE THIS ORDINANCE AMENDMENT, WHICH WOULD ALLOW THAT THE STATE THAT THE OFFICERS OF AN ELECTION, WOULD BE RETAINED BY THE COUNTY AS INDEPENDENT CONTRACTORS.
YOU READY FOR THE QUESTION? MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. CARMICHAEL MS. MS. WAYMACK YES.
THE MOTION IS CARRYING ON ITEM P THREE PUBLIC HEARING ITEM P THREE.
WE NOW MOVE ON TO P4, WHICH WHICH A LEASE AGREEMENT FOR USE OF A PORTION OF THE PRINCE GEORGE CWC BUILDING AND THIS IS TAB.
YES, MR. CHAIRMAN, MEMBERS OF THE BOARD REPRESENTATIVES OF AMERICAN LEGION POST 1703 HAVE APPROACHED THE COUNTY TO REQUEST THAT THE COUNTY LEASE A ROOM TO THEM AND THE CENTRAL WELLNESS CENTER, WHICH WE USE FOR ACTIVITIES THAT SUPPORT THE WELL-BEING OF AMERICANS, VETERANS, THEIR FAMILIES, THE MILITARY AND COMMUNITIES BY THE DIVISION OF MUTUAL HELPFULNESS.
IN ORDER TO LEASE THE REAL ESTATE OWNED BY THE COUNTY, THE COUNTY MUST FIRST HOLD A PUBLIC HEARING PURSUANT TO VIRGINIA'S SECTION FIFTEEN POINT TWO EIGHTEEN HUNDRED A DRAFT LEASE IS INCLUDED IN YOUR PACKET A MOTION APPROVING THE COUNTY.
THE COUNTY IS LEASING THE ROOM AND THE CENTRAL WELLNESS CENTER IS REQUESTED TO THE ADVERTISEMENT.
WE ONLY NEED TO ADVERTISE IT ONCE SINCE IT WAS A LEASE OF PROPERTY.
I'D BE HAPPY TO ANSWER ANY QUESTIONS OR ANY QUESTIONS.
ARE THERE ANY QUESTIONS FOR MR. WHITTEN ON THIS TOPIC? P4, IF NOT, LADIES AND GENTLEMEN, ITEM P4 WILL NOW OPEN THIS ITEM UP FOR PUBLIC INPUT FOR PUBLIC HEARING ITEM P4.
IF THERE'S ANYONE IN THE ROOM WISHING TO COME FORWARD AND SPEAK ON THIS MATTER, PLEASE MAKE YOUR WAY TO THE PODIUM AT THIS TIME.
IF YOU DO WANT TO SPEAK, YOU'LL STATE YOUR NAME, YOUR ADDRESS.
YOU'LL BE GIVEN FOUR MINUTES TO SPEAK.
ANYONE WISHING TO SPEAK ON ITEM P FOR.
SEEING NO ONE MOVING THIS WAY, MR. STOKE, WOULD YOU PLEASE CHECK ON ZOOM FOR US, PLEASE, FOR ALL ZOOM PARTICIPANTS, WELCOME TO PUBLIC HEARING P4 LEASE AGREEMENT BETWEEN THE COUNTY AND AMERICAN LEGION POST 1703.
PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE FOUR MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.
PLEASE RAISE YOUR ELECTRONIC HAND IN THE LOWER RIGHT HAND CORNER NOW TO BE RECOGNIZED.
PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HAND.
MR. CHAIRMAN, THERE IS NO ONE ON ZOOM WISHING TO SPEAK.
THERE IS NO ONE ON ZOOM AND NO ONE HERE IN THE ROOM, WE WILL NOW CLOSE THE INPUT PORTION OF PUBLIC HEARING ITEM NUMBER FOUR AND RETURN THIS MATTER OF BACK OVER TO THE BOARD.
BOARD MEMBERS, WHAT'S YOUR PLEASURE? SO MOVE, MR. WEBB.
IT'S BEEN PROBABLY MOVED BY MR. WEBB AND SECOND BY MRS. WAYMACK THAT THE BOARD WOULD APPROVE THE LEASE OF THE AMERICAN LEGION POST 1703 TO LEASE A ROOM IN THE CENTRAL WELLNESS CENTER.
BOARD MEMBERS, YOU'VE HEARD THE MOTION.
YOU'RE READY FOR THE QUESTION.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL MRS WAYMACK? YES, MR. BROWN.
OK, THE MOTION IS CARRIED ON ITEM PUBLIC HEARING ITEM P4.
OUR LAST PUBLIC HEARING ITEM IS P5, WHICH IS TO APPROVE THE SCHEDULE OF CHARGES FOR THE ANIMALS CONFINED AT THE ANIMAL HOUSE SHELTER ON AN ANNUAL BASIS.
TAB 20 IN YOUR BOOKS BOARD MEMBERS MR. WHITTEN.
YES, MR. CHAIRMAN, MEMBERS OF THE BOARD MR. ASHCRAFT.
THE COUNTY CURRENTLY REFERS TO THE ANIMAL SHELTER AS A POUND, WHICH IS AN OLDER TERM.
I REMEMBER COLLECTING POUND PUPPIES WHEN I WAS A KID.
YOU DON'T REALLY HEAR THAT TERM ANYMORE.
IT ALSO REFERENCES OLD VIRGINIA CODE SECTION AND LISTS AN OLD SCHEDULE
[02:10:01]
CHARGES FOR THE ANIMALS CONFINED AT THE ANIMAL SHELTER.THE PROPOSED ORDINANCE WOULD AMEND SECTION SIX FORTY NINE TO CHANGE THE REFERENCE OF POUND TO SHELTER.
IT WOULD ALSO REFERENCE THE CURRENT CODE OF VIRGINIA SECTIONS RELATING TO COUNTY PUBLIC ANIMAL SHELTERS.
IT WOULD ALSO AUTHORIZE THE BOARD SUPERVISORS TO APPROVE THE SCHEDULE OF CHARGES FOR ANIMALS CONFINED AT THE SHELTER ON AN ANNUAL BASIS.
THE DRAFT ORDINANCE IS INCLUDED IN YOUR PACKET, A MOTION APPROVING THE AMENDMENT TO THE ORDINANCE AS REQUESTED.
THE ORDINANCE HAS BEEN PROPERLY ADVERTISED TO BE HAPPY TO ANSWER ANY QUESTIONS.
ARE THERE ANY QUESTIONS FOR MR. WHITTEN ON THIS TOPIC? I'M GOOD, WE'VE ALREADY DISCUSSED.
I DON'T SEE ANYONE RAISING ANY QUESTIONS.
SO LADIES AND GENTLEMEN, THIS IS PUBLIC HEARING ITEM P FIVE.
WE WILL NOW OPEN THAT ITEM UP FOR PUBLIC INPUT.
IS THERE ANYONE HERE IN THE ROOM THAT WOULD LIKE TO COME UP AND SPEAK ON P5 RELATED TO WHAT WAS JUST DISCUSSED? ANYONE HERE IN THE ROOM WISHING TO SPEAK PLEASE COME FORWARD AT THIS TIME.
NOT SEEING, ANYONE COMING FORWARD MR. STOKE, WOULD YOU PLEASE CHECK ON ZOOM, PLEASE, SIR? FOR ALL ZOOM PARTICIPANTS WELCOME TO THE PUBLIC HEARING P5 AUTHORIZED BOARD TO APPROVE SCHEDULE OF CHARGES FOR ANIMALS CONFINED AT THE ANIMAL SHELTER ON AN ANNUAL BASIS.
PLEASE STATE YOUR NAME AND ADDRESS AND YOU WILL HAVE FOUR MINUTES TO SPEAK TO THE PRINCE GEORGE COUNTY BOARD OF SUPERVISORS.
PLEASE RAISE YOUR ELECTRONIC HAND IN THE LOWER RIGHT HAND CORNER NOW TO BE RECOGNIZED.
PHONE USERS MAY PRESS STAR NINE TO RAISE THEIR HAND.
MR. CHAIRMAN, THERE'S NO ONE ON ZOOM WISHING TO SPEAK.
THERE'S NO ONE ON ZOOM AND NO ONE HERE IN THE ROOM.
WE WILL NOW CLOSE THE PUBLIC INPUT PORTION OF PUBLIC HEARING ITEM P 5, RETURN THE MATTER BACK OVER TO THE BOARD.
BOARD MEMBERS, WHAT'S YOUR PLEASURE? SO MOVE, NEED A SECOND, PLEASE.
BEEN PROPERLY MOVED BY MR. HUNTER AND SECOND BY MRS. WAYMACK THAT THE BOARD WOULD APPROVE AN ORDINANCE AMENDING SECTION 6-149, AUTHORIZING THE BOARD OF SUPERVISORS TO APPROVE THE SCHEDULE OF CHARGES FOR ANIMALS CONFINED AT THE ANIMAL SHELTER ON AN ANNUAL BASIS.
YOU'VE HEARD THE MOTION, YOU'RE READY FOR THE QUESTION, MRS KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. BROWN.
THE MOTION IS NOW CARRIED ON ITEM P5.
LADIES AND GENTLEMEN, THAT COVERS ALL OF THE ITEMS THAT WE HAD UP FOR OUR PUBLIC HEARINGS FOR TONIGHT.
I NEED TO GO BACK REAL QUICK AND SEE, ARE THERE ANY SUPERVISOR COMMENTS THAT
[SUPERVISORS’ COMMENTS]
THAT ANYONE WANTS TO MAKE? AND I'LL START WITH VICE CHAIR WAYMACK.AS WE GET READY TO CELEBRATE THANKSGIVING, I WANT TO.
PROFESS MY THANK BLESSINGS AND THANKSGIVING FOR EVERY THING WE HAVE HERE IN THIS WONDERFUL COUNTRY, AND I ASK THAT ALL OF YOU BE THANKFUL FOR THE GOODNESS WE HAVE HERE IN PRINCE GEORGE COUNTY AND THAT THOSE ARE MY COMMENTS FOR THE NIGHT.
MR. CARMICHAEL, JUST ECHO VICE CHAIRMAN, WAYMACK, JUST HAPPY THANKSGIVING TO EVERYONE, ALL YOUR FAMILIES BE SAFE AND AND ENJOY SOME GOOD QUALITY TIME WITH YOUR FAMILY AND FRIENDS.
AS LAST YEAR, DUE TO THE PANDEMIC, A LOT OF THOSE SPECIAL TIMES WERE TAKEN FROM US AND HOPEFULLY WE CAN SQUEEZE BY THIS YEAR AND ENJOY SOME MUCH NEEDED TIME TOGETHER.
HAPPY THANKSGIVING, EVERYBODY'S FAMILY, FRIENDS.
YES, I JUST WANT EVERYBODY TO REMEMBER THAT WE HAVEN'T CLEARED THE PANDEMIC, AS MR. ASHCRAFT SAID EARLIER.
SO IF YOU HAVEN'T GOTTEN A FLU SHOT, GET A FLU SHOT.
GET YOUR COVID SHOTS IF YOU'RE SO INCLINED.
THE CRATER HEALTH DISTRICT ASKED ME TODAY TO LINE UP ANOTHER ONE FOR THE 29TH AT UNITY AND THE SIXTH AT UNITY IN THE AFTERNOONS, FROM ONE TO FOUR FOR OR ONE TO THREE, I'M NOT SURE WHICH.
ALSO, PAUL BURRIS HAS ASKED ME TO SET UP ONE FOR HIM OR HIS CHURCH AT OAKLAND, AND WE'RE WORKING ON POSSIBLY THE SECOND AND OR THIRD OF THAT NIGHT, BUT OR THAT AFTERNOON AS WELL.
SO THERE'S THERE'S SOME AROUND.
IT'S ALSO EASY TO GET THEM AT MANY OF YOUR CVS AND RITE AID AND PLACES LIKE THAT.
SO, YOU KNOW, DON'T LET DON'T WAIT FOR ONE TO BE SCHEDULED.
[02:15:02]
IF YOU HAVE SOMEBODY THAT'S A SHUT IN, IT NEEDS A VACCINATION.LET ME KNOW, AND I'LL CHECK WITH CRATER HEALTH DISTRICT TO SEE IF WE CAN'T GET A NURSE TO COME OUT AND ACTUALLY ADMINISTER IT.
TRAVEL NURSE PROBABLY WON'T DO THE FLU SHOT.
AT ANY RATE, DO GET THOSE PRACTICE SAFETY.
YOU'RE GOING TO BE SITTING AT AROUND A TABLE, EATING TURKEY AND ALL THAT KIND OF STUFF.
BUT JUST THINK ABOUT IT WHEN YOU'RE DOING THAT.
IF YOU DON'T FEEL GOOD, DON'T SPREAD ANYTHING THAT MIGHT BE SPREAD.
IT'S SO EASY TO DO IT, AND IT'S MR., ASHCRAFT SAID.
WE'VE LOST A PERSON TO EACH OF THE LAST THREE WEEKS, SO IT'S STILL HAPPENING.
SO BE CAREFUL AND HAPPY THANKSGIVING.
I'D LIKE TO START OUT WITH SAYING, HAPPY THANKSGIVING TO EVERYONE.
I DO SIT HERE TONIGHT WITH A HEAVY HEART.
I LOST MY BROTHER IN LAW MONDAY.
AND, YOU KNOW, SOMETIMES NO MATTER WHAT GOES ON IN LIFE, YOU STILL HAVE THINGS YOU HAVE TO BE COMMITTED TO.
AND IT WAS TOUGH FOR ME TONIGHT BECAUSE I WASN'T ABLE TO GO TO THE FUNERAL THIS AFTERNOON BECAUSE OF OUR COMMITMENT TO YOU ALL AND COMMITMENT OF MY SERVICE AS THE CHAIRMAN OF THIS BOARD.
