Food Assistance Forms and Publications


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Food Assistance Forms and Publications

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EFAP Lead Agency Forms and Publications

EFAP Biennial Meeting and Application

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2205 EFAP Biennial Application XLSX - 456 KB
  EFAP Biennial Application Instructions PDF - 255 KB
  EFAP State and Federal County Allocations 23-25 Biennium PDF - 299 KB
AGR-131 Required EFAP Biennial Meeting Handout                        PDF - 155 KB
AGR-130 EFAP Biennial Meeting Presentation Guidelines PDF - 117 KB
AGR-2396 FA EFAP Biennial Meeting Minutes Tool DOCX - 57 KB
AGR-2397 FA EFAP Biennial Meeting Ballot Tool PDF - 126 KB

Fiscal Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2229 EFAP Lead Agency Invoice - State XLSX - 258 KB
AGR-2229S EFAP Lead Agency Invoice - State Supplemental XLSX - 128 KB
AGR-2471 EFAP Lead Agency Invoice - Federal  XLSX - 184 KB
AGR-2206 Accounting System Verification Form PDF - 164 KB
AGR-2207 Single Audit Exemption Form - Lead Agencies PDF - 140 KB
AGR-2383 FA Accounting System and Financial Capability Questionnaire PDF - 170 KB
AGR-2384 FA Suspension and Debarment Certification PDF - 117 KB
AGR-2385 Lead Agency Site List XLSX - 75 KB

EFAP Procedures Manual

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-483 EFAP Procedures Manual - DRAFT PDF - 2.2 MB
  Section 1: Introduction to Food Assistance - DRAFT PDF - 968 KB
  Section 2: Introduction to EFAP - DRAFT PDF - 1002 KB
  Section 3: Biennial Meetings - DRAFT PDF - 826 KB
  Section 4: Applications and Agreements - DRAFT PDF - 785 KB
  Section 5: Eligibility Criteria and Capabilities - DRAFT PDF - 839 KB
  Section 6: Client Management and Support - DRAFT PDF - 787 KB
  Section 7: Fiscal Management and Reporting - DRAFT PDF - 861 KB
  Section 8: Property Management - DRAFT PDF - 772 KB
  Section 9: Food and Warehouse Management - DRAFT PDF - 749 KB
  Section 10: Program and Compliance Management - DRAFT PDF - 828 KB

Equipment Management

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-454 Equipment and Equipment Repairs Procurement Guidelines                  PDF - 178 KB
AGR-2204 Equipment Procurement Request/Approval Form PDF - 195 KB
AGR-2615 Equipment Repair Request/Approval Form PDF - 248 KB
AGR-898 Capital Improvement Procurement Guidelines PDF - 178 KB
AGR-2308 Capital Improvement Procurement Request/Approval Form PDF - 202 KB
AGR-978 Capital Improvement Disposition Guidelines PDF - 170 KB
AGR-452 Equipment Disposition Guidelines PDF - 135 KB
AGR-2203 Equipment Disposal/Request Approval Form PDF - 195 KB
AGR-2613 Capital Improvement Disposition Request/Approval Form PDF - 197 KB
AGR-2201 Annual Inventory Report Form XLSX - 37 KB
AGR-2614 Annual Capital Improvement Form XLSX - 37 KB

Lead Agency Review

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2225 Lead Agency Review PDF - 812 KB
 

EFAP Sub Agency Forms and Publications

Sub Agency Agreements

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2208 Food Pantry Subgrant PDF 394 KB
AGR-2209 Food Bank Subgrant PDF 411 KB
AGR-2601 Food Pantry Sub-subaward PDF 448 KB
AGR-2602 Food Bank Sub-subaward PDF 459 KB

Sub Agency Fiscal Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE 
AGR-2241 Alternate 501(c)(3) Church Verification Form PDF - 160 KB
AGR-2206 Accounting System Verification Form PDF - 164 KB
AGR-2217 Audit Requirement Form for Sub Agencies PDF - 150 KB
AGR-2226 EFAP Sub Agency Invoice Voucher - State XLSX - 117 KB
AGR-2478 EFAP Sub Agency Invoice Voucher - Federal XLSX - 118 KB
AGR-2387 Sub Agency Site List XLSX - 54 KB

Sub Agency Reviews

FORM/PUB # FORM/PUB NAME                                                                  FILE TYPE - SIZE
AGR-2227 Sub Agency Review PDF - 693 KB

EFAP Annual Closeout Report

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-438  2019 EFAP Annual Report PDF - 1.8 MB
AGR-438 2018 EFAP Annual Report PDF - 2.2 MB

