2022 ESIP July Meeting Session Proposal Form
Please fill out the following form to propose a session for the July 2022 ESIP Meeting (In-person, July 19-22). Session proposals should be submitted by COB on April 29. Notification of acceptance will be shared on or around May 16.

Submitted sessions will be reviewed based on the quality and completeness of the proposal, as well as relevance to ESIP areas of interest and to the 2022 year theme "Data for All People: From Data Generation to Use and Understanding." For this reason, please provide as complete a session proposal as you can, including speaker names. Submission of a session proposal does not guarantee that the session will be accepted. You will have a chance to update your proposal to include more details.

*Please note*: For this meeting, we are primarily focusing on 90-minute sessions. We encourage session leaders to concentrate on designing these high-quality 90-minute sessions. A handful of 150-minute sessions, as well as 60-minute sessions may also be available by invitation-only based on quality of proposal, anticipated interest, and time available in the schedule.
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Email *
Session Lead Organizer Name *
Session Lead Organizer Email *
This is the email that will be used for all correspondences from ESIP Staff. The session lead will be responsible for sharing information with other session organizers, as well as disseminating presenter guidelines shared by ESIP to session presenters.
Other Session Organizer(s) *
*If more than one, add comma separated* Session lead organizer (above) will be considered main point of contact for ESIP Staff.
Please tell us which session organizers are currently planning to travel to the meeting and who, if any, may desire to participate virtually. *
Our focus will be first on the in-person meeting and we will look to pilot some hybrid access in select sessions. To make sure sessions run smoothly and are as productive as possible, we ask that the main session leader be physically present at the meeting venue. For the same reason, we also ask that the majority of your session speakers be physically present. Remote presentations will be accommodated as resources allow.
Session Title *
Session Description *
Please describe your session with as much specificity as possible and how you see its connection to the theme “Data for All People: From Data Generation to Use and Understanding."
Session Purpose *
Make your case for why this session needs to be part of the upcoming ESIP Meeting. What challenges, problems, or opportunities are happening that your session is responding to? Why is this session important to you and/or the ESIP community and/or to advancing the work of an existing ESIP project?
Outcomes/Goals *
What do you want to accomplish during this session? Specifically, what do you want to get from this session and what do you want the participants to get from coming to your session?
Length of Time/Duration *
For this meeting, we are primarily focusing on 90-minute sessions. We encourage session leaders to concentrate on designing these high-quality 90-minute sessions. However, in some instances a different duration might be more suitable for your session’s purpose and design. For this reason, we will have a very limited number of 60- and 150-minute sessions that will be by invitation only. Tell us if your session needs something other than 90-minutes and make a case for why your season should get it. When we notify you of session acceptance, we will also notify you of the duration your session has received.
Session Participants
Speakers
If your session’s design includes multiple speakers, 1) tell us how many, 2) who they are including email address, and 3) if they are confirmed or not.
Target Audience *
Describe the types of participants that will want to come to your session. Who else cares about, is dealing with, or is impacted by this information, problem, challenge, or opportunity? Whom or what groups do you want to reach? (Ex. certain disciplines, professional roles, facilities, agencies, collaboration areas, etc.)
Session Level *
What level of knowledge or experience with the subject will participants need in order to fully participate in your session?
Required
Are you looking for additional speakers? *
Before each ESIP Meeting, we often have individuals looking to present their work in a session that has already been proposed. If you would welcome additional speaker suggestions, please select "Yes."
Please tell us which speakers are currently planning to travel to the meeting and who, if any, may desire to participate virtually. *
Our focus will be first on the in-person meeting and we will look to pilot some hybrid access in select sessions. To make sure sessions run smoothly and are as productive as possible, we ask that the main session leader be physically present at the meeting venue. For the same reason, we also ask that the majority of your session speakers be physically present. Remote presentations will be accommodated as resources allow.
If you are looking for additional speakers, please describe what kind of speakers/talks you are looking for.
We may be able to use your description of desired speakers to attract others to speak in your session. Feel free to be very specific --> "Looking for a nonprofit professional who can speak about how they've integrated CRM, Email, Website and/or other related systems. Ideally, this speaker would be able to walk the audience through a map of how data systems are connected and talk about the experience of working in this integrated environment."
Recommended Ways for Session Attendees to Prepare
If your session will be a continuation of previous efforts (e.g. continuation of a collaboration area activity) or otherwise difficult for a newcomer to easily jump into, please provide information on how a newcomer might prepare to attend your session. This could be a link to a webinar, presentation, or past session. You could also include here a sense of what topics/questions participants should come prepared to discuss.
Session Tags *
Select 1-3 session tags that best describe your session. Add other options if needed.
Required
Collaboration Area Tags *
Select one or more tags to indicate which ESIP collaboration areas your session relates to or may be of interest to.
Required
Additional Session Tags
Add a comma-separated list of any additional session tags you feel are appropriate and not captured in previous questions.
Will this session feature or discuss any ESIP-supported outputs? If yes, please list.
e.g., Outputs of ESIP Collaboration Areas or ESIP Lab Projects
Do you have any suggestions of potential plenary speakers in line with the meeting theme of Data For All People?
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