JUST ENJOY EACH AND EVERY DAY THAT YOU SPEND WITH YOUR LOVED ONES, FRIENDS.
SO I JUST WANTED TO STATE THAT I WANT TO END ON A POSITIVE NOTE.
MR. ASHCRAFT, I'M GLAD WE GOT YOU, GUY.
AND AGAIN, YOU'RE GOING TO BE MISSED, BUT WE'RE PROUD OF THE THINGS THAT YOU'VE DONE FOR THIS COUNTY PASS BOARDS, I'M SURE, PROUD FOR YOUR SERVICE AND WORKING WITH THEM.
AND AGAIN, WE ALL JUST WANT TO SAY THANK YOU FOR YOUR SERVICE TO THIS COUNTY.
I WANT TO, YOU KNOW, APPLAUD YOU FOR YOUR INTERACTION WITH ME OVER THIS PAST YEAR OR THESE PAST 10, 11 MONTHS AS BEING THE CHAIRMAN OF THIS BOARD, I'VE LEARNED A LOT ABOUT WHAT HAPPENS IN AND OUTSIDE BY WORKING WITH YOU.
AND YOU'VE MADE THIS EXPERIENCE EXTREMELY ENJOYABLE, SIR.
WELL, NEXT MOVE ON TO OUR REPORTS.
[REPORTS]
I NEED TO GET AN UPDATE ON THE REAL ESTATE TAX MORTGAGE ESCROW ISSUE FROM MRS. SUSAN VARGO.GOOD EVENING, EVERYONE, AND THE ESSENCE OF TIME HERE, SO FORTH.
YOU COULD HAND THEM ALL TO HIM, AND HE CAN PASS SOME BILL, WE CAN PASS THEM.
THE EXTRAS THAT ARE LEFT, DO YOU MIND IF WE PUT THEM OUT ON THE TABLE IN CASE THAT'S FINE, THAT'S FINE.
IF SOMEONE IN THE AUDIENCE WOULD LIKE TO PICK UP ON? CERTAINLY.
SO AS YOU CAN SEE, AND I'VE HEARD IN THAT TYPE OF THING, A FILE WAS SENT AND IT IT CLEARED.
IT INCLUDED THE ENTIRE YEAR AMOUNT.
SO THEN ONCE WE LEARNED THAT THERE WAS A PROBLEM AS FAR AS ON THIS, I WILL SAY THAT.
THE REGULAR PROCEDURE FOR THIS AND SO FORTH IS USUALLY ONCE ANY TYPE OF FILE IS SENT.
THERE'S A VERIFICATION PROCESS THAT'S GOING THROUGH AND SO FORTH.
I HOUNDED THEM LIKE CRAZY TO TRY TO GET VERIFICATION, EVEN TO TELL ME THAT THEY RECEIVED THE FILES.
AND THAT COMMUNICATION JUST WAS FROM THE VERY START WAS SOMETHING THAT DID NOT GO VERY WELL.
IT WAS LIKE OCTOBER 30TH IS WHEN WE ACTUALLY LEARNED THAT THE FULL AMOUNT WAS BEING REPORTED AND CITIZENS WERE CALLING AND TELLING US THAT THEIR FULL AMOUNT HAD BEEN ESCROWED, THAT WE HAD OUR WE HAD BEEN DISPERSED THE FULL AMOUNT TO US AND THAT TYPE OF THING.
WE IMMEDIATELY SENT THIS FILE ON NOVEMBER 1ST, SENT THEM WITH THE FIRST INSTALLMENT ONLY.
WELL, FROM THAT TIME ON TO NOVEMBER 12TH IS WHEN WE DID RECEIVE THE FILE FROM THE SERVICING AGENT, WHICH IS A THIRD PARTY VENDOR, AND IT RECEIVED IT.
IT INCLUDED ONLY THE FIRST INSTALLMENT.
[02:20:03]
SO THAT TELLS ME THAT SOME COMMUNICATION WAS MADE AS FAR AS WE DON'T WE AS PRINCE GEORGE COUNTY TREASURER'S OFFICE ONLY RECEIVED THAT FIRST INSTALLMENT.BUT WE STILL HAD INFLUXES OF CALLS STATING WHERE IS MY REFUND? THE FULL INSTALLMENT HAS BEEN FOR THE FULL YEAR HAS BEEN SENT TO YOU.
MY SEVERAL PEOPLE TOLD ME THAT THEY'VE ALREADY GOTTEN A NEW ANALYSIS THAT THEIR PAYMENT WAS GOING TO GO UP.
THEIR ESCROW WAS IN THE MINUS, JUST INCREDIBLE AS FAR AS THE NUMBER OF CALLS AND SO FORTH, WHICH AS SOON AS WE HAD ON THAT FROM THAT POINT ON.
I COULDN'T GET ANYBODY TO RESPOND BACK TO ME TO LET ME KNOW WHAT TOOK PLACE WHEN WE ONLY RECEIVED THE FIRST INSTALLMENT.
IT WASN'T UNTIL THE MORNING OF THE 18TH THAT THE SENIOR LEADER FOR THIS SERVICING AGENT FINALLY CALLED ME, AND SO I HAD TO GO THROUGH THE PROCEDURE.
ONE BY ONE IS THAT KIND OF THING TO ASK THEM ALL THE QUESTIONS WHY WAS THIS HAPPENING? THAT TYPE OF THING? BECAUSE THIS IS THE FIRST TIME THAT EVER THAT THIS HAS EVEN HAPPENED.
EVEN WHEN WE SENT A FILE LIKE THAT, VERIFICATION WAS DONE LIKE IT SHOULD HAVE BEEN FROM THE VERY START.
WE WOULD HAVE NEVER HAD THIS TO HAPPEN.
BUT NOT SAYING THAT THAT SHOULD THAT FILE SHOULDN'T HAVE BEEN SENT WITH THE FULL AMOUNT, BUT THERE WERE OTHER PROCEDURES TO GO ABOUT TO HAVE THAT TAKEN CARE OF.
ONCE I SPOKE WITH THE SENIOR LEADER BEFORE HANGING UP WITH HIM AND SO FORTH, I SAID, WELL, I HAVE A MEETING THIS AFTERNOON AT 2:30 WITH MY COUNTY ADMINISTRATOR OR IN MY COUNTY ADMINISTRATOR OR DEPUTY ADMINISTRATOR OF FINANCE.
WOULD YOU BE IN ON THAT MEETING? AFTER HE KIND OF PAUSED AND DELIBERATED AND KIND OF ASKED ME AGAIN, WHO'S GOING TO BE ON THIS? HE DID MEET WITH THE THREE OF THE FOUR OF US MET TOGETHER BY ZOOM, AND I LET EACH AND EVERY ONE AS FAR AS MR. ASHCRAFT MYSELF, BETSY ASKED THESE QUESTIONS AS FAR AS WHAT WAS GOING ON WITH THIS AND SO FORTH.
HE WAS ADVISED THAT HE WOULD NOT BE ABLE TO BE INCLUDED IN A ZOOM AS FAR AS PRESENT AT THE BOARD MEETING.
THAT QUESTION WAS ASKED BY MR. ASHCRAFT.
AFTER I LEARN IN DETAIL OF DIFFERENT THINGS THAT TOOK PLACE AND SO FORTH THAT PROMPTED THE NOVEMBER 19TH PRESS RELEASE TO GIVE UPDATES AS TO WHAT WAS EXACTLY WHEN WE FINALLY COULD FIND THAT INFORMATION OF WHAT EXACTLY WAS TAKING PLACE WITH THIS AND SO FORTH TO TRY TO GIVE THE PUBLIC A BETTER PERSPECTIVE OF WHAT EXACTLY WAS TAKING PLACE.
ALSO WITH THAT, THE SERVICING AGENT AGREED TO HAVE IT WAS TWO MEMBERS OF THEIR TEAM TO SEND THEM EMAILS, WHICH MY STAFF AND MYSELF.
WE ARE JUST INFLUX IN THEM WITH THE EMAILS OF ANYBODY CALLS OR GIVES ME ANY KIND OF HINT THAT SOMETHING'S GOING ON WITH THEIR ESCROW.
I'LL BE HONEST WITH YOU, I'VE SEEN.
I DON'T DO SOCIAL MEDIA MYSELF, BUT I'VE BEEN MONITORING THAT.
IF I SEE ANYTHING OF THAT OF ANYTHING, I'M SENDING IT TO THEM SO THAT IT CAN.
IT CAN EXPEDITE OR TRY TO HELP IN ANY WAY POSSIBLE TO GET THESE THINGS EXPEDITED.
JUST TODAY, I HAD A CITIZEN COME IN TODAY AND THERE WAS A PAYMENT MADE IN ERROR BY THE SERVICING AGENT TO THEIR ACCOUNT.
WHEN I CALLED FINALLY ABLE TO GET THEM TO TALK TO ME ON THE PHONE, THEY SAID, YES, THIS THIS IS AN HONEST GROWING THAT NEEDS TO COME BACK.
GAVE ME THE PARCEL NUMBER, AND I LOOKED IT UP, AND I SAID, WELL, THIS FIGURE DOES NOT EVEN MATCH THIS PARCEL HERE.
AND THEY SAY, OH WELL, WE SENT YOU THE FULL AMOUNT THAT WE HAD RECORDED, BUT WE ALSO SENT THIS AMOUNT.
IN THE FALL AS WELL, BUT IT WAS AN ERROR ON THE WRONG PARCEL.
SO EVEN THOUGH THIS IS STRATEGICALLY SOMETHING THAT WE HAVE TO AND IT WILL BE CORRECTED, I'M LEARNING AND MAKING NOTES AS WE GO SO THAT WE CAN IMPROVE THIS FOR EVERYONE'S SAKE AS FAR AS ON THIS GOES.
ALSO, THERE HAVE BEEN NOT ONLY WITH THIS ELECTRONIC FOUL, BUT WE STILL ARE RECEIVING INDIVIDUAL LOAN CHECKS IN THE MAIL, WHICH TODAY I COLLECTED THEM ALL AS MUCH AS I COULD CALL THE SERVICING AGENT AND SAID, OK, WHAT DO YOU NEED FROM ME WITH THESE? AND I WENT TO UPS AND HAD THEM EXPEDITED TO BE THERE TOMORROW BY 10:30 IN THEIR OFFICE, IN THEIR HANDS TO EXPEDITE THOSE PAYMENTS TO GET CORRECTED.
SO I'M TRYING ANY MEANS POSSIBLE TO TRY TO GET THIS EXPEDITED AND CORRECTED, AS YOU CAN SEE ON THIS TIMELINE AND WHAT HAVE YOU.
ALSO, WHEN THE PRESS IS DONE, THEN I HAD A IN-PERSON INTERVIEW WITH WAYNE KOVAL TO TRY TO HELP AS WELL.
ONCE I LEARNED AS FAR AS THERE'S A MOBILE APP THAT YOU CAN GO TO, THERE WAS A
[02:25:04]
TYPO ON THERE.THAT WAS STATED, THE DUE DATES WERE TO DECEMBER 1ST AND JUNE 5TH.
SO THEN I'M IMMEDIATELY CONTACTED THEM AND LET THEM KNOW THAT THAT WAS AN ERROR.
WELL, ONCE AGAIN, SOMETHING IN ERROR.
THE SOCIAL MEDIA JUST WENT WITH IT AGAIN, SO GETTING IT FROM ALL ANGLES AS FAR AS THAT.
BUT I DID CONTACT THEM AND THEY WERE SUPPOSED TO CORRECT THAT AS FAR AS ON THE MOBILE APP TO BE DECEMBER 5TH AND JUNE.
I RECORDED MY OWN INTERVIEW, SO I KNOW WHAT I SAID.
IT WAS DECEMBER 5TH AND JUNE 5TH.
BUT THE TYPO WAS WITHIN THE NEWS MEDIA.
SO I WANT TO MAKE THAT CLEAR THAT I DID GET THAT CORRECTED AS WELL.
SOME CUSTOMERS HAVE ALREADY TOLD ME THAT IT'S BEEN CORRECTED.
SOME CUSTOMERS HAVE SAID THEY SEE THE FUNDS GOING BACK IN THEIR ACCOUNT, BUT THEY'RE NOT COMPLETELY CLEAR AS FAR AS BECAUSE IT'S STILL SHOWN THAT SECOND INSTALLMENT FOR THE FULL AMOUNT.
SO WE'RE GETTING THERE LITTLE BY LITTLE, BUT IT WILL BE CORRECTED.
I'M ON IT EVERY SINGLE DAY THAT I KNEW POSSIBLY HOW.
AND IT WILL GET CORRECTED AND THEY ASK IT BECAUSE IN THE COURSE OF THE CONVERSATION AND THE CONVERSATIONS THAT I HAVE HAD, I SAID NOBODY'S PAYMENT IS GOING TO GO UP AND THIS ESCROW WILL BE CORRECTED.
IT'S JUST A MATTER OF TIMING AND A MATTER OF THIS THIRD PARTY VENDOR GETTING THE INFORMATION BACK TO THESE MORTGAGE INDIVIDUAL MORTGAGE COMPANIES SO THAT THEY CAN REPORT TO THE CUSTOMERS CORRECTLY.
THE COMMUNICATION HAS BEEN THE ONE THING THAT HAS NOT BEEN FULFILLED AT ALL.
THE MORTGAGE COMPANIES, INDIVIDUALLY, WHEN THE CUSTOMERS CALL IN, THEY WERE JUST TELL THEM THAT THE FULL AMOUNT HAS BEEN DISBURSED TO THE COUNTY AND THAT'S ALL THEY CAN DO.