EFAP-Tribal Lead Agency Forms and Publications

Program Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2210 EFAP - Tribal Biennial Application XLSX - 140 KB
AGR-2385 Lead Agency Site List XLSX - 75 KB

Fiscal Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
  Tribal State and Federal Allocations 23-25 Biennium PDF - 246 KB
AGR-2228 EFAP - Tribal Invoice Voucher - State                                                  XLSX - 217 KB
AGR-2228S EFAP - Tribal Invoice Voucher - State Supplemental XLSX - 128 KB
AGR-2476 EFAP - Tribal Invoice Voucher - Federal XLSX - 203 KB
AGR-2206 Accounting System Verification Form PDF - 164 KB
AGR-2207 Single Audit Exemption Form PDF - 139 KB

Equipment Management

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-454 Equipment and Equipment Repairs Procurement Guidelines         PDF - 178 KB
AGR-2204 Equipment Procurement Request/Approval Form PDF - 195 KB
AGR-2615 Equipment Repair Request/Approval Form PDF - 248 KB
AGR-898 Capital Improvement Procurement Guidelines PDF - 178 KB
AGR-2308 Capital Improvement Procurement Request/Approval Form PDF - 202 KB
AGR-452 Equipment Disposition Guidelines PDF - 135 KB
AGR-2203 Equipment Disposal/Request Approval Form PDF - 195 KB
AGR-2613 Capital Improvement Disposition Request/Approval Form PDF - 197 KB
AGR-978 Capital Improvement Disposition Guidelines PDF - 174 KB
AGR-2201 Annual Inventory Report Form XLSX - 37 KB
AGR-2614 Annual Capital Improvement Form XLSX - 37 KB

EFAP - Tribal Reviews

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2242 EFAP - Tribal Review PDF - 630 KB

Sub Agency Management

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2213 EFAP - Tribal Subgrant              PDF - 425 KB
AGR-2603 EFAP - Tribal Subaward PDF - 477 KB


Sub Agency Forms and Publications

Program Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2206 Accounting System Verification Form      PDF - 164 KB
AGR-2217 Audit Requirement Form for Sub Agencies PDF - 150 KB
AGR-2387 Sub Agency Site List XLSX - 54 KB

EFAP-Tribal Procedures Manual

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-484 EFAP-Tribal - Procedures Manual                                        PDF - 908 KB
  Section 1: Food Assistance Information PDF - 466 KB
  Section 2: EFAP Administration PDF - 429 KB
  Section 3: Client Management PDF - 320 KB
  Section 4: Fiscal Management PDF - 393 KB
  Section 5: Property Management PDF - 321 KB
  Section 6: Compliance Management PDF - 354 KB

EFAP Annual Closeout Report

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-438 2018 EFAP Annual Report                                                  PDF - 2.2 MB
AGR-438 2019 EFAP Annual Report PDF - 1.8 MB

TEFAP Lead Agency Forms and Publications

Fiscal Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2323 TEFAP Invoice Voucher - CCC Funding XLSX - 180 KB
AGR-2323S TEFAP Invoice Voucher - CCC Funding Year 2 XLSX - 166 KB
AGR-2233 TEFAP Subrecipient Invoice Voucher XLSX - 178 KB
AGR-2233S TEFAP Gap Invoice Voucher XLSX - 148 KB
AGR-2206 Accounting System Verification Form            PDF - 164 KB
AGR-2207 Single Audit Exemption Form                                                                                     PDF - 139 KB
AGR-2385 Lead Agency Site List XLSX - 75 KB

Inventory Management

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2258 TEFAP USDA Receiving Document    PDF - 321 KB
AGR-2321 TEFAP Lead Agency Inventory Report XLSX - 5.3 MB
AGR-2321A TEFAP Lead Agency Inventory Report - No Carryover XLSX - 5  MB
AGR-2256 TEFAP Commodity Loss/Adjustment Report for Lead Agencies                                              PDF - 724 KB

Equipment Management

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-454 Equipment and Equipment Repairs Procurement Guidelines        PDF - 182 KB
AGR-2204 Equipment Procurement Request/Approval Form PDF - 195 KB
AGR-2615 Equipment Repair Request/Approval Form PDF - 248 KB
AGR-898 Capital Improvement Procurement Guidelines PDF - 178 KB
AGR-2308 Capital Improvement Procurement Request/Approval Form PDF - 202 KB
AGR-452 Equipment Disposition Requirements PDF - 135 KB
AGR-2203 Equipment Disposal/Request Approval Form                                                                           PDF - 195 KB
AGR-2613 Capital Improvement Disposition Request/Approval Form PDF - 197 KB
AGR-978 Capital Improvement Disposition Guidelines PDF - 174 KB
AGR-2201 Annual Inventory Report Form XLSX - 37 KB
AGR-2614 Annual Capital Improvement Form XLSX - 37 KB

