Dear Colleagues,
Effective Monday, April 4, the federal government is transitioning the authoritative entity identifier from the Dun & Bradstreet unique identifier number, known as DUNS, to the SAM.gov Unique Entity Identifier. This means, AmeriCorps will not issue awards (amendments, continuations, new, recompete, and renewal awards) to recipients that have not entered a valid SAM.gov UEI into eGrants.
Please ensure that your organization adds its SAM. gov UEI to your attributes in eGrants to avoid award processing delays. Review the Frequently Asked Questions and contact your portfolio manager if you have questions.
Thank you for taking action to ensure that your organization is ready for this transition and for all you do to strengthen communities across the nation.
In service,
Office of Grant Administration
Frequently Asked Questions
Q: How does my organization get a UEI?
A: Please see the helpful resources available on the SAM.gov website for information, including how to get a UEI and where to find it. If your organization already has a SAM registration, then it already has a UEI.
Q: Must subrecipients also get a UEI and enter it into eGrants?
A: Yes. After the effective date of the transition, AmeriCorps will hold awards until all subrecipients include the UEI in eGrants.
Q: Do AmeriCorps VISTA sites or AmeriCorps Seniors volunteer stations require UEIs?
A: No. They are not technically legal “subrecipients” in this case.
Q: Must VISTA Standard recipients get a UEI?
A: Yes, all financial assistance award recipients, including grants, cooperative agreements, and other awards such as VISTA Standard awards, must include the UEI in eGrants.
Q: How does my organization enter the UEI into eGrants?
A: Open “My Account” and select “Update Organization’s Attributes.” In the “General Information” section of the screen, enter the UEI into the field and submit the update. The UEI will now appear in all applications associated with the organization, including applications that are pending AmeriCorps action and those that have already been awarded.
Q: What will happen if my organization or a subapplicant does not update eGrants to include the UEI?
A: Effective Monday, April 4, AmeriCorps will hold awards until the applicant updates its organizational attributes in eGrants to include the UEI.
Q: Do I need to request an amendment to add the UEI?
A: Although grantees must add the UEI to eGrants for their amendment to be awarded, recipients do not need to request a new amendment to add it.
Q: My organization already submitted an application without the UEI and the application is expected to be awarded after the effective date. What can we do to prevent a delay in award processing?
A: Add the UEI to your organization’s attributes now. The application will automatically reflect the change regardless of the application’s status.
Q: Will the Sam.gov UEI ever expire?
A: No. Once assigned, the UEI will never expire. SAM.gov Entity registrations do expire annually and require annual renewal, and those dates are not impacted by this transition.
Q: What will happen to the DUNS field in eGrants?
A: AmeriCorps will first make the DUNS field optional. After all current recipients have received an award with the UEI, the DUNS field will no longer be available.
Q: Does this requirement apply to NCCC?
A: No
Q: How does the DUNS to UEI transition impact the need for my organization’s legal applicant name and physical address in eGrants to align with my SAM.gov registration?
A: Both issues lead to award processing delays and are very important; however, they are handled differently in eGrants.
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