THAT'S WHY I WENT ANYWAY, AND EVERYONE THAT THEY CALL OR ASK OR ANYTHING THAT I HEAR ON THIS, I'M SENDING IT DIRECTLY TO THIS THIRD PARTY HERE TO TRY TO EXPEDITE, GET WHATEVER THEY NEED AS FAR AS TO GET THIS EXPEDITED TO GET IT TAKEN CARE OF.
THE FUNDING'S FOR THOSE WERE NEVER RECEIVED BY PRINCE GEORGE COUNTY.
THEY WERE RECEIVED BY THIS THIRD PARTY VENDOR.
NOW TO BE REROUTED BACK TO THESE INDIVIDUAL MORTGAGE COMPANIES.
SO THAT'S WHERE WE STAND RIGHT NOW TO GET THIS CORRECTED.
COMMUNICATION AND CORRECTIONS MADE TO EACH AND EVERY ONCE ACCOUNT.
CAN I ADD SOME COLOR COMMENTARY TO THAT, IF YOU DON'T MIND? YOU CAN.
AND I WANT TO TRY TO SIMPLIFY IT A LITTLE BIT FOR PEOPLE.
MOST OF US THAT HAVE OUR TAX PAYMENT COMING OUT OF OUR MORTGAGE.
FUNDING SOURCES, MEANING BANKS, THEY DEAL WITH THE SERVICING AGENT, MOST OF THEM.
SO WHEN THOSE MONIES ARE PULLED OUT, IT IS DONE THROUGH THE SERVICING AGENT, THIRD PARTY SERVICING AGENT.
YES, WE SENT THE INCORRECT FILE.
WE PROBABLY DIDN'T COMMUNICATE AS EFFECTIVELY AS WE SHOULD.
WHEN WE REALIZE THAT THE FILE THAT HAD THE FULL AMOUNT WAS SENT.
SO NOW THE ISSUE IS, IN SOME CASES, THE SERVICING AGENT ONLY SENT US THE FIRST PAYMENT.
WE'RE STILL NOT SURE WHERE IT IS.
SO WHERE I'M TRYING TO EXPLAIN TO OUR RESIDENTS IS TWO THINGS.
ONE, IF YOU SEE THAT THIS HAS NOT BEEN CORRECTED, I WOULD START WITH MY MORTGAGE COMPANY FIRST TO TRY TO FIND OUT WHO THE SERVICING AGENT TO TRY TO FIND OUT WHERE THOSE FUNDS ARE BECAUSE IN A LOT OF CASES, PRINCE GEORGE COUNTY DOES NOT HAVE YOU HAVE THE FUNDS.
WE HAVE TWO OTHER MAJOR MORTGAGE COMPANIES THAT ARE ALSO DONE ELECTRONIC THEMSELVES.
THEY ALSO DID RECEIVE THE INFORMATION AS FAR AS ONLY SENDING US THE FIRST INSTALLMENT ONLY.
BUT THIS ONE, THAT'S THE SERVICING AGENT.
I KEEP REFERENCING TO THAT BECAUSE THEY DID NOT WANT THEIR NAME OUT THERE FOR [INAUDIBLE].
I UNDERSTAND THAT, BUT LIKE I SAID, THIS SERVICING AGENT NEEDS TO BE ON TOP OF IT AND LIKE I SAID, EVEN THE COMMUNICATION WITH THEM.
AS YOU CAN TELL FROM NOVEMBER 1ST, WHEN WE SENT THE CORRECTED FILE UP UNTIL THE 18TH WAS WHEN I COULD FINALLY GET SOMEBODY VERBALLY TO TO TALK TO ME, IT WAS THEY WANTED TO DO EMAILS, COMMUNICATION AND THIS TYPE OF THING WHEN I NEEDED TO HAVE SOMEONE CALL ME AND GO THROUGH THIS PROCESS WITH ME STEP BY STEP.
AND IN FACT, WHEN I DID, THAT IS FINALLY WHEN THEY REALIZED THEMSELVES, THE SERVICING AGENT THAT, OH, PRINCE GEORGE COUNTY DIDN'T GET THE FULL AMOUNT THAT WE ONLY RECEIVED THE FIRST INSTALLMENT AND THEN THEY GOT ON IT AS FAR AS TO TRY TO GET WITH THEIR
[02:30:03]
BIGGEST COMPANIES AND THAT KIND OF THING TO MAKE SURE THAT THOSE FUNDS WERE RETURNED BUT.AND I GUESS WHAT'S COMING FROM IS I'M JUST TRYING TO MINIMIZE US POINTING A FINGER.
I DON'T WANT TO PLAY THE BLAME GAME.
I DON'T I DON'T LIKE DOING THAT AT ALL AND SO FORTH.
BUT I JUST WANT TO MAKE EVERYONE UNDERSTAND THAT THE COMMUNICATION, CUSTOMER SERVICE, HOWEVER YOU WANT TO WORD IT AND SO FORTH THROUGHOUT THE WHOLE PROCESS HAS BEEN MINIMAL TO TRY TO GET THIS THING EXPEDITED.
AND LIKE I SAID TODAY, I JUST KNEW THAT WITH THE MAIL OR THIS, THAT OR WHATEVER THESE PAYMENTS THAT WE HAD AND SO FORTH, I TOOK IT UPON MYSELF TO GO AND HAVE IT SENT SO THAT THEY COULD GET THEM BACK TO GET THEM CORRECTED.
SO WE ARE ACTIVELY TRYING TO WORK WITH THE SERVICING AGENT.
WE ARE TRYING TO MAKE SURE WHATEVER COMES IN, WE GET IT BACK.
I DO WANT TO SAY ONE OTHER QUICK THING MS. DREWRY.
WHAT WAS THE PROCESS THAT WE NEED TO MAKE CUSTOMERS AWARE OF THAT MAY HAVE HAD A STATEMENT SENT TO THEM ABOUT THEIR PAYMENT GOING UP? YOU USE THE TERM.
WAS IT ASKING FOR SOMETHING A READ SOMETHING OF THEIR MORTGAGE? RECALCULATION, IT'S A RECALCULATION OF THEIR ESCROW.
WHAT IS IT? JUST I WANT TO BE ABLE TO STATE IT CLEARLY FOR PEOPLE SO THAT THEY HEAR.
[INAUDIBLE] AS FAR AS IN THE PRESS RELEASE, IT SAYS THAT IT SAYS RECALCULATION OF YOUR MONTHLY ESCROW PAYMENT OR A REFUND FROM YOUR ESCROW ACCOUNT.
SO FOR THOSE THAT ARE HAVING AN ISSUE, YOU MAY WANT TO REACH OUT TO YOUR MORTGAGE COMPANY BECAUSE IF THEY'VE RECEIVED IT, YOU STILL WANT THEM TO GO BACK AND DO THIS RECALCULATION, BECAUSE THAT'S THE SAVING GRACE OF YOU MAY BE HAVING TO PAY RIGHT NOW BASED ON THAT CALCULATION THEY DID WHEN YOU WERE SHORT.
SO I JUST WANT TO MAKE THAT CLEAR.
WERE YOU TRYING TO GET MY ATTENTION? I TRYING TO UNDERSTAND.
IT'S BEEN A COUPLE OF YEARS SINCE I HAD THEM A MORTGAGE AND I DID HAVE ESCROW THAT CAME OUT AND WE DIDN'T HAVE THE ISSUE.
AT ANY TIME AND JUST TRYING TO UNDERSTAND WHERE ANY OF OUR TAXPAYERS BE PENALIZED FOR HAVING A LATE.
PAYMENT COMING TO YOUR OFFICE AND.
BEFORE WE GET INTO A ANOTHER ISSUE, YOU WOULD HAVE TO CORRECT IF THEY'RE NOT RESPONSIBLE FOR THE ERROR WOULD THEY PAY ANY PENALTIES OR INTEREST.
THERE'S USUALLY A AND AS EVERYONE KNOWS WITH THE POSTAL SERVICE ALSO WITH THAT, THAT BECOMES A HUGE ISSUE FOR US IN OUR OFFICE EVERY YEAR.
IT SEEMS TO GET UNDOUBTEDLY WORSE AND WORSE AS FAR AS WHEN RURAL AREAS SEND IN THEIR PAYMENTS AND THAT KIND OF THING, I'VE HAD THEM EVEN CALL THAT THEY DID NOT EVER RECEIVE THEIR BILL OR EITHER PART OF THE ROAD DID RECEIVE THE BILL.
SO THE NEIGHBORS TOLD THEM THEY GOT THEIR BILL AND THEY DIDN'T, THAT KIND OF THING.
SO WE'VE ALREADY HAD ISSUES WITH THE POSTAL SERVICE AS FAR AS ON THAT.
BUT THE FIFTH DOES FALL ON SUNDAY, SO ANY TIME IT FALLS ON THE WEEKEND, THEY HAVE TO DO THE FOLLOWING BUSINESS DAY BEFORE IT'S CONSIDERED ANY TYPE OF PENALTY OR INTEREST ON THAT, BUT USUALLY IN TIMES WITH WITH THE REAL ESTATE OR ANY OF THE TAX PAYMENTS THAT GOES.
WE ARE VERY CAUTIOUS AS FAR AS LOOKING AT WHEN THE POSTMARK IS OR PEOPLE CALL IN.
SO IN THIS PARTICULAR TIMEFRAME AND SO FORTH, WE WILL BE ALERTED ON IT.
WELL, I'M TALKING ABOUT THIS PARTICULAR ISSUE THAT YOU'RE GOING THROUGH.
WELL, THEY RECEIVE ANY PENALTIES OR INTEREST UNTIL THE PROVIDER OR WHOMEVER GETS IT STRAIGHT WITH YOU? OH NO.
LET ME LET ME LET ME ASK THIS.
THIS IS NOT AN ISSUE ABOUT THAT WE RECEIVE.
DID WE NOT RECEIVE THAT FIRST INSTALLMENT.
WE HAVE THE FUNDS FOR THAT ITS PEOPLE WERE CHARGED THE FULL AMOUNT.
RIGHT.SO THERE'S NO OTHER ISSUE.
NOT BEING LATE TO THE COUNTY FOR PAYING THEIR TAXES DUE BY DECEMBER 5TH.
SO THAT'S THE ISSUE IS NOW PEOPLE ARE GETTING NOTIFICATION THAT BECAUSE YOU'RE SHORT, YOUR PAYMENTS ARE GOING TO GO YES OR 600 DOLLARS TO MAKE UP THE DIFFERENCE.
THAT'S WHAT I'M TRYING TO COMMUNICATE AS FAR AS GETTING THOSE FUNDS BACK AND THAT THEY'VE GOT TO GET THESE NOT ONLY GET THEM BACK IN THERE, BUT THEY'VE GOT TO GET THEIR ESCROW ANALYSIS AND SO FORTH CORRECTED SO THAT THE PAYMENTS ARE NOT TO GO UP.
AND I'M SORRY, I DIDN'T MEAN TO DRAG THIS ON, BUT IT'S REALLY IMPORTANT THAT WE.
GET PEOPLE TO UNDERSTAND THE ISSUE.
YES, THAT IT'S NOT A JOKE TO US.
IT WASN'T ANYTHING THAT WAS NOT MAKING LIGHT OF IT, BUT WE'RE WORKING HARD TO TRY TO WORK WITH THE SERVICING AGENTS TO GET THIS CORRECT.
BECAUSE UNFORTUNATELY, MS. WAYMACK WAS REACHING OUT, TRYING TO HELP PEOPLE UNDERSTAND AND ADVISING THEM TO, YOU KNOW, TO GO TO THE TREASURER, RIGHT? AND DOGGONE IF SHE DIDN'T GET CHASTISED WITH THE COMMENT.
I WAS MADE CENTS, BUT I TRY TO STAY AWAY FROM IT.
IT'S HARD IN SOCIAL MEDIA, BUT THAT'S WHY I WAS GLAD IN A WAY THAT I WAS UP HERE AS WELL
[02:35:01]
TO TELL YOU THAT I TRIED TO DO DILIGENCE IN THE PUBLIC WITH THE INTERVIEW AND THEN CAME BACK AND WHAM.IN THE WRITTEN STATEMENT OF IT, IT STILL WITH ERROR.
MS. WAYMACK GOOD FOR YOU FOR REACHING OUT.
I'M SORRY YOU HAD TO DEAL WITH THEM.
WELL, I WAS TRYING TO UNGRATEFUL PEOPLE ALLEVIATE THEIR CONCERNS.
BUT SOCIAL MEDIA, AS YOU MAY KNOW, IT'S BEEN BURNED UP.
YOU KNOW, IT'S ALMOST ON FIRE.
OH YES, ABOUT ALL OF THIS AND A LOT OF PEOPLE WANT TO KNOW WHAT'S GOING TO BE DONE IN THE FUTURE TO PREVENT SUCH A.
WELL, LIKE I SAID, AS TRAGIC AS THIS IS TO TRY TO GET THROUGH IT, THAT KIND OF THING, EACH AND EVERY THING THAT HAS HAPPENED.
I HAVE IT DOCUMENTED BECAUSE LIKE I SAID TODAY, THERE WERE SOME OTHER CIRCUMSTANCES THAT SHOULDN'T HAVE, SHOULD NOT HAVE HAPPENED AT ALL WITH THIS CITIZEN HAVING TO COME IN AND THE PAYMENT BEING SENT TO US IN ERROR ON A WRONG PARCEL AND OTHER THINGS THAT HAVE COME ABOUT THAT WE WILL TAKE CARE OF AND MAKE SURE THAT IT DOES NOT HAPPEN AGAIN.