Lead Agency Reviews

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2225 Lead Agency Review                                                                                             PDF - 812 KB

TEFAP Sub Agency Forms and Publications

Sub Agency Management and Reviews

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2215 Sub Agency Agreement PDF - 521 KB
AGR-2227 Sub Agency Review PDF - 693 KB
AGR-2325 FA Request for Alternate Language Approval PDF - 1.5 MB
AGR-2387 Sub Agency Site List XLSX - 54 KB

Sub Agency Inventory Management
 

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2279 TEFAP Commodity Loss/Adjustment Report for Sub Agencies PDF - 565 KB
AGR-2272 TEFAP Sub Agency Inventory Report - Multipage PDF - 2.5 MB
AGR-2272E TEFAP Sub Agency Inventory Report XLSX - 39 KB
  TEFAP Sub Agency Inventory Training Slides PDF - 639 KB

Sub Agency Fiscal Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2241 Alternate 501(c)(3) Church Verification Form                             PDF - 160 KB
AGR-2206 Accounting System Verification Form PDF - 164 KB
AGR-2217 Audit Requirement Form for Sub Agencies                                                                           PDF - 150 KB

Civil Rights

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-443 Civil Rights Training Instructions [Russian] [Spanish] [Ukrainian] PDF - 122 KB
AGR-2198 Civil Rights Checklist for Frontline Staff, Volunteers, and Managers [Russian] [Spanish] [Ukrainian] PDF - 190 KB
AGR-2199 Civil Rights Checklist for Non-Frontline Staff and Volunteers [Russian] [Spanish] [Ukrainian]                                                PDF - 145 KB

TEFAP Participant Forms and Publications 

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-787 TEFAP State Plan PDF - 464 KB
AGR-2345    TEFAP Receipt of USDA Commodities Proxy Form [Chinese] [Korean] [Russian]​ [Somali] [Spanish] [Ukrainian] [Vietnamese] PDF - 144 KB      
AGR-2271 TEFAP Household Intake [Chinese] [Korean] [Russian] [Somali] [Spanish] [Ukrainian] [Vietnamese] PDF - 211 KB
AGR-2342 TEFAP Individual Client Intake [Chinese] [Korean] [Russian] [Somali] [Spanish] [Ukrainian] [Vietnamese] PDF - 164 KB
AGR-768   8x10 TEFAP Client Notification Handout [Chinese] [Korean] [Russian] [Somali] [Spanish] [Ukrainian] [Vietnamese] PDF - 155 KB
AGR-768 16x20 TEFAP Client Notification Poster [Chinese] [Korean] [Russian] [Somali] [Spanish] [Ukrainian] [Vietnamese] PDF - 157 KB
AGR-768 24x36 TEFAP Client Notification Poster [Chinese] [Korean] [Russian] [Somali] [Spanish] [Ukrainian] [Vietnamese] PDF - 161 KB
AGR-445 TEFAP Income Guidelines [Chinese] [Korean] [Russian] [Somali] [Spanish] [Ukrainian] [Vietnamese] PDF - 185 KB

TEFAP Administrative Publications

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-485 TEFAP Procedures Manual                                                                                                      PDF - 1.7 MB
AGR-2329 USDA Food Complaint Form PDF - 731 KB

CSFP Lead Agency Forms and Publications

Fiscal Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2234 CSFP Subrecipient Invoice Voucher XLSX - 178 KB
AGR-2234S CSFP Gap Invoice Voucher XLSX - 132 KB
AGR-2206 Accounting System Verification Form PDF - 966 KB
AGR-2207 Single Audit Exemption Form PDF - 987 KB

CiviI Rights

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-443 Civil Rights Training Instructions [Russian] [Spanish] [Ukrainian]  PDF - 122 KB
AGR-2198 Civil Rights Checklist for Frontline Staff, Volunteers, and Managers [Russian] [Spanish] [Ukrainian]  PDF - 137 KB
AGR-2199 Civil Rights Checklist for Non-Frontline Staff and Volunteers [Russian] [Spanish] [Ukrainian]  PDF - 135 KB