SO WHEN YOU SEND THE FILE, WHO VERIFIES IT, WHEN YOU SEND IT? IT IS SUPPOSED TO BE THE SERVICING AGENT THAT YOU'RE SUPPOSED TO LOOK AT, LIKE USUALLY IT'S FIVE TO 10 PARCELS OR THAT WE REFER TO AS FAR AS TO SEND IT TO US TO VERIFY THE AMOUNTS ARE CORRECT IN THE FILE.
I GUESS THAT'S WHERE I'M STRUGGLING A LITTLE BIT, BECAUSE IF WE'RE SENDING THE FILE.
YES, SIR, SHOULDN'T WE BE DOING A SANITY CHECK AND I'M GOING TO JUST USE YOU AS AN EXAMPLE, IF WE SEND THAT FILE AND YOU HAVE YOUR PAYMENT COMING OUT THROUGH YOUR MORTGAGE, WOULDN'T IT BE IDEAL EVEN IF YOU LOOKED AT THAT FILE TO MAKE SURE THAT IT'S IT'S ONLY BILLING YOU FOR ONE INSTALLMENT? AND NOT BOTH BECAUSE I TAKE I WAS AFFECTED.
AND SO I MEAN, IF I WORKED THERE, I WOULD HAVE LOOKED AND VERIFIED MY OWN INFORMATION, WHICH WOULD HAVE CLUED ME THAT SOMETHING WAS WRONG WITH THE FILE BEFORE WE EVER SENT IT OUT.
I WE CAN'T PUT OUR FAITH IN ANYONE ELSE OUTSIDE OF THIS COUNTY IF WE'RE THE SOURCE OF THE DATA.
SO MY RECOMMENDATION WOULD BE AS SOMEHOW WE DEVELOP A PROCESS TO DO SOME TYPE OF SANITY CHECK ON THAT FILE BEFORE WE TRANSMIT IT.
ONCE IT'S GENERATED, SOMEBODY NEEDS TO LOOK AT SOMETHING TO HAVE SOME CONFIDENCE THAT WE'RE BILLING FOR THE RIGHT.
THAT'S ON TOP OF THE LIST OF THE NEED.
YEAH, I WOULDN'T PUT THAT OWNERSHIP ON ANYONE ELSE OUTSIDE OF PRINCE GEORGE COUNTY BECAUSE IT'S OUR FILE.
AND THAT WOULD JUST BE MY SUGGESTION.
ANYONE ELSE WITH INPUT? I THINK WE'VE BEAT THIS SUBJECT ENOUGH.
THE OTHER THING THAT SOCIAL MEDIA WANTED WAS AN APOLOGY FROM THE COUNTY ABOUT ALL THE AGONY THEY HAVE ALLEGEDLY GONE THROUGH.
SO I DON'T KNOW HOW THE BEST WAY TO DO THAT IS [INAUDIBLE] JUST, YOU KNOW, THEY.
IN THE IN THE PRESS RELEASE, THEY'RE THE FIRST FEW WORDS IS WE APOLOGIZE FOR THE ERROR.
SO I MEAN, I DON'T KNOW WHAT ELSE.
TO TRY AND DO, ADMITTEDLY, I WENT ON ON THE AIR AS FAR AS ON THE NEWS THING AND TOLD THEM THAT YES, IT WAS AN INCORRECT AMOUNT, WAS SENT THAT TYPE OF THING.
GENERAL PUBLIC FROM THE BOARD, WE ARE DEFINITELY SORRY THAT THERE WERE ANY ISSUES WITH YOUR RESPECTIVE MORTGAGE TAX STATEMENTS OR TAX PAYMENTS THE COUNTY AS A WHOLE.
WE DO APOLOGIZE FOR THAT ERROR.
BUT REST ASSURED, WE ARE TRYING TO WORK WITH THE SERVICING AGENT TO GET THIS MATTER CORRECTED AS SOON AS POSSIBLE.
BUT THE THING THAT WE WOULD STILL ASK YOU TO DO IS IF YOU'VE BEEN AFFECTED OR RECEIVED NOTICE FROM YOUR PARTICULAR MORTGAGE COMPANY, PLEASE REACH OUT TO THEM TO GET THEM TO FIRST TO ENSURE YOUR PAYMENT HAS BEEN RECEIVED.
AND IF IT HAS TO ASK THEM TO RECALCULATE THAT SO THAT YOU CAN GET THAT TAKEN CARE OF.
WE CAN'T GO BACK AND FIX IT NOW, BUT WE CAN DEFINITELY DO EVERYTHING WE CAN TO TO MITIGATE THAT AND TO KEEP IT FROM HAPPENING IN THE FUTURE.
SO AGAIN, OUR SINCEREST APOLOGIES FROM ALL OF US UP HERE, FROM MR. ASHCRAFT, FROM ALL OF THE EMPLOYEES AND HERE IN THE COUNTY OF PRINCE GEORGE, WE DO APOLOGIZE.
YOU KNOW WHAT, BECAUSE OF THE SENSITIVITY.
BUT PLEASE COME UP TO THE MIC AND MAKE YOUR COMMENT IF YOU DON'T MIND, SIR.
STATE YOUR NAME AND STATE YOUR ADDRESS, I KNOW THIS IS NOT NORMAL WHAT WE DO, BUT IN THIS PARTICULAR INSTANCE.
YES, MY NAME IS BRENDON WILCOX.
I LIVE AT FORTY TWO THIRTY SEVEN CEDAR CREEK LANE.
[02:40:02]
YES, SIR.MY CONCERN IS IS I WAS NEVER CONTACTED.
THE WAY I FOUND OUT ABOUT THIS WAS JUST LAST WEEK.
I JUST JOINED A FACEBOOK GROUP, THE PRINCE GEORGE FACEBOOK GROUP, AND THEN THAT'S HOW I FOUND OUT ABOUT IT.
AND THEN OF COURSE I GO BECAUSE I DON'T NORMALLY CHECK MY ESCROW NORMALLY COMES OUT AUTOMATICALLY.
THEN I GO AND SEE THE I AM AFFECTED AND IT'S IN THE NEGATIVE.
AND SO WHAT I WOULD JUST SUGGEST IS IF THERE COULD BE SOME TYPE OF PROCESS OR SOMETHING, YOU KNOW, MAYBE BREAK IN CASE OF FIRE PROCESS OR WHAT.
I KNOW THIS IS NOT NORMAL, BUT MAYBE SOME TYPE OF PROCESS OR AN OFFICIAL WAY TO NOTIFY THE PUBLIC.
WHETHER IT BE MAIL OR WHATEVER, I DON'T THINK FACEBOOK IS AN OFFICIAL NOTIFICATION.
I KNOW MS. VARGO HAS BEEN ON THE NEWS AND SHE SAID SHE'S MADE A COUPLE OF POSTS ON FACEBOOK AND STUFF LIKE THAT, BUT I MYSELF NEVER FOUND OUT ABOUT THIS UNTIL LAST WEEK.
AND OF COURSE, I'M HAVING TO CALL MY MORTGAGE COMPANY.
THEN I FIND OUT ESCROW HAS A TAX DEPARTMENT.
CALLED THEM, THEY'RE CLOSED RIGHT NOW, AND IT'S JUST ALL THIS.
SO MY CONCERN IS JUST, IF IT HAPPENED TO ME, THERE'S PROBABLY OTHER CITIZENS THAT MAY NOT EVEN KNOW RIGHT NOW.
THAT WAS PART OF MY COMMENT EARLIER ABOUT WE DID NOT DO A GOOD JOB OF COMMUNICATING AND TO FIX THAT, HONESTLY, WE SHOULD HAVE MAILED A LETTER TO EVERY HOUSEHOLD THAT WE KNOW THEIR PAYMENT COMES THROUGH.
YOU KNOW, IT'S DONE NOT, YOU KNOW, THROUGH A MORTGAGE COMPANY OR SERVICING AGENT.
SO AGAIN, I CAN ADMIT WE FELL SHORT ON THAT AND WE NEED TO DO A BETTER JOB.
SO IN THE FUTURE, WE DO NEED TO PUT THAT OUT.
THERE ARE ELDERLY PEOPLE THAT DON'T HAVE SOCIAL MEDIA TO LOOK AT FACEBOOK, SO FACEBOOK IS NICE FOR A CERTAIN AUDIENCE.
BUT IN THIS PARTICULAR CASE, WE PROBABLY SHOULD HAVE DONE A MAILING AND WHATEVER THAT COST WAS.
SO YOUR POINT IS VERY WELL RECEIVED, SIR.
NEXT, MR. WHITTEN WILL GET AN ELECTION RECOUNT UPDATE FROM MR. WHITTEN.
YES, MR. CHAIRMAN, MEMBERS OF THE BOARD MR. ASHCRAFT, THAT'S GOING TO GIVE A QUICK UPDATE ON THE RECOUNT PROCESS.
WE HAD OUR PRELIMINARY HEARING LAST FRIDAY AND THE CASE IS PAUL BURROUGHS VERSUS [INAUDIBLE].
MR. BURROUGHS IS REPRESENTED BY J.
PAUL, AND MR. BURROUGHS HAD FILED THE PETITION IN COURT FOR THE RECOUNT SINCE IT WAS A SIX VOTE SPREAD AT ABOUT AN HOUR LONG HEARING LAST FRIDAY.
I'M A NECESSARY PARTY BECAUSE IF EITHER PARTY WANTS TO LOOK AT THE POLL BOOK, THEN I NEED TO BE PRESENT WHEN THEY LOOK AT THAT THUMB DRIVE.
SO THE PLAN IS THAT THE RECOUNT WOULD BE DECEMBER 2ND UNLESS ANYTHING CHANGES, BUT IT WOULD START AT 8:00 IN THE MORNING.
THERE WOULD BE 13 MACHINES FOR EACH OF THE PRECINCTS.
THERE WOULD BE TWO OFFICERS THERE CALLED RECOUNT OFFICERS.
TWO RECOUNT OFFICERS AT EACH STATION AND ALSO AT THE HEARING, WHERE THE CHAIRMAN OF THE SECRETARY OF THE ELECTORAL BOARD WAS THERE.
MR. RICHARDSON, THE REGISTRAR WAS THERE, AND [INAUDIBLE] WAS THERE.
SO THE ORDER WASN'T ENTERED BY THE COURT YESTERDAY.
IT'S ACTUALLY A THREE JUDGE PANEL.
SO IF EITHER OF THE OTHER TWO JUDGES HAVE QUESTIONS OR THEY WANT PROPOSED CHANGES TO THE PROCESS THAT COULD DELAY IT IF THEY WANT TO HAVE ANOTHER HEARING FIRST.
BUT I HAVEN'T HEARD ANYTHING OF THAT SORT YET, SO THE PLAN IS THAT DECEMBER 2ND WOULD BE THE RECOUNT STARTING AT 8:00 IN THE MORNING.
BUT IT IS OPEN TO THE PUBLIC, EXCEPT THEY'LL HAVE PLACES WHERE THE PUBLIC HAS TO STAND BECAUSE THEY DON'T WANT THE PUBLIC TO INTERFERE IN THE PROCESS, AND EACH OF THE CANDIDATES ARE ENTITLED TWO OBSERVERS AS WELL.
OK, SO IF THERE'S ANY QUESTIONS ABOUT THE PROCESS.
ANY QUESTIONS FOR MR. WHITTEN ON THE RECOUNT PROCESS? THIS IS DONE AT EACH OF THE PRECINCTS? THERE'S 13 PRECINCTS, SO THERE'LL BE A TABULATOR MACHINE FOR EACH OF THE PRECINCT.
MY UNDERSTANDING IS TEN THOUSAND VOTES, THEY HAVE TO COUNT 4000 AS WE'RE ABSENTEE AND THEN THEY'LL ALSO, IF ANY OF THE VOTES ARE REJECTED BY THE TABULATORS, THEY'LL THEN HAVE A SEPARATE REVIEW PANEL, TWO SETS OF FOUR PEOPLE THAT WILL REVIEW THE VOTES.
THEY CAN'T COME TO A CONSENSUS ON WHO THE VOTE WAS FOR.
THEN IT GOES TO THE THREE JUDGE PANEL WHO MAKES THE FINAL DECISION ON WHO THEIR VOTE SHOULD BE FOR.
THERE ARE SOME VOTES THAT ARE UNDERVOTES WHERE THAT OFFICE WASN'T VOTED FOR.
THERE'S SOME WHERE THERE'S OVER VOTES, WHERE THEY CHECK TO BOXES.
IT MIGHT BE THEY, YOU KNOW, YOU REALLY HAVE TO CHECK IT REALLY WITH DARKER INK.
YOU KNOW, YOU CAN'T JUST CROSS THROUGH IT OR SHOULD DO A CHECK MARK.
[02:45:02]
SO IT COULD BE SOME OF THOSE WHERE THE MACHINE SENT THEM BACK OUT, SO THEY'LL HAVE TO HAND COUNT THIS.SO IT SOUNDS LIKE I'LL PROBABLY BE ON ALL DAY PROCESS.
I WON'T BE THERE THE WHOLE DAY, BUT IF THEY NEED ME TO LOOK AT ANY OF THE POLL BOOKS, I'LL BE HERE.
BUT ALL THE MACHINES WILL BE THERE AT THE COURTHOUSE? GREAT 13 PRECINCTS BEING COUNTED AT? ALL THE MACHINES WILL BE IN THE JURY ROOM.
AND ALL THE VOTES ARE CURRENTLY AT THE COURTHOUSE UNDER LOCK AND KEY.
SO WHAT THEY HAVE TO DO IS REPROGRAM THE MACHINES.
SO IT'S ONLY FOR THE SHERIFF SELECTION, SO THEY'LL REPROGRAM THE NIGHT BEFORE, BUT THE SEALS ARE OVER THEM.
THEN THE NEXT MORNING, THE COURTHOUSE DOORS ARE OPEN AT 6:00.
MS. WAYMACK DIDN'T KNOW IF THEY HAD TO GO BACK TO THE REGULAR PRECINCTS OR ALL.
ALL THINGS BEING DONE ARE ALL BEING DONE AT THE COURTHOUSE? SO THEY'RE TRYING TO FIT EVERYONE INTO THE JURY ASSEMBLY ROOM.
IF THEY NEED A LITTLE EXTRA SPACE, THEY HAVE ANOTHER OFFICE THEY CAN USE, MAYBE FOR, LIKE THE REVIEW COMMITTEE.
AND SO THEY'RE STILL HAVING HOLDING COURT THE NORMAL CRIMINAL DOCKETS.
IT'LL BE A BUSY DAY OVER THERE, BUT ANY OF YOU ARE WELCOME TO GO VISIT AND SEE HOW THE PROCESS GOES, BECAUSE IT'S KIND OF RARE THAT YOU HAVE SUCH A CLOSE ELECTION, SO IT SHOULD BE AN INTERESTING PROCESS.
JUST THE LAST QUESTION YOU DID SAY THAT THE COUNTY IS RESPONSIBLE FOR THE COST OF SUCH REVOTE.
JAKE PAUL BEING MR. BURROW'S ATTORNEY, WE PAY FOR HIS FEES AS WELL.
I DON'T I'M NOT POSITIVE ON THAT.
I KNOW WE HAVE WE ARE RESPONSIBLE FOR THE COST OF ELECTION.
I THINK THAT'S JUST THE COST OF THE MACHINES AND THE RECOUNT OFFICERS.
I DON'T THINK WE PAY THE LEGAL COSTS, BUT NOW I DON'T WANT TO SPEAK TO THAT, BUT I DON'T BELIEVE THAT'S THE CASE.
I BELIEVE MR. BURROWS WOULD BE RESPONSIBLE FOR HIS OWN ATTORNEY.
BUT I CAN FIND OUT THAT ANSWER AND LET THE BOARD NOW.
BUT SINCE IT SEEMS LIKE IF WE'RE RESPONSIBLE FOR ALL OF IT, THEN THAT WOULD BE PART OF IT AS WELL.
IT CAN CHECK ON THAT CHECK IF IT'S LESS THAN HALF A PERCENT.
THE LOCALITIES RESPONSIBLE, IF IT'S BETWEEN HALF A PERCENT AND ONE PERCENT SPREAD, THE CANDIDATE FOUND THE POSSESSIONS RESPONSIBLE.
ANY OTHER QUESTIONS FOR MR. WHITTEN? ALL RIGHT.
THERE ARE NO POSTPONED ITEMS, SO WE'LL MOVE ON TO THE ORDER OF BUSINESS WHERE A1 WHICH IS
[ORDER OF BUSINESS]
A PERSONNEL POLICY SECTION, CHANGES FOR VARIOUS TOPICS.AND BOARD MEMBERS, IT'S TAB SEVEN IN YOUR BOOKS.
GOOD EVENING AGAIN, MR. CHAIRMAN, MEMBERS OF THE BOARD.
HOPEFULLY, THIS WILL GO VERY QUICK.
WE'VE GOT FIVE PERSONNEL POLICY CHANGES.
THREE ENTITLED ONE IS ENTITLED DEFINITIONS.
ONE IS EMPLOYEE GRIEVANCE PROCEDURES AND ONE IS EQUAL EMPLOYMENT OPPORTUNITY.
ALL THREE OF THOSE CHANGES ARE ONLY BEING MADE TO EXPAND TOPICS OF DISCRIMINATION TO BE IN LINE WITH THE HUMAN RIGHTS ACT CHANGES THAT WERE JULY OF 2021.
SO WE ARE JUST BROADENING THE DEFINITION OF DISCRIMINATION IN THOSE THREE POLICIES.
THE POLICY, ENTITLED LEAVE SECTION TWENTY FOUR POINT TWO ONE, WE MADE A CHANGE TO MAKE CLEAR THAT THERE WOULD BE A SEVEN DAY CALENDAR, SEVEN CALENDAR DAY ELIMINATION PERIOD FOR NON-WORK RELATED DISABILITIES, AND THAT'S IN RELATION TO SHORT TERM DISABILITY FOR THOSE EMPLOYEES WHO ARE COVERED UNDER THE HYBRID PLAN VRC HYBRID PLAN, THEY ARE ENTITLED TO THE SHORT TERM DISABILITY PROVIDED TO THEM BY THE COUNTY.
SO THE POLICY WAS VERY CLEAR ABOUT A WORK RELATED DISABILITY, BUT WE WANTED TO MAKE SURE WE ARE CLEAR ABOUT A NON-WORK RELATED DISABILITY.
WE GOT A LOT OF PEOPLE GOING OUT AND IT'S THE TIME TO FIX IT.
AND THEN LASTLY, SEPARATION FROM THE COUNTY.
THIS IS ONE THAT WE'VE BEEN LOOKING AT FOR QUITE SOME TIME.
OUR LANGUAGE TALKED ABOUT BEING IN LINE WITH THE RETIREMENT, THE VRS RETIREMENT.
WHAT WE HAVE ALLOWED IN THE PAST BECAUSE THE LANGUAGE WAS NOT CLEAR.
IF YOU HAD AN EMPLOYEE WHO CAME HERE AND ONLY WORKED FOR THREE YEARS AND WAS ELIGIBLE TO RETIRE, THEY WERE ABLE TO CONTINUE OUR HEALTH INSURANCE INTO RETIREMENT UNTIL THE AGE OF 65.
THAT CAN BE KIND OF COSTLY, YOU KNOW, AS WE ARE SELF-INSURED, SO WE DO PAY OUR CLAIMS ON THE COUNTY SIDE.
SO TO BE MORE IN LINE WITH VRS, THEY REQUIRE FIVE YEARS TO BE VESTED WITH VRS.
SO WE NEED SOME VESTING FROM OUR EMPLOYEES BEFORE WE ALLOW THEM TO CONTINUE.
IF YOU HAVE SOMEBODY WHO CAME FOR THREE YEARS, I'M PERSONALLY ELIGIBLE TO RETIRE AT THE AGE OF 56.
IF I HAD ONLY BEEN HERE THREE YEARS, I WOULD CONTINUE TO RIDE THE COUNTY'S HEALTH INSURANCE UNTIL I WAS SIXTY FIVE.
[02:50:22]
YOU WOULD INCUR ALL OF THE CLAIMS IF I WAS AN UNHEALTHY PERSON, SO I FEEL LIKE THERE NEEDS TO BE A LITTLE BIT MORE OF AN INVESTMENT FROM THE EMPLOYEES BEFORE THEY'RE ELIGIBLE TO CONTINUE WITH THE COUNTY'S HEALTH INSURANCE.WE'RE CERTAINLY NOT ASKING FOR THE COUNTY TO PICK UP ANY OF THE TAB ON THEIR PREMIUMS. THEY'LL CONTINUE TO PAY THEIR PREMIUMS. BUT WE'RE JUST ASKING THAT THAT WE ADD LANGUAGE TO SECTION TWENTY SEVEN POINT THREE JUST TO STATE THAT THE EMPLOYEE SHOULD HAVE AT LEAST FIVE YEARS OF FULL TIME SERVICE TO THE COUNTY IN ORDER TO CONTINUE.
THE OTHER THING THAT WE ADDED WAS SOME ADDITIONAL LANGUAGE REGARDING OPEN ENROLLMENT AND OPTING OUT OF THE COVERAGE AT RETIREMENT TO LET PEOPLE KNOW CLEARLY WHEN THEY RETIRE.
IF YOU OPT OUT, YOU CANNOT COME BACK ONTO THE INSURANCE AND TO LET THEM KNOW ABOUT THE QUALIFYING EVENTS THAT THAT ARE THERE IN PLACE FOR THEM AS RETIREES.
OKAY, BOARD MEMBERS, YOU'VE HEARD THE THE PROPOSED CHANGES RELATING TO OUR PERSONNEL POLICIES, WHAT'S YOUR PLEASURE? OH, I'M SORRY.
LET'S GO BACK TO THE EQUAL OPPORTUNITY.
I UNDERSTAND THE LAW IS A LITTLE SCREWY, BUT WHEN SOMEBODY APPLYING FOR A JOB.
YOU'RE NOT, WHATEVER THE HELL THE GOVERNMENT IS DONE, YOU'RE NOT ABLE TO ASK THEM FOR AN E-VERIFY OR AN I-9? BUT THE WAY I READ IT AND DAN'S IN HERE, THE WAY I READ IT, THAT ONCE YOU OFFER THEM THE JOB, YOU CAN VERIFY IF YOU ARE HIRING A LEGAL CITIZEN.
AM I CORRECT IN THAT STATEMENT? YES, WE DO E-VERIFY WHEN THE EMPLOYEE IS HIRED.
BUT YOU HAVE TO OFFER THEM THE JOB IF YOU CAN DO THAT.
SO IF YOU'RE OFFERED A JOB AND THEN YOU CAN DO THAT, IF THEY DON'T QUALIFY, THEN YOU CAN'T HIRE THEM.
THAT CAN BE CORRECT, BUT GENERALLY WHAT WE DO WHEN WE OFFER AN EMPLOYEE A JOB, THEY GET A CONTINGENT OFFER BASED ON ALL OF THESE ITEMS. SO THEY HAVE TO PASS A CRIMINAL BACKGROUND CHECK.
ALL OF THE THINGS THAT ARE STIPULATED IN THE LETTER AS A PRE-EMPLOYMENT HIRE.
SO WE ARE NOT BOUND TO ANYTHING BECAUSE WE DO OFFER A CONTINGENT LETTER FIRST.
THE REASON I'M ASKING, BECAUSE THAT IS NOT EXPLICIT IN HERE.
IT JUST YOU CAN MAKE THE ASSUMPTION BY READING, IF YOU READ THIS POLICY, I FORGOT WHAT SECTIONS IN NOW.
IT JUST SAYS THAT IF THEY QUALIFY, YOU'RE NOT ALLOWED TO DISCRIMINATE.
YOU CAN'T ASK CERTAIN QUESTIONS.
YOU CAN'T ASK CERTAIN THINGS ABOUT THE BACKGROUND.
BUT DEPENDING ON WHAT TYPE OF WORK YOU'RE GOING INTO, LIKE POLICE OR FIRE OR SOMETHING LIKE THAT WHERE YOU HAVE TO DO A CRIMINAL BACKGROUND CHECK.
BUT THEY SAID IT'S NOT NOTHING IN HERE ABOUT HAVING THAT AS PART OF IT PRIOR TO THE JOB BEING OFFERED.
IT IS NOT IN THE EQUAL EMPLOYMENT, BUT THERE IS A HIRING POLICY THAT TALKS ABOUT SOME OF THAT.
IT'S NOT THIS POLICY, THERE'S ANOTHER POLICY, AND I BELIEVE IT'S THE HIRING POLICY.
WELL, I WON'T BE DEALING WITH IT, BUT WE'LL GO TO THE NEXT ONE ON THE VRS.
THE FIVE YEARS IS FULLY VESTED.
I KNOW MOST COMPANIES FOR YOU TO BE RETIRED WITH BENEFITS, EITHER PARTIAL PAID OR FULLY PAID.
IT'S USUALLY AND CORRECT ME ON THIS ONE.
IT'S USUALLY 20 FOR FIRE AND EMS AND POLICE.
BUT MOST CORPORATIONS IS 30 YEARS TO BE ELIGIBLE TO STAY ON THEIR INSURANCE UNTIL YOU TURN AGE 65.
I DID DO SOME BACKGROUND ON THAT WHEN I ACTUALLY WENT THROUGH THE VIRGINIA INSTITUTE OF GOVERNMENT TO GET SOME POLLING OTHER LOCALITIES ON HOW THEY DO IT.
SOME WERE 10 YEARS, SOME WERE FIVE.
THE VESTING FOR VRS IS FIVE YEARS TO BE VESTED.
IT'S NOT CERTAINLY NOT TO RETIRE, BUT YES, THE [INAUDIBLE] IS 20 YEARS, AT LEAST 20 YEARS OF HAZARDOUS DUTY.
AND THEN IN MOST CASES, VRS PLAN ONE IS AT LEAST 30 YEARS OF SERVICE.
THE WAY I READ THIS AND IT SAYS ON 27.3 SEPARATION BY RETIREMENT.
EMPLOYEES PROVIDED THE RETIRED TO RETIRED EMPLOYEES PAY THE FULL PREMIUM.
IF THEY OPT TO STAY ON A COUNTY INSURANCE.
WE'RE SELF INSURED, SO WE PAY THE CLAIMS. YES.
THEY PAY THE PREMIUM, WE PAY THE CLAIMS. I GOT TO BE HONEST WITH YOU, I DON'T MEAN NO HARM, THAT TO ME IS PUTTING AN UNDUE BURDEN ON THE CITIZENS.
FOR SOMEBODY TO COME TO THE COUNTY, NO DISRESPECT TO ANYBODY, I'M JUST BEING FRANK.
SPEND FIVE YEARS, GET FULLY VESTED.
YOU'RE GOING TO CHOOSE, YOU'RE CLOSE TO RETIREMENT, YOU'RE GOING TO LEAVE.