CSFP Participant Forms and Publications

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-444 CSFP Income Guidelines (Chinese - Korean - Russian - SomaliSpanish - Ukrainian - Vietnamese) PDF - 339 KB
AGR-2244 CSFP Eligibility Application (Spanish - Russian - Vietnamese) PDF - 1.4 MB
AGR-2247 CSFP Participant Agreement (Spanish - Russian - Vietnamese) PDF - 419 KB
AGR-2246 CSFP Notification of Eligibility Determination (Spanish - Russian - Vietnamese) PDF - 162 KB
AGR-2245 CSFP Notification of Eligibility Status Change (Spanish - Russian - Vietnamese) PDF - 168 KB
AGR-739 Welcome to CSFP - Resource Handout (Spanish - Russian) PDF - 700 KB
AGR-2248 CSFP Participant Survey (Spanish - Russian - Vietnamese) PDF - 170 KB
AGR-2324 CSFP Receipt of USDA Commodities - Proxy Form (Spanish - Russian - Vietnamese) PDF - 955 KB
AGR-770 Senior Nutrition Newsletters  
  USDA's Nutrition in the Commodity Supplemental Food Program Food Package factsheet  

CSFP Administrative Publications

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2225 Lead Agency Review PDF - 812 KB
AGR-486 CSFP Procedures Manual PDF - 1 MB
AGR-2249 CSFP Lead Agency Inventory Report XLSX - 991 KB
AGR-2249A CSFP Lead Agency Inventory Report With Value Section XLSX - 768 KB
AGR-2257 CSFP USDA Receiving Document PDF - 447 KB
AGR-797 CSFP State Plan PDF - 1 MB
AGR-2329 USDA Food Complaint Form PDF - 731 KB
AGR-2325 FA Request for Alternate Language Approval  PDF - 1.5 MB
AGR-506 CSFP Monthly Distribution Rates PDF - 175 KB
  FA FNS Agreement PDF - 633 KB
AGR-2385 Lead Agency Site List XLSX - 75 KB

CSFP Sub Agency Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2320 CSFP Sub Agency Agreement PDF - 475 KB
AGR-2227 Sub Agency Review PDF - 693 KB
AGR-2254 CSFP Sub Agency Inventory Report PDF - 396 KB
AGR-2255 CSFP Sub Agency Commodity Loss Form PDF - 475 KB
AGR-2325 FA Request for Alternative Language Form PDF - 1.5 MB
AGR-632 CSFP Notice of Beneficiary/Client Rights PDF - 305 KB
AGR-2387 Sub Agency Site List XLSX - 54 KB


Resiliency Grants Forms and Publications

Fiscal Forms

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2472 Resiliency Grant Invoice Voucher XLSX - 191 KB
AGR-958 Allowable and Unallowable Costs PDF - 820 KB
AGR-2207 Single Audit Exemption Form PDF - 1,650 KB

Equipment Management

FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-454 Equipment and Equipment Repairs Procurement Guidelines PDF - 182 KB
AGR-2204 Equipment Procurement Request/Approval Form PDF - 200 KB
AGR-2615 Equipment Repair Request/Approval Form PDF - 248 KB
AGR-452 Equipment Disposition Guidelines PDF - 135 KB
AGR-2203 Equipment Disposition Request/Approval Form PDF - 195 KB
AGR-2613 Capital Improvement Disposition Request/Approval Form PDF - 197 KB
AGR-898 Capital Improvement Procurement Guidelines PDF - 178 KB
AGR-2308 Capital Improvement Procurement Request/Approval Form PDF - 202 KB
AGR-978 Capital Improvement Disposition Guidelines PDF - 170 KB
AGR-2201 Annual Inventory Report XLSX - 37 KB
AGR-2614 Annual Capital Improvement Form XLSX - 37 KB

Miscellaneous Forms

FORM/PUB # FORM/PUB NAME              FILE TYPE - SIZE 
  Resiliency Grants Contract PDF - 830 KB
AGR-2384 FA Suspension and Debarment Certification PDF - 116 KB
AGR-2383 FA Accounting System and Financial Capability Questionnaire PDF - 169 KB
AGR-2206 Accounting System Verification Form PDF - 164 KB
AGR-1113 Photo/Video Release Agreement [Dzongkha] [Hmong] [Central Khmer] [Spanish] PDF - 113 KB
  Quarter 2 Progress Report 2023-2024  
  Quarter 3 Progress Report 2023-2024  
AGR-2385 Lead Agency Site List  XLSX - 75 KB
 
FORM/PUB # FORM/PUB NAME FILE TYPE - SIZE
AGR-2233A Misc. Invoice Workbook XLSX - 157 KB