YOU'RE GOING TO PAY YOUR PREMIUMS RIGHT VERSUS HAVING TO GO SOMEWHERE ELSE.
BUT WE'RE GOING TO PICK UP ALL THE CLAIMS AND THERE'S NO LIMIT ON IT.
AND IF YOU THINK BACK IN HISTORY, JUST AS SOME OF WHAT THE BOARD MEMBERS HAVE
[02:55:04]
BEEN THROUGH WITH CLAIMS IS EXACTLY WHY THE BOARD MEMBERS ARE NOT ON COUNTY INSURANCE TO HELP KEEP THE EMPLOYEES COST DOWN.AN AIR AIR HEALTH INSURANCE HAS BEEN GOING UP FOR THE LAST THREE YEARS STRAIGHT.
AND I'VE MADE THIS STATEMENT MORE THAN ONE TIME IF WE DON'T DO SOMETHING TO CURTAIL IT OR TRY TO CONTAIN IT.
I DON'T KNOW HOW MUCH LONGER WE CAN ABSORB 100 PERCENT OF IT.
IF YOU LOOK AROUND IN TODAY'S WORLD, MOST COMPANIES, SMALL AND LARGE, ARE TRANSFERRING SOME OF THE HEALTH COSTS BECAUSE THE CLAIMS HAVE GOTTEN TO WHERE THEY CANNOT AFFORD TO DO IT ANYMORE.
AND I WILL PROVIDE THE BEST COVERAGE.
I WILL TELL YOU THERE IS A LIMIT TO WHAT YOU'LL PAY.
THAT'S WHAT WE HAVE THROUGH ANTHEM.
I BELIEVE IT'S 125 THOUSAND OFF THE TOP OF MY HEAD.
AM I RIGHT? 125 THOUSAND STOP LOSS.
WE WOULD NEVER EXCEED THAT, AND I DID DUE DILIGENCE BEFORE RECOMMENDING ANY CHANGE TO THE POLICY.
I REQUESTED THAT OUR BROKER PROVIDE ME INFORMATION ON WHAT WE HAVE SPENT FOR RETIREES OVER THE PAST FIVE YEARS.
AND I'M HAPPY TO SHARE THAT WITH THE BOARD.
IT CERTAINLY DOESN'T COME ANYWHERE CLOSE TO THAT LIMIT.
ON AVERAGE, THE EMPLOYEES THAT ARE COVERED ON PLAN 30 PAY ABOUT EIGHT HUNDRED AT LEAST 800 OR MORE DOLLARS A MONTH FOR THEIR INSURANCE FOR A PERIOD OF 12 MONTHS.
SO ALL OF THAT IS DEPOSITED INTO THE COUNTY'S BANK ACCOUNT TO HELP PAY THOSE CLAIMS AND OFFSET THOSE CLAIMS. YES, YOU CERTAINLY WILL HAVE THAT OFF CHANCE AND THERE WILL BE ASTRONOMICAL CLAIMS, BUT I KNOW WE JUST STARTED.
WITHOUT GETTING INTO PARTICULARS, WE WERE VERY HEALTHY ON OUR INSURANCE ACCOUNT.
AND UNFORTUNATELY, WE'VE TAKEN ALMOST A MILLION DOLLAR HIT.
AM I CORRECT IN THAT MS. DREWRY? YES, SIR.
BECAUSE WE'RE WORKING BACK, SO WE STARTED OFF HEALTHY.
SAY TWO MILLION, WE'LL JUST USE TWO MILLION FOR OUR NUMBERS.
WE'VE ALREADY BEEN HIT WITH A MILLION.
AND WE'RE NOT EVEN PARTIALLY THROUGH OUR FISCAL YEAR RIGHT NOW.
I JUST I DON'T THINK IT'S A GOOD MOVE FOR ME PERSONALLY.
I GOT CONCERNS WITH THIS POLICY.
AND I JUST SO EVERYONE IS CLEAR, WE ARE CURRENTLY DOING IT WITH NO WAITING PERIOD.
SO IF WE NEED TO DO SOMETHING DIFFERENT, YOU KNOW, THAT WOULD BE FURTHER DISCUSSION.
I DON'T THINK THE THE AVERAGE OVER THE MAJORITY OF THE CITIZENS WOULD BE COMFORTABLE WITH THAT.
NO ONE WOULD THEY PAY FOR THEIR INSURANCE AND THEY'RE STILL PAYING TAX DOLLARS.
I DON'T THINK IT'S A GOOD WAY TO GO.
OK, ARE THERE ANY OTHER QUESTIONS FOR MS. HART? OK.
THE CHANGES THAT SHE'S RECOMMENDING NOT TO APPROVE THEM OR TO LOOK FURTHER WITH AN UPDATE WARNING THAT THREE YEAR TO BE CHANGED IN FIVE YEARS, WE DON'T CURRENTLY HAVE A THREE YEAR PERIOD, WE DON'T HAVE A PERIOD AT ALL.
I'M RECOMMENDING THAT WE ADD AT LEAST FIVE YEAR MINIMUM WITH THE COUNTY BEFORE THEY'RE ELIGIBLE TO CONTINUE OUR HEALTH INSURANCE.
THEY'RE CURRENTLY THEY COULD COME IN AND BE HERE FOR ONE YEAR AND CONTINUE ON THE COUNTY'S HEALTH INSURANCE AT THE AGE OF 57.
THEY CAN ALSO COME HERE WITH GOOD INTENTIONS TO WORK HERE FOR A LONG TIME AND HAVE SOME DRAMATIC HEALTH ISSUE HIT THEM AND THEN AFTER FOUR YEARS INSTEAD OF FIVE AND COME DOWN WITH CANCER AND THEN.
WELL, AND LET ME SPEAK TO THAT FOR A SECOND BECAUSE I DO WANT TO STATE THAT WITH VIEWERS, THERE IS A DISABILITY BUILT IN AND IF THEY RETIRE ON VARIOUS DISABILITY FOR SOME REASON SUCH AS THAT AND WE'VE GOT PLENTY WHO HAVE DONE IT WITHIN A CERTAIN PERIOD OF TIME, THEY'RE ELIGIBLE TO PICK UP THAT MEDICARE.
SO AT THAT POINT, MEDICARE DOES KICK IN FOR THEM.
YES, THEY WOULD, IN THE INTERIM, ACCORDING TO OUR CURRENT POLICY, THEY WOULD CONTINUE IF THEY RETIRED DISABILITY RETIREMENT, THEY COULD CONTINUE OUR HEALTH INSURANCE BECAUSE IT IS STILL RETIREMENT.
AND IT BECAME DISABLED WHILE THEY WERE CURRENTLY WORKING FOR THE COMPANY FOR THE? CORRECT.
AS I SAID, DIFFERENT CIRCUMSTANCES, RIGHT? SO RIGHT NOW, WE DON'T HAVE ANY RESTRICTION RECOMMENDATION IS FIVE DOESN'T MEAN THAT WE HAVE TO STICK WITH FIVE.
I MEAN, WE'VE COME BACK AND WANT TO MAKE IT HIGHER.
I THINK IT'S I JUST DON'T THINK WE CAN LEAVE IT AT NOTHING.
YEAH, WHERE SOMEBODY CAN COME IN AND THERE IS NO TIME LIMIT BEFORE THEY WOULD BE ELIGIBLE.
[03:00:01]
MR. CHAIR? YES, SIR.I STRONGLY RECOMMEND, WE THINK THROUGH THIS ON THE IMPACTS TO PASS IT AND SAY, YOU'RE GOING TO COME BACK LATER.
I DON'T JUST BECAUSE IT'S THREE NOW.
I DON'T THINK THAT'S A GOOD MOVE.
IT'S NOT THREE NOW, BUT MR. WELL, LET ME JUST SAY I DON'T REALLY HAVE A DOG IN THE FIGHT, GUYS.
I JUST NEED A MOTION ONE WAY OR THE OTHER.
IF YOU DON'T WANT TO DO ANYTHING, SOMEBODY PUT A MOTION ON THE FLOOR AND SECOND IT, AND I'LL BE MORE THAN HAPPY TO CARRY IT.
THAT'S THREE ITEMS UNDER ONE MOTION.
RIGHT, YOU CAN CHOOSE TO APPROVE FOUR OF THE POLICIES AND KNOTT THE FIFTH ONE.
GIVING ME SOME RECOMMENDATION ON WHAT YOU WANT ME TO BRING BACK.
AND I'M JUST SAYING I NEED A MOTION ON SOMETHING.
OR IF YOU'RE HAPPY, AS YOU KNOW, MY JOB IS TO CARRY THE MOTION.
SO IF THERE'S A SECTION THAT'S IN QUESTION AND YOU'RE OK WITH THE OTHER SECTIONS, THEN THAT'S MAKE THE MOTION TO APPROVE THE SECTIONS AND ELIMINATE THE WHAT.
MAKE SURE YOU SAY WHICH SECTIONS YOU'RE WANTING TO APPROVE.
AND THEN I'LL NEED A SECOND AND I'LL BE MORE.
I'LL REVISE THE RESOLUTION THAT YOU HAVE.
I'LL MAKE THE MOTION TO APPROVE EVERYTHING WITH THE EXCEPTION OF THE SEPARATION OF THE COUNTY DEALING WITH THE INSURANCE OK, SO IT'S BEEN PROPERLY MOVED AND SECOND, PROPERLY MOVED BY MR. WEBB AND SECOND BY MR. CARMICHAEL THAT WE WOULD APPROVE SECTIONS 1.1 THROUGH 1.4 WE WOULD APPROVE.
SECTIONS 30.1-30.8 ENTITLED EMPLOYEE GRIEVANCE PROCEDURE SECTIONS, 24.1-.24.23 ENTITLED LEAVE AND IN SECTIONS T2.1-2.35 ENTITLED DEFINITIONS.
THE PART THAT WAS EXCLUDED WAS 27.1-27.6, WHICH WAS, I MEAN, EXCUSE ME.
YEAH, THAT'S RIGHT, THAT'S RIGHT, THAT'S RIGHT.
THAT'S THE MOTION THAT WAS MOVED AND SECONDED.
BOARD MEMBERS, YOU'VE HEARD THE MOTION, YOU'RE READY FOR THE QUESTION.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. BROWN? YES.
MR. CARMICHAEL? YES, MR. HUNTER? YES.
AND MRS. HURT, IF YOU'LL DO SOME MORE COMMUNICATING AND WE'LL FIGURE OUT WHAT NEEDS TO HAPPEN WITH THE OTHER SECTION.
AND WOULD YOU REACH OUT, PLEASE, TO THE OTHER LOCALITIES TO SEE JUST WHAT THEY DO? I THINK I'VE DONE THAT.
IF WE MAKE THAT CHANGE, THAT HAS NOTHING TO DO WITH THE SCHOOL BOARDS OR THE SCHOOL SYSTEM? NO, SIR.
MOTION CARRIED ON ON THAT FOR THOSE SECTIONS THAT WERE PART OF THE MOTION.
THAT RAISES THE QUESTION WHAT IS THE SCHOOL SYSTEM DOING? THAT'S EXACTLY WHAT I WAS GOING TO ASK, BUT WE'LL MOVE ON CHILDREN RIGHT HERE IN THE BACK DOOR.
THE NEXT ITEM IS A7, WHICH IS AN AWARD OF CONTRACT FOR JOSH MYERS, VALUATION SOLUTIONS FOR $26,900 AND APPROPRIATION FROM SNAP ACCUMULATED INTEREST OF $16,885.04 .
THE GREEN SHEET WAS MODIFIED, SO I'M JUST FOLLOWING THE NEW ORDER AND THIS INFORMATION IN THE HANDOUT OR NOT? NO.
GOOD EVENING, CHAIRMAN OF THE BOARD MEMBERS OF THE BOARD MR. ASHCRAFT MR. WHITTEN TONIGHT I'M GOING TO TALK TO YOU ABOUT THE VISION SOFTWARE AND THE ROAD TO IMPLEMENTATION.
WE ARE LOOKING AT A CONTRACT FROM JOSH MYERS.
RESOLUTION AWARD OF CONTRACT NOT TO EXCEED $26,900 VISION SOFTWARE IMPLEMENTED FOR THE VISION SOFTWARE IMPLEMENTATION TRAINING SERVICES AND APPROPRIATION OF SNAP INTEREST FOR THE AMOUNT OF $16,885.04.
THE STATEMENT WORKED THAT THAT WE'RE LOOKING AT FROM JOSH MYERS IS THIS PROPOSAL COVERS THE FOLLOWING STATEMENT OF WORK ITEMS TO BE COMPLETED BY JANUARY 31ST, 2020 TO ONE CALIBRATE RESIDENTIAL VALUATION MODELS AND TABLES TO THE MARKET JANUARY AS OF JANUARY 1ST, 2022.
AND WHILE INCLUDING THE STAFF IN THE PROCESS, AND CONDUCT THE SIMPLE SALES RATIO TO DOCUMENT THE EXPECTED APPRAISAL PERFORMANCE WITH THE NEW MODEL.
CONFIGURE RESIDENTIAL VALUATION TABLES, MARKET LAND TABLES AND ALTERNATE LAND TABLES AND VISION.
ENSURE VISION IS APPLYING MODELS APPROPRIATELY.
CALCULATE THE VALUE OF PROPERTY.
PRODUCE AN OVERVIEW REPORT DOCUMENTING PROJECT WORK TRAINED STAFF AND
[03:05:07]
UNDERSTANDING THE RESIDENTIAL AND LAND VALUATION.TABLES AND VISION, ENSURE THAT VISION SALES RATIOS OR RUNNING IN THE ANALYSIS BY THE APPRAISAL STAFF PROVIDE GENERAL SUPPORT TO THE VALUATION PORTION OF THE REASSESSMENT UNTIL THE VALUE VALUES ARE READY FOR NOTICES.
THIS IS WHAT WE'RE LOOKING AT WHENEVER WE'RE LOOKING INSIDE A VISION, AND THIS IS AS WE ARE TODAY, VISION WAS BOUGHT IN 2018 AND THE IMPLEMENTATION WAS AROUND IN OCTOBER OF 2019.
THE SKETCHES DIDN'T CONVERGE, SO THERE WAS SOME ISSUES AND THEN WE HAD SOME STAFFING ISSUES THAT HAPPENED IN THE INTERIM.
AND THEN THIS IS WHERE WE ARE TODAY.
THIS IS WHAT JOSH IS PROPOSING TO CONFIGURE THE RESIDENTIAL EVALUATION TABLES.
AS YOU CAN SEE, THE VALUE PREVIOUS THE YEAR UP THERE IN THE CORNER SAYS 2021.
AS OF TODAY, OUR MODELS ARE STILL 2019 AND THEY NEED TO BE UPDATED AND THE THE PREVIOUS TRAINING WAS JUST TO IMPLEMENT AND DO DATA ENTRY.
THE THE TABLES FROM THE BACKGROUND HAVE NOT BEEN UPDATED.
THIS IS ANOTHER LITTLE OVERVIEW OF WHAT'S GOING ON THE BASE LAND PRICES ARE FROM 2019, AS YOU CAN SEE THERE.
ENSURE THE MODELS ARE CALCULATING THE VALUES PROPERLY, THESE ARE BUILDING BUILT AND VALUES ON THE TABLES THEMSELVES.
THESE ALL HAVE GOT TO BE UPDATED.
AND SURE, MODELS ARE CALCULATING THE VALUES CORRECTLY, THIS IS A RESIDENTIAL TABLE HERE.
ALL THAT SAY 2021 THAT ARE OPERATING OFF 2019 MODELS.
SALES RATIO REPORT BY EACH APPRAISER FOR THE NEIGHBORHOOD REVIEWS THIS THIS WILL ENSURE THAT EACH APPRAISAL CAN APPRAISER CAN RUN SALES RATIO REPORTS FOR THEIR NEIGHBORHOODS AND CHECK FOR COEFFICIENT OF DISPERSION AND PRICE RELATED DIFFERENTIALS FOR BIAS WITHIN THE NEIGHBORHOODS.
MAKE SURE EVERYTHING WAS IS EQUALIZED.
AND WHERE DOES THIS LATEST INFORMATION IMPLEMENTATION OF A SOUND CAMERA SYSTEM THAT CAN BE UTILIZED BY THE ENTIRE REAL ESTATE DEPARTMENT? JOSH ASKED ME IF HE WANTED, IF I WANTED JUST ONE PERSON TRAINED AND I TOLD HIM, NO, I WANT EVERYONE TRAINED.
I WANT EVERYONE TO BE ABLE TO USE THESE TABLES.
I WANT EVERYONE TO BE ABLE TO DO LOOK AT THE STATISTICS AND UNDERSTAND THEM RECALIBRATION.
I WANT EVERYONE TO UNDERSTAND HOW TO DO THESE PROCESSES FROM START TO FINISH.
AND THAT'S A PART OF THIS CONTRACT.
IF SOMEBODY IS OUT, I DON'T WANT THERE TO BE ISSUES, YOU KNOW, WITH SOMETHING BEING NEEDING TO BE DONE, SOMEBODY NOT KNOWING.
I WANT EVERYONE TO KNOW AND I DON'T WANT ANY APPRAISER TO EVER BE LEFT BEHIND AND NOT KNOW HOW TO OPERATE THEIR SYSTEMS. KNOTT KNOW HOW TO RUN THESE TABLES.
I WANT THEM TO BE FULLY EQUIPPED TO BE ABLE TO USE THIS PROGRAM LIKE IT WAS INTENDED.
DOES ANY BOARD MEMBERS HAVE ANY QUESTIONS.
I UNDERSTAND WHERE SHE'S GOING.
BOARD MEMBERS, YOU'VE HEARD THE PRESENTATION.
THIS IS FOR AWARDING OF A CONTRACT AND THEN SOME APPROPRIATIONS FROM SNAP ACCUMULATION INTEREST.
TRYING TO SEE IF THERE'S JUST ONE RESOLUTION OR TWO.
OH, THAT'S RIGHT, IT'S NOT YEAH, IT'S IN THE HANDOUT IN THE BACK OF YOUR HANDOUT.
YEAH, POINTING IT JUST ONE PICTURE.
SURE, IF THERE'S ONE OR TWO RESOLUTIONS HERE, WE NEED TO ACT ON.
OK, SO BOARD MEMBERS, WE HAVE THE ONE RESOLUTION HERE FOR THIS AWARDING OF THIS CONTRACT.
WHAT'S YOUR PLEASURE? SO MOVED.
IT'S BEEN PROPERLY MOVED BY MR. HUNTER AND SECOND BY MR. WEBB THAT THE BOARD WOULD APPROVE THIS AWARD OF A CONTRACT TO JOSH MYERS VALUATION SOLUTIONS BOARD MEMBERS.
YOU READY FOR THE QUESTION? THIS IS NOT WHAT YOU PLEASE CALL THE ROLL.
[03:10:02]
MS. WAYMACK? YES.MR. CARMICHAEL? YES, MR. HUNTER? YES, MR. WEBB? YES, MR. BROWN? YES, THE MOTION HAS CARRIED ON ITEM A7.
WE HAVE AN AWARD A8 AWARD OF A CONTRACT FOR APPOMATTOX RIVER WATER LINE CROSSING ENGINEERING SERVICES, I THINK MR. HALTOM.
BOARD MR. ASHCRAFT MR. WHITTEN.
AT THE BOARD'S MOST RECENT WORK SESSION, AS YOU MAY RECALL, WE WAS AUTHORIZED TO PROCURE ENGINEERING SERVICES FOR FOUR UTILITY PROJECTS.
ONE OF THOSE PROJECTS WAS THE INSTALLATION OF A 24 INCH WATER MAIN UNDERNEATH THE APPOMATTOX RIVER.
WE HAVE SINCE RECEIVED A PROPOSAL FROM RKK TO PERFORM THESE DESIGN SERVICES, WHICH WOULD INCLUDE WORKING WITH NOT ONLY PRINCE GEORGE COUNTY TO OBTAIN APPROVAL.
THERE'S ALSO SAYS THIS WATER LINE WILL ACTUALLY GO THROUGH CHESTERFIELD COUNTY AS WELL INTO THE CITY OF COLONIAL HEIGHTS.
IT HAS INCLUDE COORDINATION OF OF THE OF THOSE TO RECEIVING COMMENTS AND GETTING APPROVALS FROM THOSE TWO LOCALITIES AS WELL.
SO WE ARE RECOMMENDING AWARD TO RKK FOR $146,449.
THIS PROJECT, ONCE IT IS COMPLETED ALONG WITH SOME OTHER FUTURE PROJECTS, WILL ALLOW US TO GET THE FULL ALLOCATION OF WATER FROM RIVER WATER AUTHORITY.
AND AGAIN, ANY PROJECTS OVER $50,000 DOES REQUIRE APPROVAL FROM THIS BOARD, EVEN THOUGH THIS WOULD BE UNDER OUR ANNUAL SERVICES CONTRACT.
THERE IS NO NEED FOR ADDITIONAL FUNDING, THERE IS APPROPRIATED BUDGET WITHIN OUR UTILITIES CAP FUND FOR THIS PROJECT, AND WE HAVE THE FUNDS TO COVER THE COST FOR THE ENGINEERING SERVICES.
AND YOU THE STAFF DOES RECOMMEND AWARD TO RKK FOR THIS AMOUNT.
MR. CHAIRMAN? YES, SIR, I THINK WE'VE DISCUSSED THIS QUITE A BIT ACTUALLY IN AMONGST THE OTHER THINGS THAT WE'RE TALKING ABOUT.
AND I WOULD MAKE MOTION TO ACCEPT THIS PROPOSAL.
IT'S BEEN PROPERLY MOVED BY MR. HUNTER.
IT'S BEEN SECONDED BY MR. CARMICHAEL THAT THE BOARD WOULD APPROVE THE AWARDING OF THIS CONTRACT TO RKK FOR $146,449.
AND THIS IS RELATED TO THE WATER MAIN UNDER THE APPOMATTOX RIVER AT THE TEMPLE AVENUE BRIDGE.
AND BOARD MEMBERS, YOU'VE HEARD THE MOTION, YOU READY FOR THE QUESTION.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. CARMICHAEL? YES.
A2 IT'S A FISCAL 21-22 BUDGET AMENDMENT, AND THIS IS RELATED TO A POSITION CONTROL CHART CHANGE FOR FIRE AND EMS BOARD MEMBERS IS UNDER TAB EIGHT IN YOUR BOOK.
SO THIS IS AN ITEM THAT THE BOARD RECEIVED INFORMATION ON FOR STAFF NEEDS AT YOUR NOVEMBER 17TH WORK SESSION.
THE BOARD AGREED BY CONSENSUS TO CONSIDER A MIDYEAR ADDITION TO THE POSITION CONTROL CHART FOR FIRING EMS STAFF IS REQUESTING FOR CONSIDERATION THREE MIDYEAR POSITIONS ADDITIONS AS FOLLOWS THAT WOULD BE THREE FOR THE FIRE MEDIC POSITIONS, SO THAT WOULD BE A POSITION CONTROL TRUCK CHANGE.
THE ADDITION OF THOSE POSITIONS IS TO HELP REDUCE THE AMOUNT OF OVERTIME THAT IS BEING SPENT AND TO ELIMINATE THE BURNOUT OF EMPLOYEES POTENTIAL OF SHUTTING DOWN TRUCKS, AND IT WILL PROVIDE A BETTER WORK-LIFE BALANCE FOR THE EXISTING STAFF.
HAVING THESE THREE ADDITIONAL EMPLOYEES ON STAFF.
THIS POSITION ADDITION WILL REQUIRE MODIFICATIONS TO THE ADOPTED FY 21-22 POSITION CONTROL CHART, AND IT WILL HAVE AN IMPACT ON THE BUDGET OF $106,500 IN THE FY 21-22 BUDGET.
THE REQUESTED AMENDMENT AND TRANSFER IS DETAILED.
IT WOULD COME FROM THE GENERAL FUND CONTINGENCY AS A TRANSFER INTO THEIR BUDGET.
DOES ANYONE HAVE ANY QUESTIONS FOR MRS. HURT ON THIS TOPIC? NO, SIR.
AGAIN, THIS IS ONE THAT WAS BROUGHT TO US BEFORE.
SO BOARD MEMBERS, WHAT'S YOUR PLEASURE ON THIS ITEM? SO MOVED.
IT'S BEEN PROPERLY MOVED BY MR. WEBB, IT'S BEEN SECONDED BY MRS. WAYMACK THAT THE BOARD WOULD APPROVE THIS BUDGET AMENDMENT OF $106,500, WHICH IS A CHANGE TO THE POSITION CONTROL CHART RELATED TO FIRE AND EMS. BOARD MEMBERS, YOU'VE HEARD THE MOTION.
YOU READY FOR THE QUESTION? MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. HUNTER? YES.
[03:15:01]
YES.THE MOTION IS CARRIED ON ITEM A2.
THE NEXT IS ITEM A3, WHICH IS POSITION CONTROL CHART CHANGE RELATED TO THE FISCAL 21-22 BUDGET.
THIS IS FOR THE POLICE DEPARTMENT.
AND THIS IS IN RELATIONSHIP TO A POLICE ACCREDITATION MANAGER.
GOOD EVENING, MR. CHAIRMAN AND MEMBERS OF THE BOARD.
MR. WHITTEN KEITH EARLY POLICE CHIEF RELATED TO THIS POSITION CONTROL CHART CHANGE REQUESTS.
THE BOARD RECEIVED AN IN-DEPTH PRESENTATION AT YOUR NOVEMBER 17TH WORK SESSION.
WE'RE REQUESTING THE CREATION OF AN ACCREDITATION MANAGER.
MANAGER POSITION WILL BE UNDERGOING OUR REASSESSMENT IN THE VERY NEAR FUTURE JANUARY 1, WE START A NEW TERM.
WE BELIEVE THIS IS AN OPPORTUNE TIME TO TRANSITION THESE DUTIES FROM A POLICE OFFICER TO A CIVILIAN.
WE BELIEVE THAT THE CREATION OF THIS POSITION WILL HELP TO ALLEVIATE EXISTING WORKLOAD CHALLENGES AND SET US UP NICELY MOVING FORWARD.
AND AS PREVIOUSLY DISCUSSED, WE CAN AFFORD THIS POSITION WITHIN OUR EXISTING BUDGET BY REDUCTIONS IN OTHER AREAS, SO WE ARE NOT ASKING FOR ANY ADDITIONAL FUNDING.
HAPPY TO ANSWER ANY QUESTIONS.
DOES ANY BOARD MEMBERS HAVE ANY QUESTIONS FOR CHIEF EARLY ON THIS MATTER THIS EVENING? NO, SIR.
NO, HE EXPLAINED IT QUITE THOROUGHLY AT OUR WORK SESSION.
YES, SIR, WE DO, NO OTHER COMMENTS, I MAKE A MOTION WE ACCEPT IT.
IT'S BEEN PROPERLY MOVED BY MR. HUNTER AND SECOND BY MR. CARMICHAEL THAT WE WOULD AUTHORIZE THIS REVISION TO THE POSITION CONTROL CHART RELATED TO THE POLICE DEPARTMENT.
MS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. WEBB? YES.
THE MOTION IS CARRIED ON ITEM A3.
A4, A RESOLUTION AUTHORIZING THE EXTENSION OF TIME FOR COMPLETION OF THE 2023 GENERAL REASSESSMENT BOARD MEMBERS IS UNDER TAB 10 IN YOUR BOOKS.
YES, MR. CHAIRMAN, MEMBERS OF THE BOARD MR. ASHCRAFT.
I'LL BE PRESENTING AN ITEM DOWN PRICES HERE, AS WELL.
THE REAL ESTATE ASSESSOR'S OFFICE, IS DILIGENTLY WORKING TO COMPLETING THE FY 2023 GENERAL REASSESSMENTS DUE TO HER RECENT HIRING IN AUGUST.
THE REASSESSMENTS CANNOT BE COMPLETED BY DECEMBER 31ST, 2021.
THE ASSESSOR IS WORKING WITH THE VIRGINIA DEPARTMENT OF TAXATION TO ENSURE ALL ASSESSMENTS ARE COMPLETED ACCURATELY AND ALL PRELIMINARY SALES RATIO RATIOS FOR THE FY 2023 REASSESSMENT ARE MET, DATED BACK TO 2018.
NEW SOFTWARE HAS BEEN INSTALLED AND THE ASSESSOR'S OFFICE NEEDS TO ENSURE IT'S IN FULL OPERATION TO DELIVER THAT FY 2023 REASSESSMENTS.
A MOTION AUTHORIZING THE COUNTY ATTORNEY TO PETITION THE COURT FOR AN EXTENSION OF TIME TO COMPLETE FY 2023 GENERAL REASSESSMENT, WHICH WOULD GIVE AN EXTENSION UNTIL MARCH 31ST, 2022 IS REQUESTED.
THE PETITION IS INCLUDED IN YOUR PACKET.
USUALLY, IT'S A FAIRLY QUICK PROCESS.
WE WOULD SET A TIME WHERE THE JUDGE WOULD BE AVAILABLE OR THAT WOULD PRESENT THE PETITION.
THEN THE JUDGE WOULD THEN SIGN THE ORDER AND THEN WE COULD ISSUE A PRESS RELEASE THAT TO MAKE EVERYONE AWARE THAT THE TIME HAS BEEN EXTENDED FOR THE REASSESSMENT NOTICES.
SO MEMBERS OF THE PUBLIC WILL BE GETTING THEM A LITTLE LATER, SIMILAR TO THIS PAST YEAR, WHERE THE CURRENT YEAR ACTUALLY WHERE WE DID THE EXTENSION AS WELL, SO THEY'D BE GETTING IT AROUND THE SAME TIME.
I'D BE HAPPY TO ANSWER ANY QUESTIONS.
DOES ANYONE HAVE ANY QUESTIONS FOR MR. WHITTEN? WHAT WE'RE DOING IS AUTHORIZING THIS TO BE PRESENTED TO THE JUDGE; IS THAT RIGHT? CORRECT.
YOU'RE AUTHORIZING ME TO FILE A PETITION WITH THE COURT, BASICALLY TO GIVE A THREE MONTH EXTENSION, SEND OUT THE REASSESSMENT NOTICES.
IT'S BEEN PROPERLY MOVED BY MR. HUNTER.
IT'S BEEN SECONDED BY MRS. WAYMACK THAT THE BOARD WOULD ADOPT A RESOLUTION AUTHORIZING THE COUNTY ATTORNEY TO PETITION THE COURT FOR AN EXTENSION OF TIME FOR COMPLETION OF THE 2023 GENERAL ASSESSMENT OF THREE MONTHS OR UNTIL MARCH 31ST.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. WEBB? YES, MR. HUNTER? YES.
MRS. WAYMACK? YES, MR. BROWN? YES.
THE MOTION IS CARRIED ON ITEM A4.
IT'S AN AUTHORIZATION TO ADVERTISE ON PUBLIC HEARING TO LEASE A PORTION OF THE CENTRAL WELLNESS CENTER.
AND THIS IS UNDER TAB 11 IN YOUR BOOK.
MEMBERS OF THE BOARD MR. ASHCRAFT, REPRESENTATIVES OF THE PRINCE GEORGE DEMOCRATIC COMMITTEE, HAVE APPROACHED
[03:20:03]
THE COUNTY TO REQUEST THAT THE COUNTY LEASE A ROOM TO THE ORGANIZATION AND THE CENTRAL WELLNESS CENTER TO BE USED FOR ACTIVITIES THAT EDUCATE AND ASSIST RESIDENTS WITH INFORMATION ON CANDIDATES AND VOTING PROCEDURES.THE LEASE TERM WILL BEGIN JANUARY 1ST AND WOULD BE RENEWED ON AN ANNUAL BASIS IN ORDER TO LEASE REAL ESTATE OWNED BY THE COUNTY.
THE BOARD MUST FIRST HOLD A PUBLIC HEARING PURSUANT TO 15.2-1800 OF THE CODE OF VIRGINIA.
THE LEASE IS INCLUDED IN YOUR PACKET AND A MOTION APPROVING AUTHORIZATION TO ADVERTISE THE LEASE FOR A PUBLIC HEARING ON DECEMBER 14TH IS REQUESTED.
THE PUBLIC HEARING ONLY HAS TO BE ADVERTISED ONCE.
I'D BE HAPPY TO ANSWER ANY QUESTIONS.
DOES ANYONE? THIS WOULD COME BACK TO US? DECEMBER 14TH.
OK, SO THIS WOULD BE US AUTHORIZING A PUBLIC HEARING TO COME BACK ON DECEMBER THE 14TH, AND THIS IS ON LEASING A ROOM AT THE CENTRAL WELLNESS CENTER.
BOARD MEMBERS, WHAT'S YOUR PLEASURE? SO MOVED, MR. CHAIRMAN, IF THERE'S NO DISCUSSION.
IT'S BEEN PROPERLY MOVED BY MR. CARMICHAEL, AND IT'S BEEN SECOND BY MRS. WAYMACK THAT THE BOARD WOULD AUTHORIZE THIS PUBLIC HEARING TO ADVERTISE FOR A PUBLIC HEARING ON THE LEASING OF A PORTION OF THE CWC TO THE PRINCE GEORGE DEMOCRATIC COMMITTEE TO COME BACK TO THIS BOARD ON DECEMBER THE 14TH FOR THE PUBLIC HEARING.
BOARD MEMBERS, YOU'VE HEARD THE MOTION.
AND MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. HUNTER? YES.
A MOTION IS CARRIED ON ITEM A5.
BOARD MEMBERS, NEXT, WE HAVE SOME APPOINTMENTS THAT NEED TO BE DONE.
THE VERY FIRST WOULD BE UNDER TAB 12 IN YOUR BOOK.
THIS WOULD BE A RESOLUTION FOR THE APPOINTMENT OF ONE MEMBER TO THE APPOMATTOX RIVER WATER AUTHORITY BOARD FOR A FOUR YEAR TERM.
THIS POSITION WOULD BE REPLACING MR. ASHCRAFT, WHO WAS SERVING THE VACANCY FROM MR. ASHCRAFT AS THE COUNTY ADMINISTRATOR.
SO THIS WHAT'S YOUR PLEASURE ON ON THIS ONE, PLEASE? MR. CHAIRMAN? YES, SIR.
I RECOMMEND WE APPOINT MR. JEFF STOKES.
OK, IT'S BEEN PROPERLY MOVED BY MR. WEBB AND SECOND BY MR. HUNTER.
I GUESS JUST WANT ONE QUICK QUESTION.
THAT IT WOULD BE APPOINTING MR. JEFF STOKE, WHO TO BEGIN THE TERM ON DECEMBER THE 4TH, 2021, WHERE AGAIN HE WOULD BE SERVING IN THE ROLE OF INTERIM COUNTY ADMINISTRATOR BOARD MEMBERS, YOU HEARD THE MOTION.
YOU READY FOR THE QUESTION? MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. CARMICHAEL? YES.
THE MOTION IS CARRIED ON THE APPOMATTOX RIVER WATER AUTHORITY BOARD.
NEXT IS A RESOLUTION FOR AN APPOINTMENT OF ONE ALTERNATE MEMBER ON THE CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY.
AGAIN, THIS IS REPLACING MR. ASHCRAFT, WHO WAS SERVING ON THAT FOR HIS TERM.
THIS WOULD BE STARTING ON A FOUR YEAR TERM BEGINNING DECEMBER, 4TH OF 2021 AND ENDING ON DECEMBER 3RD, 2025.
BOARD MEMBERS, WHAT'S YOUR PLEASURE? I'LL MAKE A MOTION TO APPOINT MR. JEFF STOKES AS THE ALTERNATE FOR THE WASTE MANAGEMENT AUTHORITY.
IT'S BEEN PROPERLY MOVED BY MR. HUNTER AND SECOND BY MRS. WAYMACK THAT THE BOARD WOULD APPOINT MR. JEFF STOKE AS THE ALTERNATE MEMBER ON THE CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL ON THIS ITEM? MRS. WAYMACK? YES.
NEXT WOULD BE UNDER TAB TAB 14 IN YOUR BOOK.
THIS WOULD BE AN APPOINTMENT FOR ONE MEMBER, FOUR YEAR TERM RIVERSIDE REGIONAL JAIL AUTHORITY.
AGAIN, THIS IS REPLACING MR. ASHCRAFT ON THAT BOARD SAME TERM DECEMBER 4TH, 2021 THROUGH DECEMBER 3RD, 2025.
BOARD MEMBERS, WHICH YOUR PLEASURE.
SO MOVED, I RECOMMEND THAT WE APPOINT MR. JEFF STOKE.
OK, I'LL SECOND IT, IT'S BEEN PROPERLY MOVED BY MRS WAYMACK AND IT'S BEEN SECOND BY MR. WEBB THAT THE BOARD WOULD APPOINT MR. JEFF STOKE TO THE RIVERSIDE REGIONAL JAIL AUTHORITY.
YOU'VE HEARD THE MOTION, MRS KNOTT.
[03:25:02]
WOULD YOU PLEASE CALL THE ROLL? MR. BROWN? YES, MR. WEBB.THE MOTION HAS CARRIED ON THAT APPOINTMENT FOR RIVERSIDE REGIONAL JAIL AUTHORITY.
THE NEXT ONE IS A FOUR YEAR TERM FOR THE SOUTH CENTRAL WASTE WATER AUTHORITY.
THIS IS UNDER TAB 15 IN YOUR BOOK.
THE PERSON WOULD SERVE THIS TERM STARTING DECEMBER THE 4TH TWENTY TWENTY ONE AND ENDING ON DECEMBER THREE AND TWENTY TWENTY FIVE.
THIS IS ALSO RELATED TO MR. ASHCRAFT RESIGNATION, WHICH CREATED THIS VACANCY ON THIS BOARD.
WHAT'S YOUR PLEASURE, BOARD MEMBERS? SO I'M SORRY, MR. CHAIR, I RECOMMEND WE APPOINT JEFF STOKES INTERIM TO THIS POSITION.
IT'S BEEN PROPERLY MOVED BY MR. WEBB AND IT'S BEEN SECOND BY MRS. WAYMACK THAT THE BOARD WOULD APPOINT JEFF STOKE TO SERVE THIS TERM ON THE SOUTH CENTRAL WASTE WATER AUTHORITY BOARD MEMBERS.
MRS. KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. WEBB? YES.
MR. CARMICHAEL? MRS. WAYMACK? YES.
I DO BELIEVE THAT COVERS ALL OF OUR BUSINESS FOR TONIGHT BEFORE WE ADJOURN AGAIN.
MR. ASHCRAFT, AS THIS BEING YOUR LAST OFFICIAL BOARD MEETING AGAIN, WE WANT TO THANK YOU FOR YOUR DEDICATION, YOUR SERVICE TO PRINCE GEORGE COUNTY FOR 10+ YEARS.
WE'RE SORRY TO SEE YOU GO, BUT WE KNOW THAT KING WILLIAM HAS GAINED A PERSON THAT SHOULD REALLY BRING SOME VALUE.
AND AGAIN, SIR, WE WISH YOU THE BEST YOU AND YOUR FAMILY, SIR.
WE'LL BE AT KING WILLIAM GIVING OUR FOUR MINUTES OF, YEAH, WE'LL BE UP FOR PUBLIC COMMENT.
WE'LL COME UP FOR PUBLIC COMMENT AND GIVE OUR FOUR MINUTES TO THEIR BOARD AND THEN WE'LL GO PAST FOUR MINUTES AND RAPPED OUT, RIGHT? YEAH.
ANY LAST THING YOU WANT TO SAY, SIR, BEFORE WE DEPART? NEW ERA HAS BEGUN.
YEAH, SO BOARD MEMBERS AT THIS TIME, I'D ENTERTAIN A MOTION FOR US TO ADJOURN TO OUR NEXT REGULAR MEETING, WHICH IS DECEMBER THE 14TH AT FIVE P.M.
THAT'S BEEN PROPERLY MOVED BY MR. HUNTER AND SECOND BY MRS. WAYMACK THAT THE BOARD WOULD ADJOURN TO OUR DECEMBER 14TH NEXT REGULAR MEETING.
MRS KNOTT, WOULD YOU PLEASE CALL THE ROLL? MR. HUNTER? YES.
HEY, YOU TOO, MAN.
* This transcript was compiled from uncorrected Closed Captioning.